Time and Attendance Tracking Overview

TimeForge is an easy to use workforce management solution for your business, and includes many powerful features designed to improve your business. These include:

  • Go home early and stop fussing with payroll and time card mistakes with easy time tracking (electronic time sheets and time cards) and staff monitoring.
  • No more worrying about break laws and meal management with easy one-click break sheets and meal management.
  • Get done with payroll with a single click with our one-click payroll exports to popular provides like SurePayroll, CompuPay, QuickBooks, and more.
  • Rest easy with automatic reminders when staff are late, show up early, late, or start approaching overtime.
  • And much more…

Here is a brief overview of some of the features of TimeForge Attendance …

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TimeForge Attendance is a powerful replacement for your traditional time clock, or the limited punch in / out included with many Point of Sale systems. Use TimeForge Attendance by itself, or combine with TimeForge Scheduling for a powerful workforce management solution.

TimeForge can also integrate with many Point of Sale systems, stopping employees from clocking in early, or leaving too late.

Use TimeForge Attendance to make your life easy! TimeForge easily manages time cards, staff attendance, and payroll exporting.

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Track Staff Certifications and Qualifications

As operations managers and HR professionals know, managing labor is much more than building staff schedules and managing time and attendance for employees.  There are many other aspects of human resources and labor management, including:

  • Talent management
  • Tracking staff training and continuing education credits
  • Skills tracking and ranking
  • Onboarding and hiring processes
  • Background verification and skill assessments
  • Certifications and qualification tracking
  • Raise requests and workflow
  • And much more …

In many of these HR areas, we recommend that our users utilize a best of breed solution to ensure the best results for our customers.  For example, Corvirtus is simply the best company around to perform skills assessments in the hospitality and restaurant industries, and we recommend our customers look at Corvirtus for any unmet assessment needs.

However, a few of the these HR areas are easily managed inside of TimeForge’s best-of-breed labor management solution.  Historical raise requests, qualifications, skill tracking and ranking, and others are already available in TimeForge, and more will become available in the near future.

Let’s review employee certifications …

Did you know that TimeForge can track certifications for staff members?  Using TimeForge, you can track any number of certifications (staffing qualifications), testing dates, renewal dates, and test scores.  Each certificate can also include a note about the staff member’s qualification.

Specifics of a Certification / Staff Qualification

Specifics of a Certification / Staff Qualification

TimeForge allows savvy managers to set up certifications which are required before the staff member can be scheduled.  TimeForge can then stop you and your management team from scheduling employees who are not qualified for the job position.

For example, in the state of Texas, a server (waiter) that serves alcohol needs to have taken an alcohol awareness and training course.  Serving alcohol, of any kind, without this certification can land the employee and the responsible manager in jail for the evening.  With a single click inside of TimeForge, managers can ensure that staff are only scheduled if they are qualified to be scheduled.

Add a Certificate, Restrict who can be Scheduled

Add a Certificate, Restrict who can be Scheduled

As an added bonus, TimeForge will notify managers and employees 6 weeks before the certificate expires, so that managers and staff members both know that it’s time to renew the qualification.  The certification reminder also appears inside of the Daily Log.

Use certifications to make your life easy!

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TimeForge Updates for December

It’s been a while since we’ve written on the blog about TimeForge improvements, but we have been hard at work adding features, improving functionality, and otherwise making TimeForge a better tool for your staff and your business.

Some of these improvements include training videos, which can be found on TimeForge’s Manual – the videos cover many aspects of TimeForge, including attendance and time cards, scheduling, employee management, and much more.

In addition to the expanded manual, many other improvements are included in our latest TimeForge release.  The most recent update, which happened about a week ago, includes more than 100 new features, improvements, and changes – and every one of our customers is already running the latest and greatest version of TimeForge.

Some of these new features include:

  • Faster page loading on all TimeForge pages. If you are on a DSL or Cable connection in the United States, most of the TimeForge web site should load in less than a second!  Get done, get out, and go home faster!
  • The Schedule Detail View is improved, and faster. Our Schedule Detail continues to expand in functionality, and you can now schedule by station or section, or swap the scheduled employees with a single click.
Schedule Detail View

Schedule Detail View

  • Create a default location for each employee. Managing staff members who can work at multiple stores (or locations) can be extremely difficult.  TimeForge makes staff management easy, enabling your management team to get done quickly and get back to business.  You can set up a default (or home) location for staff members, which will ensure that the AutoScheduler schedules the employee at their default location first, where possible.
Default Staff Member Location

Default Staff Member Location

  • Create a default department for each employee. Managing staff members who can work in more than one department can be complicated.  You can set up a default (or home) department for staff members, which will ensure that the AutoScheduler schedules the employee into their default department first, where possible.
Default Department for a Staff Member

Default Department for a Staff Member

  • Automatically approve requests when employees are “available to work” or “want to work”. Instead of spending your time managing requests for employees who want to work, these requests can be automatically approved without needing manager intervention.  For example, an employee who normally cannot work on Wednesday because of their class schedule can request to work online and will not need manager approval to request to work on Wednesday (normally, she will need approval to actually pick up a shift).
Automatically Approve Work Requests

Automatically Approve Work Requests

Check back soon, as we’ll be discussing some of the other TimeForge features that have been recently added!

