Staffing costs are usually the largest expenses associated with running a childcare center. It   makes good financial sense that a daycare center director needs to have a solid grasp on how the staff is scheduled, yet employee scheduling often gets short shrift.

It’s easy to see why scheduling gets the back seat. Employee scheduling can be tedious and time-consuming. You have to juggle your employees’ specific availabilities, skill levels, accrued PTO, time off or shift swap requests, meal breaks, shift overlaps to relay information, planning or training breaks, and your busiest times. Then, you have to communicate the schedule to all of your employees, redo it in the event of an unexpected illness or time-off request, find someone to fill in for the absent employee, and communicate the changes to all the employees again! Who has time to also monitor attendance,   forecast labor costs (or keep an eye on them in real time) and do “what-if” scheduling calculations?

With TimeForge, you have time.

TimeForge can cut the time spent doing routine but tedious tasks, like building a staffing schedule or monitoring attendance from hours to minutes. Literally.

TimeForge gives you the tools you need to painlessly do the vitally important tasks like fine-tuning your schedule and forecasting labor costs.

With TimeForge, you can:

• Build efficient employee schedules for one or more locations – in just minutes.
• Export payroll to many popular payroll providers with a single click.
• Notify employees of schedules or schedule changes by text message or email; eliminating employee confusion and missed shifts and reducing turnover.
• Record staff member availability, employee time-off requests, and other key information.
• Stop early clock ins and late clock outs or buddy punching to provide immediate labor cost controls.
• Remotely check on employees that are clocked in-using the web, Facebook, or a cell phone.
• Provide remote 24/7 access for employees to view work schedules, review timecards, request time off, change work availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.

Your staff will love TimeForge. No more missed shifts or staying late to cover for a tardy or missing co-worker. No more scheduling confusion or trying to arrange a shift swap while on duty.

During tough times, center directors need to do even more than avoid turnover and manage day-to-day activities quickly and efficiently. In addition to saving hours on scheduling and attendance monitoring, TimeForge can cut your costs by:

• Scheduling your most experienced employees during your busiest times.
• Getting notifications of potential labor shortages automatically.
• Monitoring your labor costs-in real time.
• Taking advantage of nearly 3 dozen different reports to keep an eye on labor costs and scheduling trends.
• Using your existing staff more efficiently in order to avoid layoffs or unnecessary hiring.
• Trying out various “what-if” scenarios to visualize staffing or schedule changes-without losing your original schedule.

In fact, TimeForge can help you increase day care center profits by 3-5%.

TimeForge is a complete labor management solution for childcare centers, providing one-click seamless access to daycare staff scheduling, time and attendance, and payroll reports. You can choose to use the whole TimeForge product suite, or only the parts that your care business requires.

If you’re still not convinced, read what other TimeForge users say about the time and money they’ve saved with this easy to use staff scheduling software… or sign up today for your free trial and experience TimeForge for yourself!

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Most religious institutions operate with awkward schedules. Rarely are your staff and volunteers only available from 9-5. That’s one of the reasons scheduling for a religious institution can be so complicated. Not only do you need to juggle staff and volunteers, but each member of your labor force also has his or her own skill set, availability, and preferences. You need to coordinate all of your volunteers and staff (most of which are probably part-time) to cover multiple events on different days of the week at different times. Somehow throwing together a streamlined and   optimized labor schedule just doesn’t always seem to work out. However, an error-free, easy-to-communicate schedule is vital to any religious institution that wants to keep staff on hand.

Maintaining your staff’s satisfaction during a difficult economy can be extremely hard, and failures in communication can be the difference between having volunteers and not having volunteers.   The most common complaint volunteers have, besides lack of appreciation, is arriving to volunteer only to find that there is nothing prepared for them to do.

Scheduling inefficiencies can also lead to minor but upsetting problems, like a rehearsal with no sound operator, youth programs without enough leaders because of schedule confusion, or study groups arriving to find doors locked. These events frustrate members, volunteers, and staff alike, and are completely avoidable and unnecessary. However, scheduling efficiently can be such a hassle. Well, TimeForge can reduce your scheduling from hours to minutes, and make the entire process pain-free without compromising efficiency.

