Labor Management. NOW Simple.

Staffing costs are usually the largest expenses associated with running a childcare center. It   makes good financial sense that a daycare center director needs to have a solid grasp on how the staff is scheduled, yet employee scheduling often gets short shrift.

It’s easy to see why scheduling gets the back seat. Employee scheduling can be tedious and time-consuming. You have to juggle your employees’ specific availabilities, skill levels, accrued PTO, time off or shift swap requests, meal breaks, shift overlaps to relay information, planning or training breaks, and your busiest times. Then, you have to communicate the schedule to all of your employees, redo it in the event of an unexpected illness or time-off request, find someone to fill in for the absent employee, and communicate the changes to all the employees again! Who has time to also monitor attendance,   forecast labor costs (or keep an eye on them in real time) and do “what-if” scheduling calculations?

With TimeForge, you have time.

TimeForge can cut the time spent doing routine but tedious tasks, like building a staffing schedule or monitoring attendance from hours to minutes. Literally.

TimeForge gives you the tools you need to painlessly do the vitally important tasks like fine-tuning your schedule and forecasting labor costs.

With TimeForge, you can:

• Build efficient employee schedules for one or more locations – in just minutes.
• Export payroll to many popular payroll providers with a single click.
• Notify employees of schedules or schedule changes by text message or email; eliminating employee confusion and missed shifts and reducing turnover.
• Record staff member availability, employee time-off requests, and other key information.
• Stop early clock ins and late clock outs or buddy punching to provide immediate labor cost controls.
• Remotely check on employees that are clocked in-using the web, Facebook, or a cell phone.
• Provide remote 24/7 access for employees to view work schedules, review timecards, request time off, change work availability, swap shifts with other staff members, and receive daily schedule alerts via email or text messages.

Your staff will love TimeForge. No more missed shifts or staying late to cover for a tardy or missing co-worker. No more scheduling confusion or trying to arrange a shift swap while on duty.

During tough times, center directors need to do even more than avoid turnover and manage day-to-day activities quickly and efficiently. In addition to saving hours on scheduling and attendance monitoring, TimeForge can cut your costs by:

• Scheduling your most experienced employees during your busiest times.
• Getting notifications of potential labor shortages automatically.
• Monitoring your labor costs-in real time.
• Taking advantage of nearly 3 dozen different reports to keep an eye on labor costs and scheduling trends.
• Using your existing staff more efficiently in order to avoid layoffs or unnecessary hiring.
• Trying out various “what-if” scenarios to visualize staffing or schedule changes-without losing your original schedule.

In fact, TimeForge can help you increase day care center profits by 3-5%.

TimeForge is a complete labor management solution for childcare centers, providing one-click seamless access to daycare staff scheduling, time and attendance, and payroll reports. You can choose to use the whole TimeForge product suite, or only the parts that your care business requires.

If you’re still not convinced, read what other TimeForge users say about the time and money they’ve saved with this easy to use staff scheduling software… or sign up today for your free trial and experience TimeForge for yourself!

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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• Golf Courses
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• Labor Management for Churches and Religious Institutions

Most religious institutions operate with awkward schedules. Rarely are your staff and volunteers only available from 9-5. That’s one of the reasons scheduling for a religious institution can be so complicated. Not only do you need to juggle staff and volunteers, but each member of your labor force also has his or her own skill set, availability, and preferences. You need to coordinate all of your volunteers and staff (most of which are probably part-time) to cover multiple events on different days of the week at different times. Somehow throwing together a streamlined and   optimized labor schedule just doesn’t always seem to work out. However, an error-free, easy-to-communicate schedule is vital to any religious institution that wants to keep staff on hand.

Maintaining your staff’s satisfaction during a difficult economy can be extremely hard, and failures in communication can be the difference between having volunteers and not having volunteers.   The most common complaint volunteers have, besides lack of appreciation, is arriving to volunteer only to find that there is nothing prepared for them to do.

