Labor Management. NOW Simple.

On May 22-25, TimeForge will be exhibiting at the 2010 National Restaurant Association restaurant, Hotel and Motel Show at McCormick Place in Chicago, Illinois, where we will be showing our latest generation of labor management software for retail, restaurants and hospitality businesses.

The latest version of our TimeForge labor management product encompasses the entirety of labor management, including staff scheduling, attendance tracking, payroll exports, and many aspects of human resources. If you’re going to be at the show, please stop by and pay us a visit to find out how easy it is to save your business time and money!

TimeForge will be occupying booth 5256 at the 2010 National Restaurant Association show, in between FishBowl, Inc. and Eco-Oil Saver.

NRA 2010 is the largest food service and hospitality event in the Western hemisphere. Last year, more that 2,000 exhibitors from 108 countries participated in this global marketplace for the restaurant and hospitality industry.

Highlights of the event include 60+ education sessions, culinary and designer exhibitions and many opportunities for networking. Restaurant owners, operators, chefs, managers, buyers, servers, bartenders, architects, designers, decorators, caterers, and special event professionals will be there exchanging information and ideas.

Use a labor management system to make your life easy and improve profitability at your business! TimeForge can quickly and easily manage staff schedules, employee time off, and time and attendance tracking timecards, employee attendance, and export payroll for accurate processing.  Sign up for a trial today to use TimeForge.

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Many of TimeForge’s November and December updates included improvements to scheduling, enhanced multi-unit capabilities, additional Point of Sale capabilities, and new training videos.

We have also been hard at work on many improvements to TimeForge Attendance.  TimeForge Attendance is a labor management software tool that focuses on employee time cards and managing payroll expenses.  Employees can clock in and out using the system, managers can review staff timecards, and then managers can approve the employee time punches for third party payroll processing.

If you are using a standard time clock, or are having staff write their arrival, departure, and lunch breaks on a piece of paper, switching to TimeForge Attendance will save you hours of headaches each and every week!

Some of the most recent improvements to TimeForge Attendance include:

• Several new TimeForge Attendance tutorials are online and available for your review! Don’t get lost or confused about how to edit time cards, modifying clock in parameters, or setting up IP addresses for restricting employee time punches.  Review the TimeForge Attendance manual (videos are coming soon), and read about all of these profit saving topics.

• Quickly identify employee time punches and problematic time cards using the TimeForge Most Different notifications. As you process and approve / export payroll, TimeForge automatically identifies different (or strange) time punches, and ranks each shift based on how different the shift is from the other staff member time punches.  Managers and payroll supervisors can use the “Most Different” field to quickly identify potential problems before cutting checks for staff members.

• Show the last person to edit or change time card data. All time card changes are recorded and can be viewed in the TimeForge Daily Log by qualified managers.  However, you can now easily review which manager (or supervisor) most recently modified any specific time card entry.  Reduce fraud and and identify compliance issues immediately.

View the last manager to edit a time entry

• Identify hours worked on the Clocked-In Employees page. You now have the choice to manage labor by scheduled or actual labor costs, or by the scheduled or actual labor hours while you are reviewing who is clocked in, or which staff members were previously clocked in during the business day.

Review Worked Hours and Total Costs

• Manage attendance and timecards by departments. When you have a large number of staff members, managing your labor can be complicated.  You can now browse and edit staff time sheets based on the department that you are interested in reviewing.

Edit Attendance by Department

Look for more information about recent improvements to TimeForge Attendance very soon.  We continue to improve the software so that you can manage your workforce effectively, and go home early!

You should be using a time and attendance system to make your life easy! TimeForge can quickly and easily manage time cards, employee attendance, and export payroll for processing.  Sign up for a trial today to use TimeForge Attendance to track employee time.

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You asked, and we now have it!  TimeForge now integrates with Quickbooks, Quickbooks Pro, and Quickbooks Enterprise to provide a complete labor management solution for your business – whether you are operating an independent business, a franchisee or franchisor, or are part of a corporate chain.