You should be using a labor management system to make your life easier! TimeForge can quickly and easily build your staff schedules, manage attendance, reduce labor costs, and streamline employee management. Sign up for a trial today!

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Clock In and Clock Out Alerts

Are you tired of sitting in front of the time clock to see when your staff members show up to clock in, or clock out for their shift? Monitoring time clocks is a time consuming way to manage employees and while it can often be an effective way to reduce payroll expenses, it also increases frustration and costs among managers and supervisors.

TimeForge already supports a number of ways to manage staff members without sitting in front of the time clock including:

  • Online employee work scheduling accessible over the Internet,
  • Web-based attendance that can be viewed remotely,
  • Enforcing the schedule with a grace period for clocking in or out,
  • Identifying “most different” time punches, and
  • Allowing other staff members to act as a witness when employees show up before they are scheduled to work

We now go one step further! Fully manage your business remotely!

TimeForge can notify managers or supervisors when employees show up early or late, and when clocking in or clocking out. There are four new “Alerts” inside of each supervisor and manager account, controlling when alerts are sent to management personnel.

Alerts for early clock in and late clock out

For example, you can receive email and TimeForge notifications when staff members show up more than 10 minutes early for their scheduled shift.

To configure these Alerts, log into TimeForge, go to your Settings page, and configure the applicable Alerts.

You should be using a labor management system to make your life easier! TimeForge can quickly and easily build your staff schedules, manage attendance, reduce labor costs, and streamline employee management. Sign up for a trial today!

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TimeForge Improvements

We’re always improving and extending TimeForge to improve your business and to ensure that you can quickly and easily build schedules, manage time and attendance, and communicate necessary information to staff members.

So, if it’s been a while since you last reviewed TimeForge, make sure to come take a look at everything we’re doing to improve your day!

11 New Reports

TimeForge users now have access to eleven new labor management reports, including reports about shift swapping, attendance vs. schedules for employees, and much more!  Read more here.

Enforce the Schedule

TimeForge can now enforce the start time, end time, employee, and position that is scheduled to work, if you would like to enforce the scheduled labor.  Read more here.

Message Multiple Locations

TimeForge can now send messages across locations, allowing you to target managers, or staff members at different stores / units.  Send messages to individual staff members, everyone at certain locations, or identify specific positions to receive messages.  Read more here.

New TimeForge Partners!

We are proud to introduce two new TimeForge partners, who are bringing TimeForge to their clients and respective markets. Mercer Sales & Service serves customers in New York and Pennsylvania, and High Plains Cash Register serves customers in West Texas. Read more here.

Give Shifts Up

Staff members can give up a shift to any qualified employee, or the employee picking up the shift swap can specified by the staff member giving up the shift. Communication among staff members has never been easier! Read more here.

Daily View Improvements

We are always improving our scheduling system to make scheduling easy for staff members and managers. While building a work schedule in the Daily View, you can now see how many hours and shifts each staff member is scheduled to work (this has always been available in the Schedule Detail View). Instantly know what everyone on the schedule is doing! Read more here.

You should be using a labor management product to make your life easier!  TimeForge can quickly and easily build your employee schedule, manage time and attendance, reduce labor costs, and streamline labor management.  Sign up for a trial today!

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Daily Log

The TimeForge Daily Log is a powerful and easy-to-use communications tool designed to save managers and business owners time while improving store profits. The Daily Log system replaces traditional communication logs stored in the back office with an Internet based tool that can be searched and organized just like your business! Specific details about the store, employees, or upcoming events are recorded in the Daily Log by management employees, and can be reviewed by other managers.

TimeForge Daily Log is built from the ground up to save you time – reducing the time required to manage your business.

TimeForge is constantly improving with customer suggestions and improvements to the software.

Easily Organize The Day

Information about your business can be recorded and reviewed the way you want it – in a single and easy-to-use online log book. If you want to record notes about “Sales” – that’s fine. If you want to have separate notes for “Morning Sales” and “Evening Sales” – that’s also fine. The Daily Log presents powerful information – organized the way that you work.

Automatically Record Info

The TimeForge Daily Log always remembers who made entries in the logbook, and when the note was made. Audit trails for liability issues (such as staff reviews) are easily available. Notes cannot be removed or edited once they are added to the Daily Log – records are store forever and can be easily found from any Internet-enabled computer.

Numeric Analysis of Notes

Compare log entries side-by-side using the TimeForge Daily Log. Any date range can be compared using averages or summations – allowing you to easily compare the performance this month to last month. Day-by-day comparisons can be done, and the notes for those days are a single click away, providing powerful drill-down capabilities for identifying key trends for your business, and maximizing profits!

Read about other TimeForge Daily Log Benefits

Sign Up For Free Trial of TimeForge Daily Log Software

Daily Log Software is also known as Communications Log Software, and some companies refer to this type of software as Enterprise Communication Log Software. Whatever your organization calls it, TimeForge Daily Log is the most powerful tool available to manage business communications, key performance indicators, and control profits at your business!

Read more about the capabilities of TimeForge Daily Log, or about TimeForge Daily Log pricing.

Download a TimeForge Media Kit, which contains more information about TimeForge Daily Log.

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heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

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Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com

 

About TimeForge

TimeForge builds the best labor management tools available for the food-service, retail, restaurant, and hospitality industries. This includes employee scheduling, attendance management, and other labor management tools.

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