Scheduling inefficiencies can also lead to minor but upsetting problems, like a rehearsal with no sound operator, youth programs without enough leaders because of schedule confusion, or study groups arriving to find doors locked. These events frustrate members, volunteers, and staff alike, and are completely avoidable and unnecessary. However, scheduling efficiently can be such a hassle. Well, TimeForge can reduce your scheduling from hours to minutes, and make the entire process pain-free without compromising efficiency.

TimeForge is easy to use. You won’t be left high and dry (and unable to schedule) if the tech-savvy volunteer moves away.

TimeForge is adaptable. When a staff member takes time off or a volunteer is ill or wants to take a break, you can easily redo the schedule and find people to fill in. If two people work spectacularly well together (or are best kept separate) you can easily do that, too.

Our software enables you to optimize the process without losing the human touch. It helps you track vacations, shift swap requests, and preferences so that you create schedules (in seconds) that make everyone happy. You can even test “what-if” scenarios to see how different staff and volunteer combinations work, without losing your original schedule.

With TimeForge, your staff/volunteers are automatically notified about the schedule through email, text message, or social networking account (like Facebook). TimeForge enables staff and volunteers to access their very own TimeForge account 24/7 securely from their home (or anywhere with internet or cell phone access) to view their schedule, review their attendance, request time off, change their work availability, swap shifts with other staff members or volunteers, and change their notification preferences. For example, TimeForge can send them daily schedule alerts via email or text message.

TimeForge can save you hours of tedious, complicated schedule building every week-time that can be used to further your organization’s mission. If you are still not convinced, read what some TimeForge users are saying, or sign up for a free 10-day trial today to discover for yourself how much easier building schedules can be.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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• Liquor Stores
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In a tough economy, a superintendent has even more paperwork than usual, with less time to complete everyday tasks (much less focus on implementing new policies). It’s a complex and competitive field. You need to oversee the turf management, water reduction, pest control, and an irritating influx of Canada Geese. Then, you concern yourself with maintenance, management of finances, relations with customers, hiring and training employees, marketing your course, and balancing maximum cost reduction without reducing quality.

You simply don’t have any time to spare! Though you need several extra hours every week for building and modifying the employee schedule and monitoring attendance, spending unnecessary time in the office is the last thing you want! However, an efficient schedule may be the first thing you need.

Scheduling employees for a golf course can be a headache. After juggling several employees with a wide range of skill sets, varying availabilities, part-time schedules, accrued PTO’s, and your course’s busy times, just to hash out a moderately coherent employee schedule, you have to find staff with suitable skill levels to accommodate shift swaps or cover for time-off requests, reorganize the schedule to find the best use of staff (without compromising coverage), and test out variations of the schedule without wasting any more time. After finally developing an efficient schedule, you’ll need to monitor attendance to prevent time clock abuses.

When the schedule is completed, you need to notify all the employees, deal with questions about the next week’s schedule (or worse, try to fill a missed shift), and sometimes you’ll need to redo the entire process because of an unexpected shift swap, sick day, or time off request.

It can be such a pain, but it’s excruciatingly vital to your course’s success. If you under-schedule, you’ll lose golfers to poor service experiences. If you over-schedule, you’ll lose profits to overspending on staff.

With recent advances in technology, there are tools that can help streamline this time drain. TimeForge can cut your employee scheduling time from hours to just minutes. Really!

In many ways, other than saving you time spent managing, TimeForge can save you money. Using TimeForge’s AutoSchedulerTM, you can have an entire employee schedule at the click of your computer mouse. The employee schedule generated by the AutoSchedulerTM is automatically optimized for maximum profit and efficiency. With TimeForge’s other features, you can determine the shifts that your cart barn is overstaffed and easily adjust schedules, instantly cutting labor costs. You can quickly and easily schedule your most experienced employees during your busiest periods to reduce complaints and backlogs without over-staffing. You can keep an eye on attendance (on-site or remotely) in order to curb time clock abuse and reduce overtime. You can monitor labor costs in real-time, and forecast your future costs and staff requirements. It all adds up: TimeForge can increase course profits by 3-5%.

