Labor Management. NOW Simple.

TimeForge now includes eleven (11) new reports – which are available in the TimeForge user accounts.  Reports are necessary to run your business, and TimeForge now has more than 60 reports available for TimeForge Max customers.

These new reports include the ability to review employee certifications (such as food safety or alcohol certifications, CPR, uniform sizes, or other types), compare attendance (actual work) to scheduled time, identify staff members who were not scheduled or did not work, review time off requests, and compare shift swaps by employee or position.  Enough information to run your business!

Certification Reports

• Certification Test Date Report: View each employee’s certifications based on when certifications were taken, and easily locate which certifications need to be renewed.
• Certification Expiration Date Report:  View certifications by employee and located expiring certifications, and those that need to be renewed.
• Employee Certification Report:  On a list of all active employees, view the certifications that each employee has in their account.

Attendance vs. Schedule Reports

• Attendance vs. Schedule:  Three new actual vs. schedule reports are available to TimeForge Max customers.  Check actual vs. schedule data by employee, or by date.  Compare individual shifts worked and scheduled, or view the labor data at a higher level by reviewing by position data for your store (or multiple stores).

Worked or Scheduled Reports

• Who Did Not Work:  Identify which employees did not come to work during a time range.
• Who Is Not Scheduled:  Identify which staff members were not scheduled during a time range.
• Not Scheduled, with Attendance:  Locate employees who clocked in, but were not originally scheduled to work.
• Was Scheduled, no Attendance:  Locate staff members who were scheduled to work, but didn’t actually clock in.

Attendance vs. Schedule by Employee Reports

• Attendance vs. Schedule by Employee: Two reports are available to review employee schedules and attendance.  One report is a detail level report, showing each and every shift, with variance between hours scheduled and hours worked.  The other report is a summary by employee, also showing time worked, work scheduled, and the variance.

Shift Swapping Reports

• Shift Swapping by Employee:  Which staff members are swapping shifts the most?  Identify which employees pick up, or give up, the most shifts.
• Shift Swapping by Position:  Which positions are swapping shifts the most?  Identify which positions have the largest ratios of giving and picking up shifts.

Sick, Vacation, and PTO Reports

• Employee Time Sheets, with Requests:  Review time off requests that occur one time, while viewing the individual time sheets for staff members.
• Paid Time Off Report:  A PTO report that displays sick time, vacation time, and other PTO requests.

We are always adding new reports to allow you to quickly and easily manage labor issues.

You should be using a labor management product to make your life easier!  TimeForge can quickly and easily build your employee schedule, manage time and attendance, reduce labor costs, and streamline labor management.  Sign up for a trial today!

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In a time of tight cost controls, workforce optimization for convenience stores is more important than ever. It’s complex, it’s time consuming, and it’s tedious. And it’s essential. Over-staff and you lose money. Under-staff and you lose customers.

Luckily, TimeForge can cut the time spent doing routine but time-consuming tasks like building a convenience store employee schedule from hours to seconds. And it gives you the tools you need to fine-tune your work force and reduce costs with attendance management controls.

Here’s an example: many convenience store managers spend hours just creating an employee schedule. You have to take a huge number of factors into consideration – your employees’ availability, skill levels, accrued PTO, time off or shift swap requests, the need for 24/7 coverage, and the busy (and not so busy) times in your store. Then you have to communicate the schedule to all your employees, redo it in the event of an unexpected illness or time-off requests (and find someone to fill in for the absent employee), and then communicate the updates to all the employees.

And that doesn’t even take into account attendance monitoring or labor forecasting – vital steps in this economy for optimizing your convenience store workforce and reducing costs.

Some of TimeForge’s Benefits for Convenience Store Operators Include…

• Build efficient employee schedules for one or more locations – in seconds.
• Record staff member availability, employee time-off requests, and other key information.
• Export payroll to many popular payroll providers – such as Quickbooks, SurePayroll, ADP, Paychex, and CompuPay – with a single click.
• Notify employees of schedules or schedule changes by text message or email – eliminating employee confusion and missed shifts while reducing turnover.
• Stop early clock ins and late clock outs or buddy punching to provide immediate labor cost controls.
• Remotely check on employees that are clocked in – using the web, Facebook, or a cell phone.
• Provide remote access for employees to view work schedules, review timecards, request time off, change work availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.
• And much more …

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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If you are a long-time TimeForge user, you are probably familiar with our system, and how it continues to evolve to take advantage of new technology, faster computers, and easier ways to manage employee schedules and track time and attendance.  If you haven’t burned, thrown away, or otherwise destroyed all of your Excel labor spreadsheets – now is the time!

