How Do I Delete Time Card Entries (By Employee)?

TimeForge is a complete labor management system, with both time card and work scheduling features.

Using TimeForge, staff members are able to take breaks, clock in and out, record tips, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, every once in a while someone forgets, and you’ll need to modify their time card.

Navigate to the Time and Attendance Screen

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Navigate to the Edit Attendance by Employee page inside of the Attendance tab.

Choose a Staff Member

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Choose a staff member from the employee drop-down to review, add, or edit their time card.

If TimeForge Departments are enabled, you will only see the staff members in your departments.

Edit Time Cards by Pay Period

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If you have set up payroll periods in TimeForge, you can edit staff member time cards by payroll period.

Edit Time Cards by Date

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Instead of using payroll periods, you can edit time cards by date range. Enter a date range into the calendar boxes to continue.

Edit Time Cards by Staff Member

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TimeForge will display all of the applicable time punches / time card entries during the time range or payroll period that you have selected.

Click on the Delete link next to the shift you would like to remove.

Confirmation Before Delete

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TimeForge will ask for confirmation before it deletes the time card entry

Posted in Attendance Tab / No Comments.

How Do I Edit Time Cards (By Employee)?

TimeForge is a complete labor management system, with both time card and work scheduling features.

Using TimeForge, staff members are able to take breaks, clock in and out, record tips, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you’ll need to modify their time card.

Navigate to the Time and Attendance Screen

navigate-to-the-time-and-attendance-screen.png

Navigate to the Edit Attendance by Employee page inside of the Attendance tab.

Choose a Staff Member

choose-a-staff-member.png

Choose a staff member from the employee drop-down to review, add, or edit their time card.

If TimeForge Departments are enabled, you will only see the staff members in your departments.

Edit Time Cards by Pay Period

edit-time-cards-by-pay-period.png

If you have set up payroll periods in TimeForge, you can edit staff member time cards by payroll period.

Edit Time Cards by Date

edit-time-cards-by-date.png

Instead of using payroll periods, you can edit time cards by date range. Enter a date range into the calendar boxes to continue.

Edit Time Cards by Staff Member

edit-time-cards-by-staff-member.png

TimeForge will display all of the applicable time punches / time card entries during the time range or payroll period that you have selected.

You can then edit the various fields, including the position, date, clock-in and clock-out times, the note, and make any tips or mileage adjustments.

Posted in Attendance Tab / No Comments.

How Do I Add Time Cards (By Employee)?

TimeForge is a complete labor management system, with both time card tracking and employee scheduling capabilities.

Using TimeForge, staff members are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you’ll need to modify or add to their time card.

Choose Edit Attendance by Employee

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Navigate to Edit Attendance by Employee, in the Attendance tab.

Select the Employee

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Before you can edit an employee’s time card, you must first choose the employee.

If you have enabled TimeForge Departments, you will only see the employees that are in your department.

Select a Payroll Period

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You can view time cards by payroll period by selecting a previous payroll period. Periods will include the current payroll period, as well as previous periods.

Enter a Date Range

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If you want to look at attendance (or time cards) for a specific date range, or if you are not using TimeForge Payroll Periods, you can instead choose to enter your own time range.

To do this, select a start and end date for a date range, and then click on Go.

Review the Staff Time Card

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TimeForge will display all of the time cards during the select time range (or payroll period).

Details displayed will include the position or job code worked, the date the shift started, clock in and out times, notes, tips, and mileage.

Add a New Time Card Entry

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To add a new entry, first choose a position.

Finish the Time Card Entry

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To finish the time card entry, enter the date, clock-in time, clock-out time, and notes as well as any tips, or mileage adjustments.

Posted in Attendance Tab / No Comments.

How Do I Delete A Time Card Entry?

TimeForge is a complete labor management system, with both scheduling and time card tracking capabilities.

Using TimeForge, staff members are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management.

Let’s review how to delete a time card entry (a single time punch).

Navigate to Time and Attendance

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Navigate to the Edit Attendance page inside of the Attendance Tab.

Choose the Correct Date

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You can enter a date using the calendar, or go forward or backwards in time using the Next and Previous buttons.

Review time card entries

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Review the time card entries that are shown in the shift list, and click on the Delete link for the one you would like to remove.

Confirm Deletion

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Confirm that you want to remove the shift before TimeForge will delete it.

Posted in Attendance Tab / No Comments.

How Do I Add Time Punches?

TimeForge is a complete labor management system, with both scheduling and attendance capabilities. Let’s talk about time cards inside of TimeForge.

Using TimeForge, staff members are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you’ll need to modify their time card.

Navigate to the Time and Attendance Page

navigate-to-the-time-and-attendance-page1.png

Choose Edit Attendance from the Attendance Tab.

Choose a Date

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From this screen, you can navigate to a specific date, moving forward or backward in time.

If you have enabled TimeForge Departments, you will only see staff members / employees who are part of your departments.

Pick an Employee

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Choose an appropriate staff member from the drop-down. If you have enabled TimeForge Departments, you will only see staff members who are in your departments.

Enter a Position

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Next, select the position or job that the staff member should be working during the shift.

Enter Start and End Times for the Shift

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Finally, enter an applicable start time, and end time for the shift.

Enter Notes, Tips, or Mileage

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TimeForge can also track notes for each shift, as well as tips or mileage driven.

Posted in Attendance Tab / No Comments.

TimeForge University: Employees 102

Managing staff members in TimeForge is easy! This video shows some of the more advanced features of TimeForge staff management. Review employee-centric scheduling and time cards, and learn how to export employees to a CSV format.