TimeForge is easy to use. You won’t be left high and dry (and unable to schedule) if the tech-savvy volunteer moves away.

TimeForge is adaptable. When a staff member takes time off or a volunteer is ill or wants to take a break, you can easily redo the schedule and find people to fill in. If two people work spectacularly well together (or are best kept separate) you can easily do that, too.

Our software enables you to optimize the process without losing the human touch. It helps you track vacations, shift swap requests, and preferences so that you create schedules (in seconds) that make everyone happy. You can even test “what-if” scenarios to see how different staff and volunteer combinations work, without losing your original schedule.

With TimeForge, your staff/volunteers are automatically notified about the schedule through email, text message, or social networking account (like Facebook). TimeForge enables staff and volunteers to access their very own TimeForge account 24/7 securely from their home (or anywhere with internet or cell phone access) to view their schedule, review their attendance, request time off, change their work availability, swap shifts with other staff members or volunteers, and change their notification preferences. For example, TimeForge can send them daily schedule alerts via email or text message.

TimeForge can save you hours of tedious, complicated schedule building every week-time that can be used to further your organization’s mission. If you are still not convinced, read what some TimeForge users are saying, or sign up for a free 10-day trial today to discover for yourself how much easier building schedules can be.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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In a tough economy, a superintendent has even more paperwork than usual, with less time to complete everyday tasks (much less focus on implementing new policies). It’s a complex and competitive field. You need to oversee the turf management, water reduction, pest control, and an irritating influx of Canada Geese. Then, you concern yourself with maintenance, management of finances, relations with customers, hiring and training employees, marketing your course, and balancing maximum cost reduction without reducing quality.

You simply don’t have any time to spare! Though you need several extra hours every week for building and modifying the employee schedule and monitoring attendance, spending unnecessary time in the office is the last thing you want! However, an efficient schedule may be the first thing you need.

Scheduling employees for a golf course can be a headache. After juggling several employees with a wide range of skill sets, varying availabilities, part-time schedules, accrued PTO’s, and your course’s busy times, just to hash out a moderately coherent employee schedule, you have to find staff with suitable skill levels to accommodate shift swaps or cover for time-off requests, reorganize the schedule to find the best use of staff (without compromising coverage), and test out variations of the schedule without wasting any more time. After finally developing an efficient schedule, you’ll need to monitor attendance to prevent time clock abuses.

When the schedule is completed, you need to notify all the employees, deal with questions about the next week’s schedule (or worse, try to fill a missed shift), and sometimes you’ll need to redo the entire process because of an unexpected shift swap, sick day, or time off request.

It can be such a pain, but it’s excruciatingly vital to your course’s success. If you under-schedule, you’ll lose golfers to poor service experiences. If you over-schedule, you’ll lose profits to overspending on staff.

With recent advances in technology, there are tools that can help streamline this time drain. TimeForge can cut your employee scheduling time from hours to just minutes. Really!

In many ways, other than saving you time spent managing, TimeForge can save you money. Using TimeForge’s AutoSchedulerTM, you can have an entire employee schedule at the click of your computer mouse. The employee schedule generated by the AutoSchedulerTM is automatically optimized for maximum profit and efficiency. With TimeForge’s other features, you can determine the shifts that your cart barn is overstaffed and easily adjust schedules, instantly cutting labor costs. You can quickly and easily schedule your most experienced employees during your busiest periods to reduce complaints and backlogs without over-staffing. You can keep an eye on attendance (on-site or remotely) in order to curb time clock abuse and reduce overtime. You can monitor labor costs in real-time, and forecast your future costs and staff requirements. It all adds up: TimeForge can increase course profits by 3-5%.