TimeForge is an essential (and easy-to-use) labor management software for golf courses, but if you are still not convinced, read what TimeForge users are saying here.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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Good nursing home managers know that the employee schedule is important. Great nursing home managers know that an efficient employee schedule is the hallmark of excellent management. Any successful nursing home simply must have an employee schedule that ensures that the patients’ needs are met 24/7 without over-staffing or unnecessary overtime.

But labor management can be a headache.

It’s boring, time-consuming, complicated, and mind-numbingly dull. You have to juggle PT and FT staff schedules, the availability, certifications, and particular skill sets of every single employee (not to mention their time-off or shift swap requests, accrued PTO, and training schedule), then coordinate details like employee meetings, meal breaks, and labor law compliance. Tracking down staff with the appropriate skill sets to accommodate shift swaps or cover for time-off requests is a hassle, then you have to reorganize the schedule to find the best use of staff without compromising patient coverage, then consider alternative schedules without wasting any more time.

After finally building a schedule, you need to let your staff know, then field all the questions about the next week’s schedule. Inevitably, one of your employees will have an unexpected illness or time off request and you need to reorganize everything to accommodate the missed shift (then communicate those updates to the entire staff).

TimeForge enables nursing home managers to cut scheduling and attendance monitoring time from hours to minutes, and as help you monitor your labor costs and overtime (in real-time) and more accurately predict potential staffing shortages, payroll costs, and overtime.

Your staff is going to love it. With TimeForge, you can notify employees about schedules, meetings, trainings, and any sort of updates or changes by text message or email. Your staff can easily log in to the employee portal 24/7 to review their shift schedules and time cards, request time off, change their upcoming availability, swap shifts with other employees, and set up daily schedule alerts via text messaging or email.

You are going to love it. You can build an entire nursing home employee schedule in just minutes, easily test “what-if” scenarios (and return to your saved schedule without redoing it), and monitor attendance. All of this can be done on site or remotely using the web, a cell phone, or even Facebook.

The time you save every week can be much more profitably (and enjoyably) spent. TimeForge is powerful, but extremely easy to use.

TimeForge is a complete labor management solution for nursing homes, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

If you’re still not convinced, read what other TimeForge users say about the time and money they’ve saved with this easy to use staff scheduling software… or sign up today for your free trial and experience TimeForge for yourself!

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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• Golf Courses

Many liquor store owners make small mistakes that often have major negative effects in their stores. However, these silent profit killers can go undiagnosed for years, often until it’s too late to implement the changes necessary to make a business thrive. So what are these silent profit killers? Lacking an adequate solution for getting rid of dead stock or slow moving items, excessive buying (holding more stock than is necessary for your sales volume), and careless labor management. These three seemingly minor errors have dramatic consequences for the bottom line of liquor stores.

TimeForge can’t do anything about your slow-moving inventory, and we can’t reduce the amount of product you order, but we can definitely help you with labor management. TimeForge can give you the tools to quickly and easily streamline your labor management so that you can see direct benefits emerge in your employee morale, attendance, customer satisfaction, all culminating in an improvement in your bottom line.

Best of all, TimeForge saves you time. We can reduce the amount of time you spend scheduling from hours to minutes. That’s right, you’re not the only manager or owner that spends hours on employee scheduling. You’ve got to coordinate multiple employees with different skill levels and availabilities, accrued PTOs, and time off requests. Once you’ve finally thrown together a decent-looking schedule, you’ll inevitably get a call-in from a sick employee or a last-minute time off request, then you re-notify your employees about the seemingly ever-changing schedule.   Once the schedule had been implemented and everything seems to be going smoothly, you’ll get a few shift swap requests, and reorganize the schedule. It’s no wonder the whole process takes you hours every week.

Consider how important attendance monitoring is, after all of this hard scheduling work. Sometimes it may feel like you’re babysitting, but you’ve got to stop employees from riding the clock or punching others in. A few minutes here and there add up quickly… and you’re paying for it dearly.

TimeForge is a complete labor management solution for the liquor industry, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires. In fact, TimeForge can increase liquor store profits by 3-5%.

Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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A salaried staff member is one who is paid a set amount each week, month, or year, rather than being paid per hours worked. Though putting an employee on salary (or declaring them exempt) can have major benefits for both your business and for the employee, there are some analytical problems that are created by having salaried employees.

Labor percentages, which compare the budgeted (scheduled or theoretical) cost of labor to the actual (clock ins/outs or attendance) cost of labor, can be complicated by salaried employees because the amount they get paid each pay period can fluctuate from the scheduled cost (estimate), due to vacation time and other variations in work time. Salaried employees can also make daily labor reports complicated because their fluctuating hourly wage is variable based upon the number of hours that they work.

TimeForge can help you accurately track your labor percentages even if you have salaried employees by simply changing a couple of settings.

Labor Percentages with Salaried Staff

Below is an example of a salaried employee and the analytical problems that are related to salaried employees. Salaried employees can make weekly labor reports complicated because their weekly pay rate can fluctuate. Imagine:

• John gets paid $52,000 annually, which breaks down to $1,000 per week. ($52,000 annually, divided by 52 work weeks in a year, is $1,000 per week.)
• But what if John takes two weeks of vacation this year, so he only works 50 weeks this year? Well, then we can say that John gets paid $1,040 per week. ($52,000 annually, divided by 50 work weeks this year, is $1,040 per week.)

So does John cost $1,000 per work week or does he cost $1,040 per work week? This 4% difference could skew your business’ labor percentage reports.

Salaried employees can especially make daily labor reports complicated:

• So, if John works 52 weeks per year, and he is scheduled for 40 hours per week, we can say that he is paid $26 per hour.
  ($1,040 per week, divided by 40 hours, is $26 per hour.)

• But, what if John is only scheduled for 20 hours one week? Then we can also say that he is paid $52 per hour, for that week. ($1,040 per week, divided by 20 hours, is $52 per hour.)

So how much money should be reported as John’s labor costs? Does John cost $26 every hour he is at work, or does he cost $52 every hour he is at work? This could really skew your daily labor percentages!

You can see why salaries can cause so much trouble with labor percentages. So, how do you deal with these problems, so that you can accurately track theoretical vs. actual labor costs?

Scheduling Salaried Staff

You need to decide whether you want to see John’s hours in your labor percentages. You can choose not to see them at all, or your can modify the way that you see the hours so they aren’t as variable.

Consider whether your salaried employees clock in when they are at work. If they do clock in, you can set their pay rates as hourly rates instead of salaries – regardless of how you pay your staff (that’s a separate function). This way, fluctuating hourly wages would always be a set amount, so you wouldn’t need to worry about a surprise high cost in your labor percentage reports. If your salaried employees don’t clock in, you can set the hourly rates to $0, or change your option settings to automatically copy a salaried employee’s scheduled hours to his or her attendance.

TimeForge Labor Management can improve your profits by 3-5%, often paying for itself in the first week alone, offering instant ROI for your business! Sign up for your free trial of our employee scheduling software today!

Still not convinced? Read what other TimeForge users are saying!

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Our TimeForge labor management software is truly top-of-the-line.   If you don’t believe us, you can always take it for a test drive … no strings attached.   Here is a quick run-down of your labor management options, and why you should choose us to manage your labor needs:

Option One: No software

This is a great option if …

• You like to make charts with pencil and paper
• You don’t have a POS (point of sale) software system
• You like to spend a lot of time with a calculator
• Optimizing your workforce and profit is of absolutely no importance to you, and making a profit at your business isn’t a priority
• You don’t mind if employees are late, and no-shows are sometimes acceptable
• You like to talk to employees on the phone to give them their schedule. If they forget and call back a few times it’s fine, because you don’t mind repeating yourself and you have plenty of time to spare.

Option Two: Offline software.

Offline software is a great option if …

• You enjoy making spreadsheets. It’s a hobby of yours.
• You like to buy software frequently, and like paying annual support fees for the latest version (your version will quickly be outdated, and since it’s offline, you’ll need to purchase the latest version when it comes out … and probably re-enter all of your information)
• You don’t have a POS (point of sale) software system, or integrating with your POS isn’t important to you
• Optimizing your workforce and profit is of little importance to you

Option Three: Online software.

