How do I require passwords in TimeClock Mode?

Using TimeForge Attendance, employees clock-in or clock-out for work very similar to what is done with a traditional time clock. However, with TimeForge Attendance, reports are automated, employees can see what’s going on, and payroll is one click away.

In addition to clocking in and out, TimeClock includes Time Clock Mode, a proprietary TimeForge Attendance feature.

With Time Clock Mode, employees can point and click on their name, allowing them to quickly clock in and out of the TimeForge system.

In TimeClock Mode, passwords can be required to ensure that staff members are not buddy punching – clocking each other in without actually being at work.

Navigate to the Attendance Options

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Choose the Attendance Options to configure the time and attendance options.

Configure Passwords for TimeClock Mode

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Make sure that employees are required to enter their passwords when in TimeClock Mode.

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How Do I Get the IP Address of the TF100 TimeClock?

You may need the TF100’s IP Address during set up. This lesson will describe how to set up network access for your TF100 TimeClock, an Internet-enabled biometric time clock.

Step 1: Press the Menu Button.

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If there is an Admin fingerprint registered, you might be required to use that to log into the menu screen.

If no admin users have been added, you won’t need to validate an Admin fingerprint.

Step 2: Go To Options

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Press the down arrow and highlight “Options”

Step 3: Press OK

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After going to the “Options” screen, press the “OK” button.

Step 3: Add an IP Address

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Press the down arrow and highlight “IP Addr” and then press OK.

Step 5: Enter the IP address

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You should be at the IP Address entry screen.

If there is no IP Address listed, you will need to input one yourself using the number pad. Please enter an IP address that is not currently used on your network.

If there is an IP address already listed, that the device found (for example, using DHCP), write it down for reference.

You will need to remember the IP address for entry into the time clock software.

Step 6: Set the Gateway Option

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Next, scroll down to the Gateway option and press OK

This should show you the gateway this device is trying to talk to. Make sure its the same gateway the back office servers are connected to.

When done, press OK. Your TimeClock is completely configured.

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Adding a User to the TF100 Time Clock

This lesson will demonstrate how to add a user (or admin user) to the TF100 biometric time clock for use with TimeForge.

Step 1: Press the Menu Button.

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If it asks for admin affirmation, have an admin put their fingerprint on the fingerprint scanner.

Step 2: Go to the User Management Screen

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Make sure the arrow is pointing to “User Manage” and Press OK.

Step 3: Choose User or Admin

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Choose how you would like to enroll. You may select either “Enroll User” or “Enroll Admin”. Both of these steps follow the same process, the only difference is the User’s access level.

Step 4: Enroll the fingerprint

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In the enroll menu, select “Enroll FP”. A screen will pop up asking you to select OK or press ESC.

Step 5: Enroll the fingerprint

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Press the OK button to enroll a new fingerprint for your user.

Step 6: Enter an enrollment number or PIN

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Enter a UserID / pin for the user, assign to the user you are registering and then press OK. No other user can have the same UserID / pin.

Remember the UserID (you’ll need it to link their TimeForge account).

Step 7a: Place the employee’s fingerprint on the scanner

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You must place your finger 3 times to verify.

Step 7b: Continue enrolling your fingerprints

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If an error occurs while reading the staff member’s fingerprint, it will prompt you to place your finger three times again.

Once it is complete you will see an option to Save the fingerprint. Hit OK.

Step 8: The next screen should ask if you want to Continue.

Press ESC on this screen.

Step 9: Enroll backup fingerprints

Step_9_Enroll_backup_fingerprints.png

Now we will enroll up to 3 additional ‘backup’ fingerprints for this user.

Press OK.

Step 10: Repeat Steps 7 – 9

Follow Step 7, 8, and 9 again with a different finger. You can do this up to 4 times, for 4 fingers.

When you are finished with all of the fingers, then press ESC 2 times at the Backup Enroll screen to go back to the Enroll User screen.

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Linking Employees to Fingerprints on the Standalone Time Clock

This lesson will demonstrate how to link your employees’ fingerprints to the TF100 biometric time clock.

Step 1: Start the Software

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Start the Standalone Time Clock Software.

Step 2: Choose Fingerprint Sync

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Select Fingerprint Sync from the File Menu. Another screen will pop-up.

Step 3: Choose an Employee

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Use the drop down box to select employees that have not been linked to a pin/User ID on the TF100 Time Clock.

Step 4: Enter a PIN

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Once an employee has been chosen, select the Pin/UserID on the TF100 Time Clock that corresponds to that employee.

(Note: Employees that are not linked in TimeForge will not be recognized for tracking time and attendance.)

Step 5: Link The Employee and PIN

Step_5_Link_The_Employee_and_PIN.png

Once the pin has been selected, click the Link button.

Step 6: Verify

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You can verify that the employee was linked properly by checking the drop down box under “Employees with linked pin”.

Step 7: Repeat for other Employees

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Repeat steps 3-6 for all employees that have fingerprints and IDs on the Time Clock. If you make a mistake and need to reset the Pin/UserID that an employee is linked to, simply select them from the “Employees With Linked Pin” drop down box and click Reset. They should appear back in the “Employees Without Linked Pin” list again.