TimeForge is an essential (and easy-to-use) labor management software for golf courses, but if you are still not convinced, read what TimeForge users are saying here.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Many liquor store owners make small mistakes that often have major negative effects in their stores. However, these silent profit killers can go undiagnosed for years, often until it’s too late to implement the changes necessary to make a business thrive. So what are these silent profit killers? Lacking an adequate solution for getting rid of dead stock or slow moving items, excessive buying (holding more stock than is necessary for your sales volume), and careless labor management. These three seemingly minor errors have dramatic consequences for the bottom line of liquor stores.

TimeForge can’t do anything about your slow-moving inventory, and we can’t reduce the amount of product you order, but we can definitely help you with labor management. TimeForge can give you the tools to quickly and easily streamline your labor management so that you can see direct benefits emerge in your employee morale, attendance, customer satisfaction, all culminating in an improvement in your bottom line.

Best of all, TimeForge saves you time. We can reduce the amount of time you spend scheduling from hours to minutes. That’s right, you’re not the only manager or owner that spends hours on employee scheduling. You’ve got to coordinate multiple employees with different skill levels and availabilities, accrued PTOs, and time off requests. Once you’ve finally thrown together a decent-looking schedule, you’ll inevitably get a call-in from a sick employee or a last-minute time off request, then you re-notify your employees about the seemingly ever-changing schedule.   Once the schedule had been implemented and everything seems to be going smoothly, you’ll get a few shift swap requests, and reorganize the schedule. It’s no wonder the whole process takes you hours every week.

Consider how important attendance monitoring is, after all of this hard scheduling work. Sometimes it may feel like you’re babysitting, but you’ve got to stop employees from riding the clock or punching others in. A few minutes here and there add up quickly… and you’re paying for it dearly.

TimeForge is a complete labor management solution for the liquor industry, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires. In fact, TimeForge can increase liquor store profits by 3-5%.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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While the majority of the impact which turnover has on your business is difficult to measure, some negative factors can be quantified. Consider these costs when estimating the monetary loss turnover accounts for.

Employee costs during application phase

• Advertise to fill position
• Manager reviews various applications instead of being on the floor
• Manager conducts interviews instead of being on the floor
• Drug screens, educational/criminal background checks, and other reference checks
• Various candidate pre-employment skill, aptitude, and value assessment tests

Employee costs during on-boarding phase

• Trainee wages
• Trainer wages
• External training programs
• Certifications
• Mistakes made while learning

Employee costs while leaving

• Unmet deadlines or goals in employee’s absence
• Lost productivity due to employee’s absence
• Potential to lose other employees
• Lost departmental productivity
• Cost to retain lost employee’s customers

Replacement phase

• Advertise to fill position
• Manager reviews various applications instead of being on the floor
• Manager conducts interviews instead of being on the floor
• Drug screens, educational/criminal background checks, and other reference checks
• Various candidate pre-employment skill, aptitude, and value assessment tests

Also consider the cost of managers dealing with turnover instead of dealing with customers.

The best way to reduce turnover costs is to … reduce turnover. TimeForge can help you reduce your turnover (as well as reduce labor costs, often over 3% within the first week of implementing TimeForge) by providing staff and management a superior means of communication, keeping everyone “in the know” at all times. When it comes to staff turnover, TimeForge reduces it by:

• Ensuring that employees are never scheduled at times they are unavailable by allowing staff  to fill out their own availability (which can be overridden by management) and automatic enforcement of these availability requests.
• Making online shift swaps, pickups, time off requests and most non-face-to-face management tasks simple and fast. Managers are kept in the loop as well!
• Online, text message, and Facebook notifications of work schedules and upcoming shift reminders. TimeForge is available to your employees in formats that they are familiar with and frequently use.
• And many other benefits to managers and staff … keeping employee turnover down at your business!

TimeForge Labor Management can improve your profits by 3-5%, often paying for itself in the first week alone, offering instant ROI for your business! Sign up for your free trial of our employee scheduling software today, or take a look at our other labor management products.

Still not convinced? Read what other TimeForge users are saying!

