How Do Employees Record Tips and Mileage?

TimeForge is a complete labor management package, and is able to track time and attendance for staff members. TimeForge can track hourly or salaried employees, and can also track information about each shift worked.

In many businesses, employees need to record tips and mileage on a per-shift basis. Tip tracking allows management to accurately report the income that individual staff members are earning, and mileage reporting allows staff members to receive mileage reimbursements for their vehicle usage.

Log Into TimeForge, and Navigate to the Attendance Tab

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Navigate to the Attendance Options screen, located in the Attendance tab.

Configure the Options for Reporting Tips and Mileage

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One option inside of TimeForge controls whether or not employees are required to report tips. Set this to “Yes” to require tips to be reported.

Another option in TimeForge controls whether staff members are required to enter mileage. Set this to “Yes” to require staff members to record driving mileage.

Choose Mileage Positions

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In most businesses, only a few staff members record driving mileage for reimbursement. In hospitality-related businesses, these are commonly delivery drivers, caterers, or employees who are shopping for the business.

Choose which positions will be required to record mileage.

Employees are Prompted when Clocking Out

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TimeForge will prompt employees when they clock out for their declared tips, start and ending mileage, and any necessary notes for the shift.

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How Do I Delete Time Card Entries (By Employee)?

TimeForge is a complete labor management system, with both time card and work scheduling features.

Using TimeForge, staff members are able to take breaks, clock in and out, record tips, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, every once in a while someone forgets, and you’ll need to modify their time card.

Navigate to the Time and Attendance Screen

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Navigate to the Edit Attendance by Employee page inside of the Attendance tab.

Choose a Staff Member

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Choose a staff member from the employee drop-down to review, add, or edit their time card.

If TimeForge Departments are enabled, you will only see the staff members in your departments.

Edit Time Cards by Pay Period

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If you have set up payroll periods in TimeForge, you can edit staff member time cards by payroll period.

Edit Time Cards by Date

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Instead of using payroll periods, you can edit time cards by date range. Enter a date range into the calendar boxes to continue.

Edit Time Cards by Staff Member

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TimeForge will display all of the applicable time punches / time card entries during the time range or payroll period that you have selected.

Click on the Delete link next to the shift you would like to remove.

Confirmation Before Delete

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TimeForge will ask for confirmation before it deletes the time card entry

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How Do I Edit Time Cards (By Employee)?

TimeForge is a complete labor management system, with both time card and work scheduling features.

Using TimeForge, staff members are able to take breaks, clock in and out, record tips, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you’ll need to modify their time card.

Navigate to the Time and Attendance Screen

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Navigate to the Edit Attendance by Employee page inside of the Attendance tab.

Choose a Staff Member

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Choose a staff member from the employee drop-down to review, add, or edit their time card.

If TimeForge Departments are enabled, you will only see the staff members in your departments.

Edit Time Cards by Pay Period

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If you have set up payroll periods in TimeForge, you can edit staff member time cards by payroll period.

Edit Time Cards by Date

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Instead of using payroll periods, you can edit time cards by date range. Enter a date range into the calendar boxes to continue.

Edit Time Cards by Staff Member

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TimeForge will display all of the applicable time punches / time card entries during the time range or payroll period that you have selected.

You can then edit the various fields, including the position, date, clock-in and clock-out times, the note, and make any tips or mileage adjustments.

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How Do I Edit Time Punches?

TimeForge is a complete labor management system, with both scheduling and time card tracking capabilities.

Using TimeForge, staff members are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you’ll need to modify their time card.

Navigate to the Edit Attendance Screen

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Navigate to the Edit Attendance page in the Attendance tab.

Locate the Correct Date

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Locate the date for the shift you would like to modify. You can navigate by choosing the specific date, or by going forward or backwards by day or week.

Adjust the Shift

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You can adjust the shift where necessary, including changing the employee, position, clock in or out times. You can also add a note, if you would like to.

TimeForge will automatically adjust the cost based on the time duration and any over time adjustments.

If you have enabled departments, there may be shifts that you are unable to see (if they are in another department).

Enter Tips and Mileage

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In addition to shift tracking, TimeForge supports time and mileage reporting.

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How Do I Add Time Punches?

TimeForge is a complete labor management system, with both scheduling and attendance capabilities. Let’s talk about time cards inside of TimeForge.

Using TimeForge, staff members are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you’ll need to modify their time card.

Navigate to the Time and Attendance Page

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Choose Edit Attendance from the Attendance Tab.

Choose a Date

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From this screen, you can navigate to a specific date, moving forward or backward in time.

If you have enabled TimeForge Departments, you will only see staff members / employees who are part of your departments.

Pick an Employee

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Choose an appropriate staff member from the drop-down. If you have enabled TimeForge Departments, you will only see staff members who are in your departments.

Enter a Position

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Next, select the position or job that the staff member should be working during the shift.

Enter Start and End Times for the Shift

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Finally, enter an applicable start time, and end time for the shift.

Enter Notes, Tips, or Mileage

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TimeForge can also track notes for each shift, as well as tips or mileage driven.

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How do I clock out from the Today Page?

TimeForge Attendance is a powerful online time clock system, which tracks when you clock in and clock out to allow easy preparation and review of payroll hours by the management team. In addition to basic clock in / out information, TimeForge Attendance can also track declared tips and mileage (for delivery drivers). You can enter notes about each shift, which can be reviewed by your manager at a later date.

Use TimeForge Attendance to clock out at the end of your shift, or for mandatory breaks (such as lunch breaks).

Depending on your specific manager’s rules, clocking out with TimeForge may require manager approval (if you are too early or too late), your clock out time may be rounded, and you may only be able to clock out from specific computer systems.

Go to the Today Page

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TimeForge Attendance controls clocking in and out on the Today Page.

If you are not allowed to clock out from the computer you are currently logged in to, you will see a message explaining that you cannot clock out from the current computer.

Clock Out of TimeForge Attendance

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When you are ready to clock out of TimeForge Attendance, enter any declared tips, mileage, or notes which are relevant to the shift.

Then click on the Clock Out button.

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How do I clock in from the Today Page?

TimeForge Attendance is a powerful online time clock system, which tracks when you clock in and clock out to allow easy preparation and review of payroll hours by the management team. In addition to basic clock in / out information, TimeForge Attendance can also track declared tips and mileage (for delivery drivers). You can enter notes about each shift, which can be reviewed by your manager at a later date.

Use TimeForge Attendance to clock in at the beginning of your shift, or for mandatory breaks (such as lunch breaks).

Depending on your specific manager’s rules, clocking in with TimeForge may require manager approval (if you are too early or too late), your clock in time may be rounded, and you may only be able to clock in from specific computer systems.

Go to the Today Page

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TimeForge Attendance controls clocking in and out on the Today Page.

If you are not allowed to clock in from the computer you are currently logged in to, you will see a message explaining that you cannot clock in from the current computer.

Clock In to TimeForge Attendance

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If you are on a computer which allows employee clock ins with TimeForge Attendance, you will see a Clock In button.

Click on the Clock In button to clock yourself in.

If you have arrived too early for your shift, your manager may need to enter their username and password credentials to allow you to clock in.

Clock Out of TimeForge Attendance

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When you are ready to clock out of TimeForge Attendance, enter any declared tips, mileage, or notes which are relevant to the shift.

Then click on the Clock Out button.

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heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

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Lubbock, TX 79423

Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the restaurant, retail, food-service, and hospitality industries. Includes time management, employee scheduling, and other labor management tools.

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