Now, using TimeForge you can:

• Create fast employee schedules with TimeForge.
• Communicate upcoming work schedules and schedule changes to staff members with TimeForge.
• Capture time punches (employee clock in and clock out) with TimeForge (or use one of our integrated partners – like Dinerware).
• Review and approve time cards for payroll with TimeForge.
• Export the approved payroll to one of our supported 3rd party vendors with TimeForge.

TimeForge supports a number of 3rd party payroll vendors, including ADP, Paychex, CompuPay, SurePayroll, Heartland Payroll, and others.  Now, with the TimeForge Bridge to Quickbooks we also support Quickbooks, Quickbooks Pro, and Quickbooks Enterprise.

For more information on using the TimeForge Quickbooks Bridge, please contact TimeForge support.

The TimeForge Bridge to Quickbooks will be appearing in the Intuit Partner Software directory soon.

(Please note, exporting payroll requires the use of TimeForge Attendance.  We do not support the export of employee schedules for the purposes of running payroll).

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Scheduling catering staff is usually very tricky. One event may require 100 employees, while the next catering event needs only 4 staff members. Your schedule is erratic and often unpredictable. And your employees’ availability is even more erratic and unpredictable.  You need TimeForge.

Some of the factors that make employee scheduling for a catering business complex include:

• Juggling your changing needs,
• The needs of full-time and part-time employees (each with their own set of scheduling requests),
• The skill sets necessary for any given event,
• Who is needed for set-up or clean-up – and when they are needed,
• Communicating the schedule (and all changes to the schedule) to all staff members,
• Responding to time off or shift swap requests and seemingly endless inquiries about next week’s schedule (or worse, scrambling to fill a missed shift),

If this process takes you hours, you’re not alone. Staffing your business is not something to rush. On average, business owners in the hospitality and food-service industry can take between 45 minutes and 4 and a half hours to get the schedule completed – every week.

Mistakes can cause employee confusion (and missed shifts) and morale problems—or even labor law fines. Under-staff and you could lose customers. Over-staff and you will lose money.

Successfully scheduling employees at a catering business is tedious, and monitoring time and attendance is also time-consuming. And essential.

Luckily, there is a tool that allows you to cut your employee scheduling from hours to minutes.

TimeForge allows you to create an employee schedule quickly and painlessly. You can test various “what-if” scenarios without losing your original schedule. You can schedule those with stronger skills in the high volume time slots, integrate seamlessly with your payroll or POS system, and record tips and mileage.

You can communicate the schedule to your employees by email or text, and TimeForge provides a 24/7 employee portal where staff members can review the schedule, check timecards, request time off, change work availability, swap shifts with other employees, and receive daily schedule alerts via email or text messages – no more missed shifts or late employee due to schedule confusion.

You can also log into the system remotely to review shift swap requests, get updates on important information that occurred at any event or back at home base, and monitor employees who are punched in.

All this, and the ability and monitor and forecast your labor needs and costs makes TimeForge not just a time-saver but a budget-booster. In fact, TimeForge can increase catering business profits by 3-5%.

Some of TimeForge’s Benefits For Catering Businesses Include…

• Create complex employee schedules in minutes.
• Export payroll to many popular payroll providers – such as Quickbooks, ADP, SurePayroll, Paychex, CompuPay, and others with a single click.
• Inform employees of schedules or schedule changes by text message or email—eliminating employee confusion and missed shifts.
• Approve shift swaps, review employee requests for time off, review important daily occurrences, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and with Facebook.
• Provide remote access for employees to view work schedules, review timecards, request time off, change availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.
• Stop employees from clocking in before the shift starts or after the shift ends or clocking in friends (buddy punching) to immediately reduce labor costs.
• Manage and forecast labor costs to decrease costs and increase profits –by 3-5%.
• And much more…

TimeForge is a complete labor management solution for the restaurant and hospitality industry, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Recession weary-fast casual restaurant managers are scrambling to shave costs and attract customers in tumultuous times. The sad fact is that some fast-casual restaurants will drop out of the race, and savvy restaurant managers know that those who stay in the game will be the ones who can accurately track and forecast their costs – both labor costs, and inventory expenses.  Even in the best of times, fast casual operations with lean expenses will profit more than a cost laden competitor.

There is a silver lining: recessions are a great time to streamline processes – both to save money and to give yourself the time to focus on the strategies that will keep your restaurant afloat (and successful) through trying times.