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A salaried staff member is one who is paid a set amount each week, month, or year, rather than being paid per hours worked. Though putting an employee on salary (or declaring them exempt) can have major benefits for both your business and for the employee, there are some analytical problems that are created by having salaried employees.

Labor percentages, which compare the budgeted (scheduled or theoretical) cost of labor to the actual (clock ins/outs or attendance) cost of labor, can be complicated by salaried employees because the amount they get paid each pay period can fluctuate from the scheduled cost (estimate), due to vacation time and other variations in work time. Salaried employees can also make daily labor reports complicated because their fluctuating hourly wage is variable based upon the number of hours that they work.

TimeForge can help you accurately track your labor percentages even if you have salaried employees by simply changing a couple of settings.

Labor Percentages with Salaried Staff

Below is an example of a salaried employee and the analytical problems that are related to salaried employees. Salaried employees can make weekly labor reports complicated because their weekly pay rate can fluctuate. Imagine:

• John gets paid $52,000 annually, which breaks down to $1,000 per week. ($52,000 annually, divided by 52 work weeks in a year, is $1,000 per week.)
• But what if John takes two weeks of vacation this year, so he only works 50 weeks this year? Well, then we can say that John gets paid $1,040 per week. ($52,000 annually, divided by 50 work weeks this year, is $1,040 per week.)

So does John cost $1,000 per work week or does he cost $1,040 per work week? This 4% difference could skew your business’ labor percentage reports.

Salaried employees can especially make daily labor reports complicated:

• So, if John works 52 weeks per year, and he is scheduled for 40 hours per week, we can say that he is paid $26 per hour.
  ($1,040 per week, divided by 40 hours, is $26 per hour.)

• But, what if John is only scheduled for 20 hours one week? Then we can also say that he is paid $52 per hour, for that week. ($1,040 per week, divided by 20 hours, is $52 per hour.)

So how much money should be reported as John’s labor costs? Does John cost $26 every hour he is at work, or does he cost $52 every hour he is at work? This could really skew your daily labor percentages!

You can see why salaries can cause so much trouble with labor percentages. So, how do you deal with these problems, so that you can accurately track theoretical vs. actual labor costs?

Scheduling Salaried Staff

You need to decide whether you want to see John’s hours in your labor percentages. You can choose not to see them at all, or your can modify the way that you see the hours so they aren’t as variable.

Consider whether your salaried employees clock in when they are at work. If they do clock in, you can set their pay rates as hourly rates instead of salaries – regardless of how you pay your staff (that’s a separate function). This way, fluctuating hourly wages would always be a set amount, so you wouldn’t need to worry about a surprise high cost in your labor percentage reports. If your salaried employees don’t clock in, you can set the hourly rates to $0, or change your option settings to automatically copy a salaried employee’s scheduled hours to his or her attendance.

TimeForge Labor Management can improve your profits by 3-5%, often paying for itself in the first week alone, offering instant ROI for your business! Sign up for your free trial of our employee scheduling software today!

Still not convinced? Read what other TimeForge users are saying!

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TimeForge Scheduling provides flexible, powerful and easy-to-use tools to build and publish an employee schedule, communicate with your staff members, and focus on generating revenue instead of paper-work.   TimeForge Scheduling excels at restaurant schedule creation, scheduling for retailers, and building schedules for other hospitality related industries.

Here’s a list of some of our scheduling features (and it doesn’t include everything we can do with time and attendance, human resources, or our other products).

Employee Scheduling Features

“Basic” Scheduling Features include:

Unlimited employees, multiple locations, employee information management, printable schedules (including individual schedules), online access to posted schedules, data import/export capabilities, data restore and backup capabilities, and password protection for employees and managers.

Additionally, TimeForge offers department management, modified leave types, employee age rules for minors and seniors, availability and requests modified by employees with management approval, position/employee skill levels, sales figures and analytics, and a “Daily Log” with messaging capabilities.

“Advanced” scheduling features include:

Schedule setup wizard, ability to assign jobs/projects/assignments, schedule full or part time employees, assign multiple shifts to same employee on the same day, color-coded shifts, defined holidays and week start day, schedule conflict warnings, and monthly, weekly, and daily views.