Online software is a great option if …

• You don’t want to spend hours scheduling
• You don’t want to worry about buying software when yours is out of date (although some companies will charge you to get updates)
• You demand the highest profit possible
• You want the happiest employees possible

Option Four: TimeForge.

TimeForge is the best option for you because …

• The AutoScheduler^TM automatically creates the most profit-optimized and employee-friendly schedule instantly , no more spreadsheets!
• You will never, ever be charged to update to the latest version of our software. Updates are free and automatic for all of our customers.
• We can integrate our software with your existing POS software for the most profit-efficient solution.
• Employees can use our staff portal, and don’t need to call you about their schedule, or time off – ever!
• TimeForge’s built-in analytics will show you labor costs, ratios, blown budgets, and a slew of graphs and statistics.
• Labor calculations are done automatically, with no calculator needed by you and your staff.

Dollar-for-dollar, you get a heck of a lot more features from TimeForge than from our competitors. Check out our top products:

• TimeForge Scheduling
  
• TimeForge Attendance
• TimeForge Daily Log

Sign up for a free trial of TimeForge today and see how our system is customized to fit your business!

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As you may have noticed, the latest version of TimeForge looks a little different than you’re used to. We’ve added to the Today tab to make your labor management even easier! The TimeForge Today tab is the dashboard for your location and automatically appears when you log in to your TimeForge account. It’s like the hub of your TimeForge operations and shows you the relevant information about your labor management.

You can use the Today tab to access features that apply to your TimeForge account settings. You can clock in/out, view unread messages, see the week’s schedule, check your local weather information, and navigate to all other areas of your TimeForge account.

1. Clock in or out. Using TimeForge Attendance, you can clock in or out from the Today page. When you log in to TimeForge, the Today tab will automatically be the first thing you see, and on the right side of the page there will be a box with the option to clock in. Simply select your position from the drop down menu and click “clock in”.

Easily and quickly clock in or out from the Today tab!

Don’t have TimeForge Attendance?

2. View messages. Using TimeForge Messaging, we will automatically let you know if there are any messages you need to read. The message notification box is in the center of the page!

Quickly check for unread messages from other managers!

Don’t have TimeForge Messaging on your account?

3. See the day and week’s schedule information. Quickly check the week’s employee schedule information, including the number of employees scheduled, unconfirmed shifts, shift swaps waiting for your approval, and other pertinent information for the week. The day’s schedule is also accessible, and we’ll show you who is scheduled, who is clocked in, the difference between the two, and how this affects your bottom line!

Quickly view your daily or weekly schedule and attendance information from the Today tab.

4. View your local weather information. Immediately when you log onto TimeForge, you can check out your local weather information for the current and next day. The Audit Log will store this information so that you can look back and see how weather affects your business!

View your local weather information on the Today tab.

5. Navigate to all other areas of your TimeForge account. Using the tabs at the top of the page (next to the Today tab), you can navigate to all other areas of your account, so you can make schedules, manage attendance, access your Daily Log, check sales figures, and access all of the other features that simplify labor management for you.

Use the tabs at the top of the page to navigate to all areas of your TimeForge account.

Haven’t tried TimeForge yet? Sign up for your no obligation free trial today and see what you’ve been missing!

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The reach of turnover’s negative impact on businesses is often underestimated by management and is frequently accepted as “part of the industry”. You should never accept any unnecessary employee turnover, especially in service industries. To see how turnover affects your business, think about how often the following effects show themselves at your business.

Lost productivity – Other staff members will have to pick up the slack of a missing employee, which reduces everyone’s overall productivity and your bottom line.

Temporary cost of replacement (i.e. contractor wages) – Some positions can be filled by others picking up the slack, resulting in no immediate incremental expense. However, if this is a frequent occurrence, morale can suffer, leading to more turnover. Other positions will need to be filled with temporary or contract workers, which results in additional cost.

Recruiting/hiring expense – This is the literal cost of filling the position and can include search fees paid to agencies or headhunters, referral fees paid to employees, ads in newspapers, or job board posting fees.