On July 11th, at the Retail Solutions Provider Association (RSPA) trade show held in Las Vegas, we debuted our brand new scheduling system.  New users of TimeForge are already using the new scheduling system, and the feedback has been tremendous so far (keep it coming!).  The new system looks similar to Microsoft Excel, but includes many enhancements necessary to build a schedule.

Some of the new features include:

• The ability to see (and change) the entire schedule from a single screen.  Up to seven days can be shown at a time on the screen, and the schedule can be displayed by staff members, or by position – whichever you want to use!

• Add a shift to multiple days with a single click.  For example, if “Joe” works on Monday, Tuesday, Thursday, and Friday – there is no need to create four separate shifts. Simply create one, and “check” all of the other days to add the shift to them.

• When adding or editing shifts, you can now view all of the other shifts that the employee is working, and can also see their availability.  No need to switch screens!

• Display shifts by times, hours, or expected labor costs.

• View employee totals (such as the number of hours worked by an staff member), and daily totals (such as the expected labor cost for the day) on the same screen.

• Drag and drop scheduling!  Schedule one employee, and then copy or move their shifts to another employee.

Build Employee Schedules by Employee

TimeForge still includes all of the scheduling features that continue to make us a leader in employee scheduling:

• The one and only TimeForge AutoScheduler™ learns about your scheduling patterns, and can build a complete employee schedule in just a few seconds – or use schedule templates to quickly build schedules.

• Our proprietary Daily View, providing instant verification of your schedule – do you have too many cooks, or not enough staff members? – and staffing charts (gantt / bar charts).  See where your schedule is too heavy, or insufficiently staffed.

• Build schedules by department, or for any time range!  Divide up responsibility for scheduling among several responsible managers or supervisors.

• Compare the schedule to forecasted sales, table turns, guest counts, parked cars, full-time equivalents (FTE), or any other metric – and receive alerts when the schedule is out of line.

• Schedule SnapShots allow you to perform what-if scenarios, and the ability to jump back to a previous snapshot at any time.

• And much more …

Add or Edit a Shift with Insight About the Employee

If you are currently using the “old” TimeForge scheduling system, that’s ok, you can continue to use it.  However, please use and become familiar with the new scheduling system – we will be phasing out the “old” system in the future.  To try out the new system, follow these steps:

1. Go to one of your schedules (or build a new one).
2. On the “Schedule Detail” screen, click on the “Switch to the new TimeForge scheduling system” link (if you don’t have this link – congratulations! you are already using the new scheduling system).
3. Play with the new staff scheduling system.
4. If you want to switch back to the “old” system, simply click on the “Switch to the old scheduling system” link within your schedule.

Build Employee Schedules by Position

As always, we’d love to hear your feedback on the new scheduling system.

How long does it take to make an employee schedule for your workforce? It should take less than 5 minutes! Did you know that TimeForge can streamline and minimize labor costs through effective employee scheduling at your restaurant, hotel, bank, school, bar, club, or retail business.  Sign up for a trial today!

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You asked, and we now have it!  TimeForge now integrates with Quickbooks, Quickbooks Pro, and Quickbooks Enterprise to provide a complete labor management solution for your business – whether you are operating an independent business, a franchisee or franchisor, or are part of a corporate chain.

Now, using TimeForge you can:

• Create fast employee schedules with TimeForge.
• Communicate upcoming work schedules and schedule changes to staff members with TimeForge.
• Capture time punches (employee clock in and clock out) with TimeForge (or use one of our integrated partners – like Dinerware).
• Review and approve time cards for payroll with TimeForge.
• Export the approved payroll to one of our supported 3rd party vendors with TimeForge.

TimeForge supports a number of 3rd party payroll vendors, including ADP, Paychex, CompuPay, SurePayroll, Heartland Payroll, and others.  Now, with the TimeForge Bridge to Quickbooks we also support Quickbooks, Quickbooks Pro, and Quickbooks Enterprise.

For more information on using the TimeForge Quickbooks Bridge, please contact TimeForge support.

The TimeForge Bridge to Quickbooks will be appearing in the Intuit Partner Software directory soon.

(Please note, exporting payroll requires the use of TimeForge Attendance.  We do not support the export of employee schedules for the purposes of running payroll).

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Bicycle retailers trying to stay ahead in this tumultuous economy have a tough road to navigate. Consumers are skittish, sales are down, and costs are skyrocketing. The line between surviving and thriving is thin, but savvy bicycle retailers know that the path to success lies in keeping costs low and streamlining their processes so they have time to strategize through tough times.