Additionally, TimeForge Scheduling offers an interactive User Wizard used to input and modify position/employee information, hourly rate information per position, a unique AutoScheduler which automatically creates the most profit and employee friendly schedule possible, employee shift swapping, employee breaks management, schedule template creation, and automatic employee notification via text message, eMail, and/or Facebook notification! Yes , employees can access their schedule information via social networking sites like Facebook, or from any smartphone!

Staff Scheduling Views and Reports include:

Weekly employee hours, shifts per day/employee, employees lists, time off summary, and daily, weekly, and monthly schedules. Additionally, TimeForge offers over 40 different reports, including employee shift satisfaction ratings, listed unassigned shifts, shift swapping reports, employees who missed assigned shifts, employee certification documentation, employee request charts, employee notifications (which lists the date and time that each employee received schedule notifications from TimeForge), schedule versus attendance summaries, extensive schedule views, employee breaks reports and worksheets, cost analysis charts, multiple labor overview summaries, and much more!

Help and Documentation includes:

Phone support, help documentation, manufacturer link, tutorials and a tour, FAQs, eMail, and general contact forms. Additionally, TimeForge offers help forums, help requests, online manuals (including a video manual!), and help text for every page and feature.

TimeForge Scheduling is easily incorporated to interact with your POS/PMS configuration, and works optimally with all other TimeForge products, including TimeForge HR, TimeForge Attendance, and Daily Log.

Sign up for a free trial today to try out these fantastic features!

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For many businesses, the TimeForge AutoScheduler saves hours of manager time by correctly placing the right employee into the right shift on the schedule.

The AutoScheduler is great because it automatically optimizes your schedule for maximum revenue, efficiency, employee satisfaction, and managerial satisfaction. However, a few of our users would like to do this process themselves, and want to turn the AutoScheduler off.

Here’s how to disable the Autoscheduler:

• Log in to TimeForge.com, and click on the Setup Tab.

Click on the Set Up Tab after you log in.

• Click on Settings.

Click on Settings under the Setup tab.

• If you have multiple locations, click on the Locations link and select the location for which you would like to deactivate the AutoScheduler. If you only have one location, go to the next step.

• Scroll down to the section that reads “TimeForge Configuration”.

Find the Configuration Panel toward the bottom of the page.

• Find the option to enable or disable the AutoScheduler. Set this option to “No“, and the AutoScheduler will no longer be activated.

To turn off the AutoScheduler, select "No" when TimeForge asks if you want it enabled.

Want to give TimeForge Labor Management Software a try?

Sign up for your free trial today to instantly see what TimeForge can do for your business.

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Our TimeForge labor management software is truly top-of-the-line.   If you don’t believe us, you can always take it for a test drive … no strings attached.   Here is a quick run-down of your labor management options, and why you should choose us to manage your labor needs:

Option One: No software

This is a great option if …

• You like to make charts with pencil and paper
• You don’t have a POS (point of sale) software system
• You like to spend a lot of time with a calculator
• Optimizing your workforce and profit is of absolutely no importance to you, and making a profit at your business isn’t a priority
• You don’t mind if employees are late, and no-shows are sometimes acceptable
• You like to talk to employees on the phone to give them their schedule. If they forget and call back a few times it’s fine, because you don’t mind repeating yourself and you have plenty of time to spare.

Option Two: Offline software.

Offline software is a great option if …

• You enjoy making spreadsheets. It’s a hobby of yours.
• You like to buy software frequently, and like paying annual support fees for the latest version (your version will quickly be outdated, and since it’s offline, you’ll need to purchase the latest version when it comes out … and probably re-enter all of your information)
• You don’t have a POS (point of sale) software system, or integrating with your POS isn’t important to you
• Optimizing your workforce and profit is of little importance to you

Option Three: Online software.

