Human Resource Categories help you organize and streamline your labor management by uploading documents or recording certifications and other HR items into TimeForge. TimeForge HR documents are easy to upload, easy to print, and best of all – easy to access. You can make HR documents required for specific positions. For example, if every employee on staff needs an I-9, you can require that every position has an I-9. If Bartenders need alcohol serving certifications, you can make this document required only for bartenders. Below are instructions for making HR documents required.

Handling salaried staff members can be confusing because of the complexities of labor percentages and the variability of salaried wages when analyzed by hour. TimeForge can help you accurately track your labor percentages even if you have salaried employees by simply changing a couple of settings.

Though putting an employee on salary can have major benefits for both your business and for the employee, there are some analytical problems that are related to salaried employees. Labor percentages, which compare the budgeted (scheduled) cost of labor to the actual (clock ins/outs) cost of labor, can be complicated by salaried employees because the amount they get paid each pay period can fluctuate due to vacation time and other changes in work time. Salaried employees can also make daily labor reports complicated because their fluctuating hourly wage is so variable.

You need to decide whether you want to see salaried employees’ hours in your labor percentages. You can choose not to see them at all, or your can modify the way that you see them so they are closer to being accurate.

Consider whether your salaried employees clock in when they are at work.
- (1.) If they do clock in, you can set their pay rate as an hourly rate instead of as a salary. This way, fluctuating hourly wage would always be a set amount, so you wouldn’t need to worry about a surprise high cost in your labor percentages.
-If your salaried employees don’t clock in, you can (2.) set the hourly rate to $0, or (3.) change your option settings to automatically copy a salaried employee’s scheduled hours to his or her attendance.

Below are instructions for all of these options.

No. Each employee email address can only be assigned to one account, and each account can only be assigned to one email address.

Shift confirmations enable you to ensure that the employee who is scheduled for a particular shift has received notification and confirmed that they will work the scheduled shift. Confirmed shifts also let you better predict the cost of each shift. You may want to view shift confirmations to see which employees have confirmed their schedules shifts and which employees have not.

During Set Up, you will be asked to enter information about your employees. This information can provide names, positions, and pay rates to help TimeForge manage your employees. TimeForge also provides employee contact information to enable the software to contact them through email and phone messages. To avoid unnecessary time spent during set up, you can import this data from an existing Excel spreadsheet (or CSV) with your employees’ information on it.

Human resource information enables you to store and easily access all applicable paperwork regarding employees and their information. You can upload HR documents like I-9’s, W-4’s, training manuals, insurance verification, and other forms that are applicable to the labor management needs of your business.

You will want to add human resource information categories to organize these documents for easy input and retrieval of these forms. Categories you might use include I-9, W-4, Acceptance Letter, Job Application, Insurance Verification, Driver’s License, Customer Service Policies, alcohol serving certification, etc.

These categories are further filed under specific types that are provided by TimeForge. For example, an acceptance letter, job application, and I-9 might be filed under Onboarding Document, while a handbook on customer service policies might be filed under Ongoing Training.

Leave types help you track employee leave and eligibility. For example, an employee might be eligible for one paid week of vacation every year. You could label the leave type for this as “Vacation”. You can also modify leave options when you fill out the Leave Type Information, so TimeForge will automatically calculate accrued and used time off.

TimeForge enables you to set up multiple departments in the TimeForge system to represent the departments within your store. Often times, an employee will work at more than one department, or will transfer departments, requiring you to add them to a department, in order to schedule the staff members, or account for their payroll cost.

TimeForge Age Rules enable your business to adhere to company, state, or federal mandates regarding minors and seniors in the workforce. For example, if employees under age 16 are restricted from working more than 20 hours per week, TimeForge can help you set up and enforce this restriction on the Age Rules Page. Below are instructions for doing so.

You will want to rate your shifts so that your managers (and the TimeForge AutoScheduler) can see which shifts you prefer to work and which shifts you would prefer to not work. Shift ratings are a quick and easy way for your managers to get an idea of how good the schedule was so that they can make the best schedules possible in the future. The goal of every schedule is to make everyone happy – happy managers, happy employees, and happy customers. Be sure to rate all of your shifts so your managers know how you feel.