Employee Scheduling for Pools and Aquatics Centers

apresley — Sat, 11 Jul 2009 23:35:47 +0000

Aquatics centers and pools are often a challenging employee scheduling environment. Pool managers must ensure that an adequate number of lifeguards are on duty for the number of swimmers in the pool, but also must monitor concession stands, front-office staff, trainers, coaches, cleaning crews, and management personnel.

State and local regulations often require regular breaks for on-duty employees, as well as staffing minimums for pool occupants. To further complicate the process, scheduling and attendance management needs to account for staff members who are underage, fluctuating school schedules, changing availability, young / inexperienced staff members, buddy punching, employees riding the clock, and much more!

Babysitting the time clock to ensure staff members aren’t riding the clock or punching each other in isn’t much fun, but successful aquatics center managers know that labor management can go a long way towards cutting budget draining labor costs.

Over-scheduling could drain away profits. Under-scheduling could drain away your customers (and get you fined!). Skillful scheduling of staff members for your pool isn’t easy – it can be tedious and time consuming. Luckily, it doesn’t have to be. TimeForge turns labor scheduling and attendance monitoring into a simple management task, giving you back your weekends and increasing profits.

Read more about TimeForge employee scheduling and labor management for aquatics centers and pools.

Aquatic Centers

apresley — Fri, 03 Jul 2009 05:15:30 +0000

Any aquatics center manager will tell you that lifeguard, cash handling, and lesson staff scheduling is a headache. Multiple shifts, part-time employees (each with their own set of scheduling requests), in-service trainings and staff meetings, varying skill sets or certification requirements, tightly defined lesson schedule , and a higher-than-average number of employees who are minors (requiring careful adherence to labor laws) , not to mention fielding endless inquiries about next week’s schedule (or worse, scrambling to fill a missed shift due to confusion over schedules)–make aquatics centers and pools one of the most complicated industries for shift scheduling and attendance monitoring.

Deft scheduling and attendance monitoring is tedious and time consuming. And essential.

TimeForge allows aquatics center managers to cut employee scheduling and attendance monitoring time from hours to minutes (literally). It helps prevent inconvenient mistakes-as well as mistakes that can lead to labor-law fines or lawsuits.

And the ability to manage schedules at one or many locations, schedule those with stronger skills in the high volume time slots, keep an eye on attendance, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a money-saver. In fact, TimeForge can increase aquatic center profits by 3-5%.

Add in the ability to integrate simply with payroll systems, to notify employees of upcoming schedules and schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to get out of the back office and focus your energies on the urgent managerial duties facing an aquatics center manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved first week alone pays for the investment.

With TimeForge, Aquatics Managers can …

Create fast and painless employee schedules-even with multiple locations, employees with varying availability, certification, and skill sets.
Save managers hours of scheduling time in the backroom they can spend where it counts-out by the pool.
Inform employees of schedules or schedule changes by text message or email-eliminating employee confusion and missed shifts (very popular with GenY employees!).
Review daily sales information, approve shift swaps, review employee requests for time off, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and even through a Facebook account.
Stop employees from clocking in before the shift starts or after the shift ends or punching in friends to help reduce labor costs.
Export payroll to many popular payroll providers with a single click.
Record important information from one manager’s shift to another.
Monitor and forecast labor costs.
Increase profits by 3-5%.
And much more…

TimeForge is a complete labor management solution for the aquatics and pool industry, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

Labor Management. NOW Simple. » Labor Management for Restaurants and Retail

Employee Scheduling for Pools and Aquatics Centers

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