Online software is a great option if …

• You don’t want to spend hours scheduling
• You don’t want to worry about buying software when yours is out of date (although some companies will charge you to get updates)
• You demand the highest profit possible
• You want the happiest employees possible

Option Four: TimeForge.

TimeForge is the best option for you because …

• The AutoScheduler^TM automatically creates the most profit-optimized and employee-friendly schedule instantly , no more spreadsheets!
• You will never, ever be charged to update to the latest version of our software. Updates are free and automatic for all of our customers.
• We can integrate our software with your existing POS software for the most profit-efficient solution.
• Employees can use our staff portal, and don’t need to call you about their schedule, or time off – ever!
• TimeForge’s built-in analytics will show you labor costs, ratios, blown budgets, and a slew of graphs and statistics.
• Labor calculations are done automatically, with no calculator needed by you and your staff.

Dollar-for-dollar, you get a heck of a lot more features from TimeForge than from our competitors. Check out our top products:

• TimeForge Scheduling
  
• TimeForge Attendance
• TimeForge Daily Log

Sign up for a free trial of TimeForge today and see how our system is customized to fit your business!

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Building an employee schedule can use hours of your time each week. Unfortunately, after investing extensive periods of frustrating work and paid management time, costly errors and dissatisfied employees are often still the result. Thanks to our most highly celebrated product, TimeForge Scheduling, developing an employee schedule becomes one of the fastest and easiest aspects of your labor management routine!

TimeForge Scheduling gives you four options to find the best employee for the shift. You can leave a shift “Open“, up for “Bid“, use the “AutoScheduler™“, or manually select a particular employee for a shift.

1. “Open” Shifts are not visible to non-management staff members and require fulfilment by a manager. Open shifts are place holders for work to be done by an employee and are best used when you haven’t decided which employee to assign yet.

Use Open Shifts as place holders when creating a schedule.

For example, an Open shift can be created on your schedule and assigned to a position (such as a Restaurant Waiter or Bank Teller). The schedule can then be posted and sent out to staff members without filing this Open shift. At any time, when you decide which employee should work the Open shift, you can come back to the schedule and assign the appropriate staff member, automatically triggering TimeForge to notify the newly assigned staff member. Open shifts allow management to plan for capacity and unknown scheduling circumstances.

2. Bid Shifts give you the ability to make the allotted shift visible to all qualified staff members, who can then bid on the shift, like an auction. TimeForge Bid shifts are a way to allow staff members to build their own schedule, saving you the hassle of needing to assign staff members to every shift.

Use Bid Shifts to let employees choose when they want to work.

For example, a Bid shift can be picked up by several qualified staff members, providing you with a list of multiple employees to choose from who want to work the Bid shift. After employees bid on the available shift on the shift-swapping page, management will be notified who has bid on it and can then make a selection from those staff members. Once the manager has chosen an employee to work the shift, TimeForge automatically notifies them according their customized notification preferences – TimeForge can contact your employees through Facebook, email, or text message!

3.   AutoScheduler™ is an automated solution to solve your scheduling problems. The AutoScheduler™ feature lets you sit back, relax and watch the software do the scheduling for you. All you have to do is select the shift time that needs to be filled, and TimeForge will automatically assign the shift to the best staff member for the job.

Autoschedule shifts to have the best employee for the shift automatically assigned.

The AutoScheduler™ will assign shifts based on a number of factors including historical scheduling patterns, fairness, seniority, availability, labor costs, scheduling practices, skill levels, weekly hours, overtime, and a number of other factors that optimize your schedule to be the most effective and budget-friendly schedule possible.

4. Assign the employee yourself if there is a specific employee you prefer to work that shift. When building the schedule, TimeForge will give you a list of all employees who are available to work the shift, so you can just click on their name to schedule them!

Select from the list of available employees if you want someone specific to work a particular shift.

Assign employees yourself, use Open, Bid, or AutoScheduled shifts, or use any combination while scheduling!

TimeForge makes quick work of your labor management needs so you can focus on running the floor and motivating employees!

Sign up for a free trial to see what TimeForge can do for you!

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