Depending on the concept, payroll is one of the largest two expenses – the other costly item in your budget will be inventory.  And you probably spend hours creating careful employee schedules to ensure that you have the coverage you need at peak time without overspending your payroll budget.

Restaurant employee scheduling isn’t easy. Managers must juggle employees’ availability and skill sets, multiple shifts, part-time employees (each with their own set of scheduling requests), accrued PTO, training sessions and/or employee meetings, and sometimes even worry about insurance or labor laws concerning employees who are minors, or staff who drive or handle liquor. You communicate the schedule to all the employees, field endless inquiries about next week’s schedule (or worse, scramble to fill a missed shift), deal with late time-off or shift-swap requests and unexpected illnesses.

And then you must communicate the updated schedule to the employees. Again. And again.

It’s tedious and time-consuming. And extremely important. Over-staffing costs you money. Under-staffing costs you customers.

Luckily, there is a cost-effective, time-saving solution: TimeForge. TimeForge will cut your employee scheduling time from hours to minutes.

And in both profitable and challenging economic times, the ability to manage schedules at one or many locations, schedule those with stronger skills into high volume shifts, and monitor and forecast your labor costs makes TimeForge not just a time-saver but an instant money-saver. In fact, TimeForge can increase restaurant profits by 3-5%.

Add in the ability to integrate easily with restaurant Point of Sale (POS) and payroll systems, employee reminders of upcoming schedules, staff notifications for schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to focus your managerial energies on the urgent manager duties facing a fast casual restaurant manager on any given day (rather than mind-numbing scheduling minutia), you’ll find that the time saved first week alone pays for the investment.

With TimeForge, Fast Casual restaurant managers can …

• Create fast and painless employee schedules – even with multiple stores and complicated shifts, meal breaks, and juggling employees with varying availability and skill sets.
• Inform staff members of newly posted schedules or schedule changes by text message or email – eliminating employee confusion and missed shifts.
• Export payroll to many popular payroll providers – such as ADP, Paychex, SurePayroll, Quickbooks, and others, with a single click.
• Integrate easily with restaurant Point of Sale systems.
• Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and through Facebook.
• Provide remote access for employees to view work schedules, review timecards, request time off, change work availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.
• Stop employees from riding the clock, or buddy punching.
• Integrate sales forecasting for gross sales and specific menu items.
• Record important information from one manager’s shift to another using the TimeForge Daily Log.
• Monitor and forecast labor costs in real time.
• And much more…

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Marina managers have plenty on their plates: risk and liability assessment; fire- and emergency-response planning; environmental management; health and safety compliance; dealing with regulations and permitting; marketing, promotion, and pricing; financial management; and employee scheduling, attendance monitoring, and training…the list goes on and on, but the hours in a day do not.

To be successfully in a difficult economy, marina operators have make the time to plan strategically – without compromising the skillful execution of all of those duties.

It’s not easy.

Take, for example, scheduling and attendance monitoring for marina, harbor, and port employees. You have to juggle multiple shifts, part-time employees (each with their own unique scheduling requests), certifications or specific skill sets required on any given shift, PTO accrued, time off and shift swap requests, and labor laws.

All of this tedious minutia needs to coalesce into one efficient employee shift schedule that ensures you have the coverage you need – particularly in your marina’s peak times – without unnecessary labor costs.

But once completed, your work is not done. You have to communicate that schedule to all the employees, field endless inquiries about next week’s schedule (or worse, scramble to fill a missed shift), monitor attendance so that employees don’t punch in early or late or punch in buddies, monitor overtime and labor costs (both in real-time and forecasting), and deal with late or unexpected time off or shift swap requests (re-creating the schedule and communicating the re-worked schedule to all the employees, again).

It’s just one of many headaches a marina operator faces, but it’s an important one. Poor management of employee scheduling and attendance can be costly – not only in terms of hours wasted and employee morale, but in terms of the bottom line.

If you spend hours every week on marina employee scheduling and attendance, you’re not alone. But you are in luck. Timeforge allows marina and boat center operators to cut employee scheduling and attendance monitoring time from hours to minutes (literally).