Luckily, TimeForge can accomplish both of those things.  How much time do you spend creating a schedule? If you said “hours” you’re not alone. If you are a bicycle retailer, you’ve had to build employee schedules that take a huge number of factors into consideration – your employees’ availability, expertise, accrued PTO, time off or shift swap requests, and the busy (and not so busy) times in your shop.

Then you have to communicate the schedule to your employees, redo the schedule in the event of an unexpected illness or time-off request (and find someone to fill in for the absent employee), and then communicate the updates to all the employees.

It’s complex, it’s time consuming and it’s tedious. But it’s very important. Over-staff and you lose money. Under-staff and you lose customers.

Babysitting the time clock to ensure your employees aren’t riding the clock or punching each other in isn’t much fun either, but successful managers know that attendance monitoring can go a long way toward cutting and forecasting labor costs.

TimeForge can cut the time spent building an employee schedule and monitoring attendance from hours to minutes.

And in both prosperous and challenging economic times, the ability to manage schedules at one or many locations, schedule those with stronger skills in the high volume time slots, and monitor and forecast your labor costs makes TimeForge not just a time-saver but a budget-booster. In fact, TimeForge can increase store profits by 3-5%.

Add in the ability to integrate simply with Point of Sale and payroll systems, to notify employees of upcoming schedules and schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to focus your energies on the urgent duties facing a retail manager on any given day (rather than mind-numbing scheduling minutia), you’ll find that the time saved first week alone pays for the investment.  Your business will profit with TimeForge!

Some of TimeForge’s Benefits for Bike Retailers Include…

• Create complicated employee schedules – in minutes, not hours.
• Inform employees of schedules, schedule change, meetings or training by text message or email – eliminating employee confusion and missed shifts.
• Review daily sales information, important things that happened during the day, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), or through Facebook.
• Stop employees from clocking in before the shift starts or after the shift ends, and stop employees from punching friends in early.
• Export payroll to many popular payroll providers – such as SurePayroll, ADP, Quickbooks, CompuPay, and Paychex with a single click.
• Monitor and forecast sales in order to accurately predict employee work schedules and labor costs.
• Increase same-store profits by 3-5%.
• And much more…

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Any manager in a customer-centric business will tell you that employee scheduling is a headache, but in the quick service restaurant industry, employee scheduling is particularly challenging—multiple shifts, part-time employees (each with their own set of scheduling requests), and fielding endless inquiries about next week’s schedule (or worse, scrambling to fill a missed shift), make quick service restaurants (QSR) one of the most complicated industries for staff scheduling and attendance monitoring. Toss in an employee who is a minor, and the headache reaches migraine proportions for QSR operators.

Deft scheduling and attendance monitoring is tedious and time consuming. And essential for profitability.

TimeForge allows managers to cut QSR employee scheduling time from hours to minutes. And in challenging economic times, the ability to manage schedules at one or many locations, schedule staff members with stronger skills into high volume time slots, and monitor and forecast labor costs makes TimeForge not just a time-saver but a budget-booster. In fact, TimeForge can increase QSR profits by 3-5% with savings in employee turnover, staffing changes, and increased retention.

TimeForge can also integrate with quick service restaurant POS or payroll systems, notify employees of upcoming schedules and schedule changes by email or text message, and allows managers you to focus your energies on urgent managerial duties facing QSR managers on any given day (rather than mind-numbing scheduling minutia).  You’ll find that the time saved first week alone pays for the investment.

With TimeForge, QSR Managers can …

• Create fast and painless employee schedules – even with multiple locations, 24/7 shift requirements, meal breaks, and juggling employees with varying availability and skill sets.
• Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and even through Facebook.
• Stop employees from clocking in before the shift starts or after the shift ends, and keep staff members from punching in friends with biometrics (fingerprint scanners).
• Export payroll to many popular payroll providers with a single click – such as ADP, Paychex, SurePayroll, Quickbooks, and others.
• Track PTO, sick time, vacation time, and reduce payroll costs with accurate record keeping.
• Integrate sales forecasting for gross sales or specific menu items – build schedules using the metrics your business runs on
• Inform employees of schedules or schedule changes by text message or email—eliminating employee confusion and missed shifts.
• Record important information from one manager’s shift to another using the TimeForge Daily Log.
• Monitor and forecast upcoming labor costs and schedule requirements automatically.
• And much more…

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Recession weary-fast casual restaurant managers are scrambling to shave costs and attract customers in tumultuous times. The sad fact is that some fast-casual restaurants will drop out of the race, and savvy restaurant managers know that those who stay in the game will be the ones who can accurately track and forecast their costs – both labor costs, and inventory expenses.  Even in the best of times, fast casual operations with lean expenses will profit more than a cost laden competitor.

