On the TimeForge Today page, you can see your labor dashboard – a screen that details the upcoming week, and many key items to keep track of. This includes shift swaps, open shifts, staff requests for time off, and messages as well as scheduled labor, and employees whom are currently on the clock.

After an employee requests time off (or time on), you will see several messages appear on your Today page, including the “Approve or Deny Pending Requests” link, and you will also see “Pending Requests” appear on the days that these requests actually occur.

To approve or deny these messages, click on the appropriate link.

On the “Process Requests” page, you will see color-coded requests, and you can choose to Approve or Deny each request.

You can also view the type of request, notes about the availability request that staff members entered, and can review other employees whom have requested the same time off. For example, if other employees have had the same time period approved previously, TimeForge will show these staff members, and their requests, to you. Choose “Approve” or “Deny” to manage the request.

Additionally, you can see that TimeForge has predicted your necessary staffing levels, and will let you know if you are facing a staffing shortage, before approving time off requests.

It is inevitable that employees will need time off, even though they are already scheduled.

In this case, TimeForge will provide you with several options.

Of course, you can Deny the request, which will notify the staff member that they cannot have the time off.

- You can Find a Replacement, which will approve the request, and take you to the schedule to find a new employee for the shift.

- You can Operate Short Staffed, which will remove the shift from the schedule.

- You can turn the shift into a Bid shift, allowing staff members to bid to work the shift.

- You can also mark the shift as an Open shift, leaving it open to be staffed by management at a later date.

Once you decide to approve or deny a request or change in availability, TimeForge will automatically send a message to the staff member, letting them know of your decision.

Changing the employee security level is simple. The Employee Type field is listed at the bottom of the Employee Information page.

TimeForge Supervisor capabilities can be configured on a per-site basis. Supervisors can be configured to have limited labor management capabilities, or can be configured with the same permission levels as a TimeForge Manager.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Requests tab.

Requests that are pending manager approval can be seen on your Request Calendar with a small cautionary icon next to them. These requests may also be edited, or deleted.

Once a request is approved or denied by management personnel, you will not be able to edit the request.

If you have made a mistake in the request, you can delete the request from this screen, prior to manager approval.

After a request or change to availability has been made, you can see the request and status on your Today page.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Requests tab.

The Request Calendar shows the current week, and any requests or availability that has been set for the current week. You can navigate around this page by clicking on the Previous Week or Next Week buttons. Alternatively, you can choose a date from the calendar, and jump directly to the work date.

To create a request or update your availability, click on the date links, or click and drag your mouse on the date and times you are interested in requesting off.

After clicking on a date on the Calendar, the above pop-up will be displayed.

Choose the appropriate request (Wants to work, Available to work, Does not want to work, or Unavailable to work), enter a reason for management to review, and if necessary, choose a Request Type (such as Sick or Vacation).

The Happens selection can be modified so that the request can happen:

- One time: The request occurs only once on the start date
- Daily: The request occurs every day between a start date and end date
- Every weekday (Mon – Fri): The request happens on Monday, Tuesday, Wednesday, Thursday, and Friday’s in between the start date and the end date
- Every weekend (Sat – Sun): The request happens on Saturday’s and Sunday’s in between the start date and the end date
- Every Mon, Wed, and Fri: The request occurs on Monday, Wednesday and Friday’s in between the start date and the end date
- Every Tue and Thurs: The request occurs on Tuesday and Thursday’s in between the start date and the end date
- Weekly: You can pick which days of the week the request occurs on
- Monthly: The request can occur either monthly or based on the day of the month.

At the bottom of the pop-up window, you can see a written version of what the request will look like on the calendar.

Click Next to continue.

Rather than click on an actual date (such as the previous example), TimeForge will allow you to make a request for specific parts of the day. You can enter your own time range (as depicted above), or you can choose from predefined Work Periods or Day Parts, if management has previously defined these time ranges.

Click Next to continue.

Managers can require that all requests and availability changes be made several days in advance, to ensure that their labor schedule is not disrupted carelessly. In this example above, requests must be made at least 3 days in advance, and TimeForge will not allow you to continue.

If you have an emergency request, please speak directly with your manager, or send them a message using TimeForge.

After a request or change to availability has been made, you can see the request and status on your Today page.

TimeForge can accommodate one-time requests or recurring availability, with its simple to use but highly customizable requests system.

1. Important Messages from the TimeForge team are displayed here. This will include information about planned downtimes, outages, relevant upgrades, and other information.

2. Warnings about your account may appear if there appear to be issues with your TimeForge account. Make sure that you have entered your email address, cell phone number, and a Secret Question to ensure that you receive the most from TimeForge.

3. The weather for today and tomorrow at your work location is displayed.

4. If you are allowed to clock in from the computer you are using to access TimeForge, an appropriate clock in message will be displayed here.

1. Information about your TimeForge account can be viewed with this set of control buttons. Upcoming schedules, available shift swaps, unread messages, and availability / requests can be viewed from these buttons.

2. Pending Employee Requests are schedule requests / changes to availability that have not yet been approved or denied by your management team. These are displayed for your reference.

3. Approved Employee Requests are schedule requests / changes to availability that have been approved by your management team. These are displayed for your reference.

4. Denied Employee Requests are schedule requests / changes to availability that have been rejected by your management team. These are displayed for your reference.