The ability to manage schedules at one or many locations, schedule those with stronger skills or necessary certifications in the high volume time slots, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a budget-booster. In fact, TimeForge can increase profits by 3-5%.

Add in the ability to integrate simply with POS or payroll systems, to notify employees of upcoming schedules and schedule changes by email or text message (reducing late or absent employees), and the ability to focus your energies on the urgent duties facing a marina manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved first week alone pays for the investment.

With TimeForge, Marina Operators Can …

• Build employee schedules in seconds – no matter how complicated, or how many locations.
• Record staff member availability, employee time off requests, and other key information – as well as record sales and important occurrences during every shift that you can review onsite or remotely,
• Export payroll to many popular payroll providers with a single click.
• Inform employees of schedules or schedule changes by text message or email – eliminating employee confusion and missed shifts.
• Stop early clock ins and late clock outs or buddy punching to provide immediate labor cost controls.
• Remotely check on employees that are clocked in – using the web, Facebook, or a cell phone.
• Provide remote access for employees to view work schedules, review timecards, request time off, change work availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.
• Manage and forecast labor costs to decrease costs and increase profits.
• And much more…

TimeForge is a complete labor management solution for marinas and boat houses, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Managing in a footwear retail environment can require an in-depth knowledge of consumer behavior, an up-to-the minute knowledge of fashion trends, merchandising brilliance, the peace-keeping skills of Ghandi, intelligent purchasing, and a watchdog-like attention to inventory control. And tedious hours in the backroom, building complex employee schedules, juggling multiple employees, their skill sets and availability, labor laws, meal breaks, PTO… and then doing it again when someone asks for unexpected time off or a shift swap.

Not to mention communicating the schedule (and any updates employee meetings or trainings and shift changes) to all the employees; monitoring employee attendance (not just scrambling to address the missed shift when someone says the didn’t get the schedule update, but the early clock ins or buddy time clock punching, as well); trying to stay abreast of daily sales or important in-store occurrences; and accurately forecasting future labor needs and costs.

Deft retail employee scheduling and attendance monitoring isn’t easy. But with the right tools, you can accomplish it in minutes and spend your time more productively in the front of the store – or even off-site.

Timeforge allows shoe retailers to cut employee scheduling and attendance monitoring time from hours to minutes (literally). In challenging economic times, the ability to manage schedules at one or many locations, schedule those with stronger skills in the high volume time slots, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a money saver. In fact, TimeForge can increase retail profits by 3-5%.

Add in the ability to notify employees of upcoming schedules and schedule changes by email or text message (reducing late or absent employees), to integrate simply with POS or payroll systems, and the ability to focus your energies on the urgent, but more creative, duties facing a retail manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved in the first week alone pays for the investment.

With TimeForge, Shoe Retailers Can …

• Create complicated, or simple, employee schedules in seconds.
• Notify employees of schedules, schedule change, meetings or training by text message or email – eliminating employee confusion and missed shifts
• Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and even through a Facebook account.
• Stop employees from clocking in before the shift starts or after the shift ends, or punching in friends.
• Export payroll to many popular payroll providers with a single click.
• Monitor labor costs in real-time, using TimeForge’s real time attendance monitoring system.
• Increase store profits by 3-5% with labor reductions and improved employee retention
• And much more…

TimeForge is a complete labor management solution for the footwear and retail businesses, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

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Industry analysts say sales at auto supply retailers have been bolstered during the downturn by customers purchasing replacement parts as they maintain older vehicles rather than investing in new models, a cost-saving trend that is likely to continue as the economy recovers. That’s good news for the auto supply industry.

But that doesn’t mean that auto supply store managers can get sloppy about employee scheduling and attendance monitoring. In fact, dealing with an uptick in business in a downturn makes auto parts supply employee scheduling and attendance monitoring even trickier—you need to schedule enough employees to handle your customers, without over-staffing or watching your profits leach into unnecessary overtime. Without careful management, relatively small successes can lead to large failures. 

Even in more normal times, auto parts and supply employee scheduling and attendance monitoring can be a headache. The manager building the schedule has to consider employee abilities/skills, anticipated sales volume, employee availability, individual work requests, accrued PTO, labor laws for employees who are minors, overtime, and overall labor costs.