Management time – The time that management has to spend going over resumes, scheduling and conducting interviews, evaluating candidates, and making job offers not only costs the business more wages, but also means that the business is losing productivity because the manager is not on the floor.

Training costs – This includes all the costs associated with ensuring that new staff members have all the skills and tools they need to do the job, like the wages of a trainer and time spent assessing the new hire.

Learning curve – The time it takes the new employee to perform at an optimal performance level. During the training phase, an employee’s productivity and skill set is obviously less than a fully trained employee, and it will take different amounts of time for different new hires to catch up.

Knowledge replacement – Much like the cost of the training phase, your new hire lacks the refined skills that come with months or years of practice. Seasoned employees are extremely valuable to your business, and the cost of losing one has far reaching consequences.

As a rule of thumb, research has shown that calculated turnover costs can run anywhere from 25% to 150% of the position’s salary and benefits, depending on how many of the above costs are applicable to the position.

Reduce your turnover by letting TimeForge handle the stressful parts of your job! TimeForge makes scheduling, payroll, time attendance, and other daily hassles simple and fast!

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In many states, employees receive paid or unpaid break periods and meal periods according to the law. The TimeForge Breaks Module allows management to enter rules which manage employee breaks and meal periods, letting you easily control and track breaks for on-duty or scheduled employees. After enabling the Breaks Module, you’ll be ready to customize your break and meal period options so they are tailored to best suit your company’s needs.

Scheduling Breaks:

You can add your state, federal, or company mandated “Break Rules” or “Meal Period Rules” and delegate whether the break is paid or unpaid, optional or required.

After adding the necessary breaks, TimeForge can automatically place employees on the schedule and will stagger the breaks to keep employees from all taking the breaks at the same time.   Alternatively, managers can specify each break individually.

When using TimeForge Breaks in conjunction with TimeForge Scheduling, you can:

• Specify breaks based on hours worked, position, or duration of work scheduled
• AutoScheduler™ can quickly stagger breaks for each scheduled shift
• Schedule and manage both paid and unpaid, and optional and required breaks
• Print break reports and worksheets to track employee signatures

Taking Breaks:

Employees can begin or end their breaks with the click of a button.   You can set options to allow employees to take breaks based on the scheduled break settings, specify all breaks as a certain type, or staff can select what kind of break they will be taking (paid, unpaid, optional, required).   If preferred, you can print out the break worksheet and capture employee signatures for any waived or new breaks.

By using TimeForge Breaks in conjunction with TimeForge Attendance, management can:

• Track employee breaks (paid, unpaid, optional, required) for labor reporting
• Automatically take breaks based on the schedule if staff forget to break in or out
• Simple one-click conversion of unpaid breaks to paid breaks (and vice versa) in the “Edit Attendance” module
• Real time web and mobile view of labor and tracking of which staff members are on break
• Alerting and Reporting with TimeForge automatically staggers employees breaks when you add them to the schedule, so your business is always covered by capable staff.

Because the reality (attendance) is often different from the scheduled breaks, you can also see a display of employee breaks based on the employee’s scheduled hours with our Break Report, and track breaks that employees have taken, or should take, based on the employee’s scheduled work hours with our printed Break Worksheet Report. Our detailed and comprehensive reports make it simple and organized to view employee habits and work histories.

You can opt to be alerted via text, e-mail, or TimeForge message if staff members do not take their scheduled breaks after a certain number of minutes. For example, if you set the alert to notify you after 15 minutes of a missed break and an employee was scheduled to take a break at 1:00 pm, but has not taken a break at 1:15 pm, you’ll receive a notification via e-mail or text message directly to your phone or computer.

TimeForge is a best-of-breed employee management system, and our online application of the program allows for constant software updates and improvements live to your system. With TimeForge’s innovative online management software, you are always at the top of your game. TimeForge completes tasks like managing breaks in a matter of minutes – saving your company valuable capital.

TimeForge’s do-it-all program makes the headache of managing employee breaks a thing of the past. Sign up for a free trial today!

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