Get the Flash Player to see this movie.

Using TimeForge, schedules can be reassigned based on turnover, or staffing emergencies, and employees can work at more than one location.

Working with labor in TimeForge at more than one store (or location) is easy! Staff members in TimeForge can clock in, clock out, receive schedules, send messages, and request time off or time they would like work.

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TimeForge University: Employees 101

Managing employees in TimeForge is easy!  This video walks you through creating staff members, modifying employees, and removing employees from your account.

Get the Flash Player to see this movie.

The video addresses minimum and maximum weekly hours, daily shift requirements, setting up pay rates, and creating TimeForge accounts for your staff members.

Working with labor in TimeForge is easy!  Employees in TimeForge can clock in, clock out, receive schedules, send messages, and request time off.

Posted in Videos / No Comments.

How do I add, edit, or delete Positions?

Adding, editing, and removing positions (also known as job codes in some industries) from within TimeForge is simple. Positions need to be created in order to schedule staff members.

Positions are automatically synchronized from some Point of Sale systems that TimeForge integrates with.

Get to the Employees Tab

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First, navigate to the “Employees” tab.

Access the Position List Page

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Select the “Edit Positions” link.

Add a New Position, or Choose an Existing Position to Edit

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You can choose to create a new position, or edit an existing position. Also displayed are the base pay rates and pay scales for each position.

Please note: In a multi-location (multiple unit) business, Positions must be created at the Corporate Level. Each location will have it’s own version of the position, so that base pay rates and sections can be customized on a per-store basis.

Modify the Appropriate Fields

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Fill in the appropriate fields. Each position must have a unique description, ie, no two positions can have the same description.

Other fields include the base pay rate and pay scale, which can include hourly or salaried, bi-weekly pay periods, and even one-time payments such as a live band or other entertainment. Choose an appropriate overtime calculation if desired.

If you are exporting payroll to a payroll system, you may need to include a Payroll identifier for the payroll company. Include this here as well.

Position Sections and Stations

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Each position can have a number of sections or stations associated with it. This will allow you to schedule very specifically, if necessary.

A few examples of where this might be helpful:
- A Server position might have stations or sections for each grouping of tables, such as Section 1, Section 2, Section 3, etc..
- A LifeGuard position might have stations or sections for each lifeguard tower or chair, such as Dive Chair, Kiddie Pool, Lap Pool, etc…
- A Cook position might have stations or sections for each cooking position, such as Prep, Pizza, Grill, etc..

Multi-Level Pay Rates

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In some states and municipalities, staff members are paid different rates based on the time they arrive. TimeForge supports this by allowing you to enter different rates during different time periods throughout the day.

For example, if a Server shows up before your restaurant opens, the pay rate may be lower than when the restaurant is operating.

Deleting a Position

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To remove a position, simply click on the “Delete” link. TimeForge will prompt for verification before removing the position.

Please Note: TimeForge will not allow you to remove a position if an upcoming schedule or template uses the position, or if an employee is currently clocked in with the position.

Posted in Employees Tab / No Comments.

What is a Department?

TimeForge departments provide larger organizations with the ability to partition, or assign, groups of employees to individual managers.

Each department can have a number of positions (positions can even overlap departments, if necessary), employees, supervisors, and managers. Employees may belong to more than one department, if necessary.

Examples of departments include:
- A restaurant could have a front of house, back of house, and bar department.
- A grocery store might have many departments, including cashier, meat counter, bakery, and other departments.
- A cinema or movie complex might have departments for the ticket counter, concessions, and floor.

Departments are created at the Corporate Level – all locations (or stores) within a single corporation share departments.

Please note: Enabling departments within TimeForge will change the TimeForge interface to accommodate the many new department features. For example, schedule forecasts, sales, and positions are all linked to departments.

Enabling Departments inside of TimeForge

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Departments, while powerful, should only be enabled by organizations needing them.

Adding or Editing Departments

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Each Department can have one, or more, positions assigned to it. Assigning positions will ensure that staff members, supervisors, and managers are not distracted or confused by other departments that are using TimeForge.

Employees can be assigned to Departments

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Each staff member can be assigned to one or more departments. Employees cannot belong to a position unless the position is assigned to one of the employee’s departments.

Schedules can be created on a department basis

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Each schedule can be assigned to a department, providing very fast reporting and schedule building on a per-department basis.

Additionally, schedule templates and weekly templates are assigned to departments, providing one-click scheduling for each department.

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What is a Skill Level?

Skill levels in TimeForge allow managers and supervisors to rank staff members based on experience at each position. Skill levels can be used to differentiate experienced employees from inexperienced staffers or newly hired employees. The higher the skill level, the more experienced the staff member.

Employees who work more than one position or job can have multiple skill levels. For example, a staff member may be an excellent cashier (with a skill level of 5), but may be a manager in training (with a skill level of 2).

Employees can be ranked by skill levels for each position

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Skill levels can be used to rank employees for each position that the staff member can work.

Shifts can require skilled employees

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Each shift may require employees of different skills, which can be set at the template or schedule level.

For example, on Saturday and Sunday, a pool or aquatics center may need a very skilled head lifeguard (skill level 5), but on other days, perhaps a slightly less skilled life guard will suffice (a skill level 3 or 4).

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We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
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I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
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Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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About TimeForge

The best tools available for managing labor in the restaurant, retail, food-service, and hospitality industries. Includes time management, employee scheduling, and other labor management tools.

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