How do I organize locations?

TimeForge enables you to set up multiple locations in the TimeForge system to represent the physical locations of your stores. If you run a corporation or a company with multiple businesses, each business having multiple locations, this can get complicated. Organizing the levels of hierarchy in your operation will help make things run smoothly. For example, your company is Joe’s Confections. Joe’s Confections owns Joe’s Bakery and Joe’s Candy. There are two Joe’s Candy stores. The hierarchy would be (top to bottom): Confections at the top, then Bakery and Candy Store in the middle, then Bakery, Candy store #1 and Candy store #2 at the bottom.

Corporation Settings

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Go to Corporation Settings.

Go to the Locations list

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Navigate to the Locations tab, then click on Company Hierarchy.

Add a new Level

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On the Company Hierarchy page click on the Add a new Level to the Company Hierarchy button.

Add Hierarchy

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To add a hierarchy, click on the New button at the bottom of the page and begin editing. You can add as many levels of hierarchy as apply to your business/corporation.

What Is the Daily Log?

In many businesses, keeping track of the daily notes, task lists, todo items, and sticky notes can become cumbersome quickly. Scheduling upcoming maintenance events, human resource tasks, management meetings, and other necessary items across multiple shifts – where the manager that create the event may not be the manager responsible for the event – can quickly become a nightmare. Communication among staff and the management team is a requirement for every business, in any industry. And, as your business grows, keeping up with the pile of paperwork and small notes can quickly become a nightmare.

Some businesses tackle the tornado of paper and notes with supplies from the local office supply store – notebooks, lab notebooks, 3-ring binders, and other similar products. While these products are very inexpensive, the disadvantages are obvious:

- Paper products will tear with any mild abuse.
- Writing can be smudged or rendered unreadable with a single drink spill, or wet hands.
- Staff using ink pens can scratch out each others notes, making notes indecipherable.
- Handwriting from management and staff in a hurry can be unreadable weeks or months after the note is made.
- Light weight notebooks can easily be lost in a back office.
- Searching dozens of paper notebooks for historical notes is impossible.
- Organizing paper books into categories on a day-by-day basis is cumbersome at best.
- Multi-unit (multiple location) operators have no insight into the day-to-day operations of each location without faxing and scanning pages to each other.

In most cases, the paper log book is simply insufficient for modern businesses. Many niche businesses provide organized paper equivalents of the 3-ring binder or lab notebook, like Red Book Solutions. While these product are superior to paper notebooks from your local office supply store, almost of the disadvantages of the paper process remain. In addition, the log books are organized in a format that might not work for your business.

The TimeForge Daily Log, however, does not suffer from any of these disadvantages. The TimeForge Daily Log is a superior digital log book, designed to work the way that your business works. Some of the advantages of the TimeForge Daily Log include:

- You always know where it is. Simply log into your TimeForge account with a web browser, or mobile phone. Never lost, always accessible, and always on!
- Notes are never smudged, because they are entered into the computer. No need to remember acronyms, abbreviations, or interpret sloppy handwriting!
- Staff and management notes cannot be removed … they can be deleted (removed from searching), but they are always available. Never lose another note!
- Every note is tagged with the staff member who entered it, and the date and time that the entry was made. No more finger pointing over late or misplaced notes!
- Organize the way your business works, with your own categories. Use your own organization system to track any note or reminder you need!
- Built in searching capabilities allow you to quickly and easily search notes. Search instantly for notes by staff member, date, category, or across multiple locations!
- Keep notes organized across multiple stores, without the need to fax or scan pages from your notebook. Instant accessibility to one or more locations!
- Divide notes into what staff should see (the Staff Log) and what management needs to view (the Manager Log). Easily send broadcast notes to staff, and ensure that manager notes are only viewed by managers!

Use the TimeForge Daily Log to keep your business organized!

Navigate To the Daily Log

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Locate the Daily Log tab.

The Daily Log Interface

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The Daily Log has an easy to use interface, displayed above.

1. Searching the Daily Log can be accomplished from the left-side pane. You can restrict your search by category, the manager who created the log entry, by date range, or the employee that the note is associated with.
2. Logs for the day are displayed in an easy to read format.
3. Navigate to other days using the date picker, or move forward and backward in time using the Next and Previous buttons.
4. Switch between the Manager Log (viewable only by management staff), the Staff Log (viewable by all staff members), and the TimeForge Audit Log (contains audit information about changes made within TimeForge).
5. Add a New Daily Log entry with a single click!

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

3417 73rd Street
Suite G
Lubbock, TX 79423

Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the restaurant, retail, food-service, and hospitality industries. Includes time management, employee scheduling, and other labor management tools.

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