How do I use Employee Schedule Snapshots?

TimeForge schedules are saved automatically when any field is modified – but sometimes it is useful to save the current schedule before making any modifications – so that you may come back to the previous employee schedule if necessary.

Schedule Snapshots allow you to archive / save the current version of the schedule, along with some quick stats about the number of shifts, and the cost of the schedule. At any point in time you can easily restore a previously saved Schedule Snapshot. Simply choose which snapshot you’d like to restore, and your employee work schedule will immediately roll back to the previously saved Schedule Snapshot.

Employee Schedule Snapshots are available on the Schedule Detail page, and are very useful for:

* Integrating newly hired staff members (Identifying which shifts can be moved around to accommodate the new employees)
* Rolling back to a previous version of the current work schedule
* Identifying shifts that can be removed or modified to reduce labor costs
* Viewing the effects of a drastic schedule change or shift swap prior to actually “doing it”
* And other “What If?” scenarios with the employee work schedule and staff members

Create a Schedule Snapshot

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To view Schedule Snapshots, or create a new one, click on the “View Schedule Snapshots” button at the bottom of the Schedule Detail page.

Click on “Create a Snapshot” to create a schedule snapshot. Schedule snapshots can only be used with schedules that are not yet posted.

Review Work Schedule Snapshots

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Previous Schedule Snapshots are visible in the “View Schedule Snapshots” pop up window.

Listed with each snapshot is the date and time the snapshot was created, the number of shifts in the schedule, the total number of labor hours scheduled, and the estimated labor cost (schedule cost) for the snapshot.

To restore a schedule snapshot, simply click on the radio button next to the desired snapshot, and then click on “Restore a Snapshot“. After a few seconds, your schedule will be restored to the selected snapshot.

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How can I view other employee’s schedules?

Using TimeForge, you can see when other staff members / coworkers are working, and can review the schedule for the entire location.

Get to the Other Employee Schedules Page on the Schedules Tab

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First, navigate to the “Schedules” tab, and then the “Other Employee Schedules” sub-tab.

From the “Today” Tab, you can click on the Schedules tab, or click on the Other Employee Schedules button.

Navigate to Other Employee’s Schedules

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TimeForge will allow you to view the schedules of other employees / staff members.

To view the schedule, enter a date range into the boxes, and click on Go.

View Other Employee’s Work Schedules

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The planned work schedule for the selected time period can be seen on the Other Employee’s Schedules page. Employees are listed, along with the dates and their scheduled work shifts.

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How do I reset my password?

If you forget your TimeForge.com password, TimeForge may be able to reset it for you to allow you to access your work schedule and employee time card.

Go to the TimeForge.com Log in page

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On the TimeForge.com Log in page, click on Help! I cannot access my TimeForge account ….

Password Reset – Step 1

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Enter your username into the Username box, then click Next.

If your account does not have a Secret Question configured, TimeForge will not be able to reset your password. In this case, contact TimeForge Support to reset your password.

Password Reset – Step 2

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To request a new password from TimeForge, enter the answer to your Secret Question, then click Next.

Password Reset – Step 3

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Enter your new password in both the “New Password” and the “Confirm New Password” boxes, then choose Next. Your new password has been assigned.

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How Do I Use the Setup Wizard?

Getting started is easy with the TimeForge Setup Wizard.

The Setup Wizard is a user friendly software guide that helps you quickly set up your location, positions, and employees. Labor schedules and time attendance have never been more simple!

Login and Today Page

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Login to the TimeForge web application using your username and password (or fingerprint scanner, if you have one), and you will be presented with the “Today” tab. On this page, you will a similar a screen similar to the above picture. Choose the “Setup Wizard” from the Setup tab.

Scheduling Employees: Create Company Settings (Step 1 of the Setup Wizard)

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Step 1 of the Setup Wizard includes basic company or location settings, such as the name, address, phone, and fax number of your store. Additionally, set the day of the week that your schedule starts (if you use bi-weekly or monthly schedules, choose the most appropriate date).

Make sure that the information on the Company Settings is correct before continuing, as TimeForge will automatically choose your time zone and download weather information based on the information entered on this page.

Scheduling Employees: Create Positions and Set Pay Rates (Step 2 of the Setup Wizard)

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On Step 2 of the Setup Wizard, enter the positions or job codes that your business uses to schedule employees. Base payrates and pay scales can also be entered for each Position (you can override these rates on a per-employee basis). Payrates will be useful later to compute schedule costs, and determine sales to labor ratios, and are also used when employees clock in and clock out (if you are using TimeForge Attendance).

For example:
- A table service restaurant might have positions for: Waiter, Food Runner, Busser, Bartender, Delivery Driver, Cook, Assistant Manager, Bar Manager, etc…
- A quick service restaurant might have positions for: Cashier / Register, Drive Through, Cook, Assistant Manager, Manager, etc…
- A car wash retail business might have positions for: Cashier, Assistant Manager, Manager, etc…
- Other retail businesses could have positions for: Register, Security, Carry Out, Delivery Driver, Assistant Manager, Manager, etc…

If a Pay Scale is chosen as “Annually” (for example, a salaried manager), the software will automatically compute an equivalent hourly rate in the “Hourly Rate” column. You may override this field if necessary.

Scheduling Employees: Create Employees and Assign Positions (Step 3 of the Setup Wizard)

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In this step, begin entering the employees at your business that will be on the schedule. Each employee will need to have a first and last name (the middle name or initial is optional). If you know the employee’s email address, you can enter their email address – TimeForge will automatically send them an email to allow them to access TimeForge.

Employees can have more than one job code or position assigned to them. To assign multiple job codes, simply check each of the necessary positions for the employee.

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heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

3417 73rd Street
Suite G
Lubbock, TX 79423

Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the restaurant, retail, food-service, and hospitality industries. Includes time management, employee scheduling, and other labor management tools.

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