Make a mistake with any of these details, and the store can lose sales, employees, or be fined. Managers have to communicate the schedule (and every shift swap or schedule update) to all the employees. They have to keep an eye on late or missed shifts, early clock ins and late clock outs, or buddy time punching.

It’s tedious, it’s time-consuming, and it’s crucial.

These are dizzying times for auto parts and supply store managers. The industry—and key players—seem to be changing on a minute by minute basis. Efficient auto parts employee scheduling and attendance monitoring is essential, but there are plenty of other urgent issues vying for a manager’s attention.

That’s where a powerful employee scheduling and attendance software system like Time Forge comes in.

With TimeForge you can…

• Create a schedule in 30 seconds rather than hours.
• Manage schedules at one or many locations.
• Schedule those with particular skills or the most experience in the high volume time slots.
• Notify employees of upcoming schedules and schedule changes by email or text message – eliminating confusion and missed shifts
• Monitor attendance from a remote location using the web, a cell phone, or even Facebook.
• Stop early clock ins and late clock outs or buddy punching to provide immediate labor cost controls.
• Accurately forecast future scheduling needs and labor costs.
• Save hours every day that can be used to solve pressing problems not untangling scheduling snafus.
• Increase profits by 3-5%.
• And much more…

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Managing labor expenses is a process that quickly becomes a nightmare for both employees and managers at a bar and club business. Staff member expectations and needs will collide with business requirements leading to a reduction in “the bottom line”, low employee retention, and high employee turnover. Not anymore…

TimeForge is a best-of-breed labor management and employee scheduling system designed for bars, clubs, and other food-service and hospitality industries. Managers using TimeForge stay on the floor, servicing customers and employees, not stuck in a back office working to control and monitor labor expenses. TimeForge produces schedules quickly, manages and monitors time and attendance, and communicates schedule changes with staff members immediately – improving retention and reducing turnover. Your business will profit with TimeForge!

Some of TimeForge’s Benefits Include…

• Build employee work schedules immediately with the TimeForge AutoScheduler,
• Enforce the schedule and stop employees from clocking in before the shift starts or after the shift ends,
• Approve or reject changes to staff member availability, and employee time off requests,
• Monitor and control labor expenses at one or many stores,
• Instant schedule communications between staff members and managers,
• Export payroll to many popular payroll provides with a single click,
• And much more…

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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• Communication between staff members is the key to a good schedule. Shift swaps, staffing minimums, requests for days off, changes in availability, upcoming business requirements (private parties, birthdays, etc…) will all demand more from the staff than any one person will know.  Coordination is key to ensuring a smooth workday.

• Ensure that staff members have any necessary certifications, and that the certifications are current. An employee working without the right certifications can cost your business thousands in fines by various policing authorities, and in some locales, can land the manager on-duty in jail.

• Copying a schedule from the previous week is a quick way to make a schedule for the upcoming week. But this method of employee schedule creation assumes that the previous schedule was “good“. How would you know?  Use various metrics to identify whether the schedule worked for your business – actual vs. theoretical, how many shifts changed, were employees satisfied, how many no-shows occurred, was the actual payroll within an acceptable margin of the actual sales (or customer throughput)?

• Cross training is an excellent management technique to ensure that when the unexpected happens, your business is prepared.  Employees who have been cross trained are able to perform more than one job duty.  When staff members fail to show up to work, or an emergency happens at the business, the workforce is prepared to handle the situation.

• Early clockins and late clockouts can drain the profits from your business. Every employee that clocks in early, or clocks out late is using up precious profits that could be going to fund expansion, provide raises, and pay bills. Watch out for employees who ride the clock by monitoring the employee schedules, and comparing clock in and clock out times to scheduled work times.

• Managers spend hours messing with and creating the work schedule every week. Keep staff members happy and use TimeForge to make the employee schedules.  Employees stay happy because employee’s know what is going on, and managers are content because they can build an employee schedule in seconds.

TimeForge labor management software is used by owners and operators of restaurants, retail stores, bars, grills, and other service-oriented businesses to increase profits, reduce turnover, and improve retention.

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