When you are finished, just click the X at the top right of the screen to close out the Fingerprint Mapping tool.

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Adding TimeClock IPs to the Back Office Standalone

This lesson will demonstrate how to add TF100 time clocks to the TimeForge Standalone Timeclock software, allowing users to clock in and out using their fingerprints.

Step 1: Start the Software

Step_1_Start_the_Software1.png

Start the TimeForge Attendance Standalone Timeclock.

Step 2: Sync Time Cards

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Select Time Clock Sync Settings from the File Menu.

Step 3: Enter IP Addresses

Step_3_Enter_IP_Addresses.png

Enter each Time Clock IP in the TimeClock IP box and click the Add IP button. It will process the IP and check to see that it is in the network.

Once the IP address has been added successfully, the IP Address you just entered will disappear allowing you to enter another one.

Step 3a: Invalid IP

Step_3a_Invalid_IP.png

If you input a TimeClock that has an invalid IP, or is not configured to connect to the network properly, a message box will pop up.

Step 4: Set Sync Frequency

Step_4_Set_Sync_Frequency.png

If you’d like to update how often TimeForge pulls attendance data off of the TimeClock, you can change it from the Update Sync Frequency drop down box.

Simply select a time period and click Update. If you do not update the sync frequency, it will default to syncing every minute.

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Getting an IP for the TF100 TimeClock

This lesson will describe how to set up network access for your TF100 timeclock, an Internet-enabled biometric timeclock.

Step 1: Press the Menu Button.

Step_1_Press_the_Menu_Button..png

If there is an Admin fingerprint registered, you might be required to use that to log into the menu screen.

If no admin users have been added, you won’t need to validate an Admin fingerprint.

Step 2: Go To Options

Step_2_Go_To_Options.png

Press the down arrow and highlight “Options”

Step 3: Press OK

Step_3__Press_OK.png

After going to the “Options” screen, press the “OK” button.

Step 3: Add an IP Address

Step_3_Add_an_IP_Address.png

Press the down arrow and highlight “IP Addr” and then press OK.

Step 5: Enter the IP address

Step_5__Enter_the_IP_address.png

You should be at the IP Address entry screen.

If there is no IP Address listed, you will need to input one yourself using the number pad. Please enter an IP address that is not currently used on your network.

If there is an IP address already listed, that the device found (for example, using DHCP), write it down for reference.

You will need to remember the IP address for entry into the time clock software.

Step 6: Set the Gateway Option

Step_6_Set_the_Gateway_Option.png

Next, scroll down to the Gateway option and press OK.

This should show you the gateway this device is trying to talk to. Make sure its the same gateway the back office servers are connected to.

When done, press OK. Your timeclock is completely configured.

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How Do I Start Time Clock Mode?

Using TimeForge Attendance will make time and attendance management easy at your business. Employees can clock-in or clock-out, in a manner similar to a time clock. In addition to standard clocking in and out, TimeClock includes a Time Clock Mode, a proprietary TimeForge Attendance feature.

With Time Clock Mode, employees can point and click on their name, allowing them to quickly clock in and out of the TimeForge system.

Navigate to the Attendance Tab, and Choose the TimeClock Mode

navigate-to-the-attendance-tab-and-choose-the-timeclock-mode1.png

Click on TimeClock Mode to enter the time clock mode, allowing employees to clock in and out by choosing their name from a list of staff members.

Acknowledge the Warning

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Only a manager can request that a computer enter TimeClock Mode, and while in TimeClock Mode, that computer cannot access any other part of TimeForge.

Employees Clock In and Out by Choosing Their Name

employees-clock-in-and-out-by-choosing-their-name1.png

Staff members can clock in and out by simply clicking on their name in the list of employees. To reduce buddy punching and employee fraud, you can require that employees enter their password before they successfully clock in or out.

Additionally, in Time Clock Mode, TimeForge can also enforce the labor schedule – making sure that employees clock in and out at the correct time.

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How Do I Require Passwords in Time Clock Mode?

Using TimeForge Attendance will make time & attendance tracking easy for your business. Using TimeForge Attendance, employees clock-in or clock-out for work very similar to what is done with a traditional time clock. However, with TimeForge Attendance, reports are automated, employees can see what’s going on, and payroll is one click away.

In addition to clocking in and out, TimeClock includes Time Clock Mode, a proprietary TimeForge Attendance feature.

With Time Clock Mode, employees can point and click on their name, allowing them to quickly clock in and out of the TimeForge system.

In TimeClock Mode, passwords can be required to ensure that staff members are not buddy punching – clocking each other in without actually being at work.

Navigate to the Attendance Options

media-1258312201914.png

Choose the Attendance Options to configure the time and attendance options.

Configure Passwords for TimeClock Mode

media-1258320028021.png

Make sure that employees are required to enter their passwords when in TimeClock Mode.

Posted in Attendance Tab/ Time Clock Mode / No Comments.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
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I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
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