There is a silver lining: recessions are a great time to streamline processes – both to save money and to give yourself the time to focus on the strategies that will keep your restaurant afloat (and successful) through trying times.

Depending on the concept, payroll is one of the largest two expenses – the other costly item in your budget will be inventory.  And you probably spend hours creating careful employee schedules to ensure that you have the coverage you need at peak time without overspending your payroll budget.

Restaurant employee scheduling isn’t easy. Managers must juggle employees’ availability and skill sets, multiple shifts, part-time employees (each with their own set of scheduling requests), accrued PTO, training sessions and/or employee meetings, and sometimes even worry about insurance or labor laws concerning employees who are minors, or staff who drive or handle liquor. You communicate the schedule to all the employees, field endless inquiries about next week’s schedule (or worse, scramble to fill a missed shift), deal with late time-off or shift-swap requests and unexpected illnesses.

And then you must communicate the updated schedule to the employees. Again. And again.

It’s tedious and time-consuming. And extremely important. Over-staffing costs you money. Under-staffing costs you customers.

Luckily, there is a cost-effective, time-saving solution: TimeForge. TimeForge will cut your employee scheduling time from hours to minutes.

And in both profitable and challenging economic times, the ability to manage schedules at one or many locations, schedule those with stronger skills into high volume shifts, and monitor and forecast your labor costs makes TimeForge not just a time-saver but an instant money-saver. In fact, TimeForge can increase restaurant profits by 3-5%.

Add in the ability to integrate easily with restaurant Point of Sale (POS) and payroll systems, employee reminders of upcoming schedules, staff notifications for schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to focus your managerial energies on the urgent manager duties facing a fast casual restaurant manager on any given day (rather than mind-numbing scheduling minutia), you’ll find that the time saved first week alone pays for the investment.

With TimeForge, Fast Casual restaurant managers can …

• Create fast and painless employee schedules – even with multiple stores and complicated shifts, meal breaks, and juggling employees with varying availability and skill sets.
• Inform staff members of newly posted schedules or schedule changes by text message or email – eliminating employee confusion and missed shifts.
• Export payroll to many popular payroll providers – such as ADP, Paychex, SurePayroll, Quickbooks, and others, with a single click.
• Integrate easily with restaurant Point of Sale systems.
• Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and through Facebook.
• Provide remote access for employees to view work schedules, review timecards, request time off, change work availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.
• Stop employees from riding the clock, or buddy punching.
• Integrate sales forecasting for gross sales and specific menu items.
• Record important information from one manager’s shift to another using the TimeForge Daily Log.
• Monitor and forecast labor costs in real time.
• And much more…

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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If your gym is like most, you’re managing instructors, front desk staff, personal trainers, janitorial or maintenance staff, and maybe even massage, nutrition, or spa staff. Scheduling a diverse staff like this can be a real headache. And it’s not just the wide range of skill sets and certifications that are required – you have to also juggle varying availability, part-time schedules, accrued PTO, time-off and shift swap requests, and your club’s busy times during any given day.

It’s tedious, time consuming, complicated and (particularly in this challenging economic climate) extraordinarily important.

Under-schedule the club and you could lose members. Over-schedule the gym and you could lose money.

Smart staff scheduling and monitoring of attendance can cut labor costs and spell the difference between a successful and barely-surviving health club. For many gym managers it can take hours of mind-numbing detail work: tracking down staff with the appropriate expertise to accommodate shift swaps or cover for time-off requests, juggling the schedule to find the most efficient use of staff without compromising coverage, and trying to consider alternative schedules without investing too many more hours into the process. Not to mention monitoring attendance across schedules that encompass far more than a regular 9-to-5 day to prevent punch-in abuses or unnecessary overtime.

And when the schedule is done, you move on to stage two of the schedule process: communicating the schedule to all the employees, fielding endless inquiries about next week’s schedule (or worse, scrambling to fill a missed shift due to confusion over schedules), and when faced with an unexpected time off or shift swap request—doing the entire thing over again, and communicating the changes to all the employees. It’s no wonder that for many gym managers, scheduling and employee monitoring is requires Ibuprofen.

TimeForge allows health club managers to cut employee scheduling and attendance monitoring time from hours to just minutes.

The ability to manage schedules at one or many locations, schedule those with stronger (or specific) skills in the high volume time slots, keep an eye on attendance, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a money-saver. In fact, TimeForge can increase gym profits by 3-5%.

Add in the ability to integrate simply with payroll systems, to notify employees of upcoming schedules and schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to your energies on the urgent managerial duties facing an health club manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved first week alone pays for the investment.

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Managing in a footwear retail environment can require an in-depth knowledge of consumer behavior, an up-to-the minute knowledge of fashion trends, merchandising brilliance, the peace-keeping skills of Ghandi, intelligent purchasing, and a watchdog-like attention to inventory control. And tedious hours in the backroom, building complex employee schedules, juggling multiple employees, their skill sets and availability, labor laws, meal breaks, PTO… and then doing it again when someone asks for unexpected time off or a shift swap.

Not to mention communicating the schedule (and any updates employee meetings or trainings and shift changes) to all the employees; monitoring employee attendance (not just scrambling to address the missed shift when someone says the didn’t get the schedule update, but the early clock ins or buddy time clock punching, as well); trying to stay abreast of daily sales or important in-store occurrences; and accurately forecasting future labor needs and costs.

Deft retail employee scheduling and attendance monitoring isn’t easy. But with the right tools, you can accomplish it in minutes and spend your time more productively in the front of the store – or even off-site.

Timeforge allows shoe retailers to cut employee scheduling and attendance monitoring time from hours to minutes (literally). In challenging economic times, the ability to manage schedules at one or many locations, schedule those with stronger skills in the high volume time slots, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a money saver. In fact, TimeForge can increase retail profits by 3-5%.

Add in the ability to notify employees of upcoming schedules and schedule changes by email or text message (reducing late or absent employees), to integrate simply with POS or payroll systems, and the ability to focus your energies on the urgent, but more creative, duties facing a retail manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved in the first week alone pays for the investment.

With TimeForge, Shoe Retailers Can …

• Create complicated, or simple, employee schedules in seconds.
• Notify employees of schedules, schedule change, meetings or training by text message or email – eliminating employee confusion and missed shifts
• Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and even through a Facebook account.
• Stop employees from clocking in before the shift starts or after the shift ends, or punching in friends.
• Export payroll to many popular payroll providers with a single click.
• Monitor labor costs in real-time, using TimeForge’s real time attendance monitoring system.
• Increase store profits by 3-5% with labor reductions and improved employee retention
• And much more…

TimeForge is a complete labor management solution for the footwear and retail businesses, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Any aquatics center manager will tell you that lifeguard, cash handling, and lesson staff scheduling is a headache. Multiple shifts, part-time employees (each with their own set of scheduling requests), in-service trainings and staff meetings, varying skill sets or certification requirements, tightly defined lesson schedule , and a higher-than-average number of employees who are minors (requiring careful adherence to labor laws) – not to mention fielding endless inquiries about next week’s schedule (or worse, scrambling to fill a missed shift due to confusion over schedules)–make aquatics centers and pools one of the most complicated industries for shift scheduling and attendance monitoring.

Deft scheduling and attendance monitoring is tedious and time consuming. And essential.

TimeForge allows aquatics center managers to cut employee scheduling and attendance monitoring time from hours to minutes (literally). It helps prevent inconvenient mistakes—as well as mistakes that can lead to labor-law fines or lawsuits.

And the ability to manage schedules at one or many locations, schedule those with stronger skills in the high volume time slots, keep an eye on attendance, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a money-saver. In fact, TimeForge can increase aquatic center profits by 3-5%.

Add in the ability to integrate simply with payroll systems, to notify employees of upcoming schedules and schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to get out of the back office and focus your energies on the urgent managerial duties facing an aquatics center manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved first week alone pays for the investment.

With TimeForge, Aquatics Managers can …

• Create fast and painless employee schedules—even with multiple locations, employees with varying availability, certification, and skill sets.
• Save managers hours of scheduling time in the backroom they can spend where it counts—out by the pool.
• Inform employees of schedules or schedule changes by text message or email—eliminating employee confusion and missed shifts (very popular with GenY employees!).
• Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and even through a Facebook account.
• Stop employees from clocking in before the shift starts or after the shift ends or punching in friends to help reduce labor costs.
• Export payroll to many popular payroll providers with a single click.
• Record important information from one manager’s shift to another.
• Monitor and forecast labor costs.
• Increase profits by 3-5%.
• And much more…

TimeForge is a complete labor management solution for the aquatics and pool industry, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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