How Do I Start Time Clock Mode?

Using TimeForge Attendance will make time and attendance management easy at your business. Employees can clock-in or clock-out, in a manner similar to a time clock. In addition to standard clocking in and out, TimeClock includes a Time Clock Mode, a proprietary TimeForge Attendance feature.

With Time Clock Mode, employees can point and click on their name, allowing them to quickly clock in and out of the TimeForge system.

Navigate to the Attendance Tab, and Choose the TimeClock Mode

navigate-to-the-attendance-tab-and-choose-the-timeclock-mode1.png

Click on TimeClock Mode to enter the time clock mode, allowing employees to clock in and out by choosing their name from a list of staff members.

Acknowledge the Warning

acknowledge-the-warning1.png

Only a manager can request that a computer enter TimeClock Mode, and while in TimeClock Mode, that computer cannot access any other part of TimeForge.

Employees Clock In and Out by Choosing Their Name

employees-clock-in-and-out-by-choosing-their-name1.png

Staff members can clock in and out by simply clicking on their name in the list of employees. To reduce buddy punching and employee fraud, you can require that employees enter their password before they successfully clock in or out.

Additionally, in Time Clock Mode, TimeForge can also enforce the labor schedule – making sure that employees clock in and out at the correct time.

Posted in Attendance Tab/ Time Clock Mode / No Comments.

How Do I Register an Employee to Use the Fingerprint Scanner?

TimeForge Attendance allows employees to clock in and out using a fingerprint scanner, which is faster and more secure than a username and password combination.

Before an employee can log in to TimeForge using their fingerprint, a manager must first register their fingerprints inside of TimeForge.

Register Employee Fingerprints

register-employee-fingerprints2.png

Navigate to the Employee List (in the Employees tab), and choose an employee to edit.

Scroll down toward the bottom of the staff member’s account, and you will see a “Register fingerprint data” button. Click on this button to begin registering this employee’s fingerprint.

Place the Employee’s Finger on the Scanner

place-the-employee-s-finger-on-the-scanner2.png

Have the staff member place their finger (usually the middle finger, or ring finger is best) properly on the fingerprint scanner.

The light will flash momentarily, to show a successful fingerprint scan.

Rescan the Staff Finger if Necessary

rescan-the-staff-finger-if-necessary2.png

In the case of a poor scan, you may be prompted to have the employee scan their finger again.

Successful Fingerprint Scan

successful-fingerprint-scan2.png

Once a successful fingerprint scan is complete, the employee’s page will refresh, and you will see a screen similar to the above, indicating success for the fingerprint scan.

Posted in Attendance Tab / No Comments.

How Do I Require Passwords in Time Clock Mode?

Using TimeForge Attendance will make time & attendance tracking easy for your business. Using TimeForge Attendance, employees clock-in or clock-out for work very similar to what is done with a traditional time clock. However, with TimeForge Attendance, reports are automated, employees can see what’s going on, and payroll is one click away.

In addition to clocking in and out, TimeClock includes Time Clock Mode, a proprietary TimeForge Attendance feature.

With Time Clock Mode, employees can point and click on their name, allowing them to quickly clock in and out of the TimeForge system.

In TimeClock Mode, passwords can be required to ensure that staff members are not buddy punching – clocking each other in without actually being at work.

Navigate to the Attendance Options

media-1258312201914.png

Choose the Attendance Options to configure the time and attendance options.

Configure Passwords for TimeClock Mode

media-1258320028021.png

Make sure that employees are required to enter their passwords when in TimeClock Mode.

Posted in Attendance Tab/ Time Clock Mode / No Comments.

How Do I Change the Fingerprint Scan for an Employee?

TimeForge Attendance allows employees to log into TimeForge using a biometric fingerprint scanner. These scanners are both faster and more secure than the standard username and password combination, and using the fingerprint scanner can eliminate buddy punching entirely.

Occasionally, an employee will need to change the fingerprint data that is on record – perhaps due to an accident, skin irritation, or some other reason. Follow these steps to easily change the employee’s fingerprint scan.

Register Employee Fingerprints

register-employee-fingerprints1.png

Navigate to the Employee List (in the Employees tab), and choose an employee to edit.

Scroll down toward the bottom of the staff member’s account, and you will see a “Register fingerprint data” button. Click on this button to begin registering this employee’s fingerprint.

Place the Employee’s Finger on the Scanner

place-the-employee-s-finger-on-the-scanner1.png

Have the staff member place their finger (usually the middle finger, or ring finger is best) properly on the fingerprint scanner.

The light will flash momentarily, to show a successful fingerprint scan.

Rescan the Staff Finger if Necessary

rescan-the-staff-finger-if-necessary1.png

In the case of a poor scan, you may be prompted to have the employee scan their finger again.

Successful Fingerprint Scan

successful-fingerprint-scan1.png

Once a successful fingerprint scan is complete, the employee’s page will refresh, and you will see a screen similar to the above, indicating success for the fingerprint scan.

Posted in Attendance Tab / No Comments.

How Do I Use the TimeForge Fingerprint Scanner?

Using TimeForge Attendance, employees can clock in and out of the software using their username (most commonly an email address) and password.

TimeForge also offers fingerprint scanning as a more secure and faster method for employees to clock in and out.

TimeForge has partnered with M2SYS to provide fingerprint scanning – delivering fast employee identification and eliminating buddy punching while reducing payroll costs.

Setting up the TimeForge Fingerprint Scanner is simple, easy, and pain-free!

Enable the Fingerprint Scanner in the Location Settings

enable-the-fingerprint-scanner-in-the-location-settings.png

Before you can use your fingerprint scanner, you must first tell TimeForge that you will be using the M2SYS fingerprint scanner.

Sign into TimeForge, and go to the Location Settings (under the Setup tab). Change the above setting from “No” to “Yes“.

TimeForge will now show you additional options inside of each employee’s account.

Register Employee Fingerprints

register-employee-fingerprints.png

Navigate to the Employee List (in the Employees tab), and choose an employee to edit.

Scroll down toward the bottom of the staff member’s account, and you will see a “Register fingerprint data” button. Click on this button to begin registering this employee’s fingerprint.

Place the Employee’s Finger on the Scanner

place-the-employee-s-finger-on-the-scanner.png

Have the staff member place their finger (usually the middle finger, or ring finger is best) properly on the fingerprint scanner.

The light will flash momentarily, to show a successful fingerprint scan.

Rescan the Staff Finger if Necessary

rescan-the-staff-finger-if-necessary.png

In the case of a poor scan, you may be prompted to have the employee scan their finger again.

Successful Fingerprint Scan

successful-fingerprint-scan.png

Once a successful fingerprint scan is complete, the employee’s page will refresh, and you will see a screen similar to the above, indicating success for the fingerprint scan.

Require that Staff Members Use the Fingerprint Scanner

require-that-staff-members-use-the-fingerprint-scanner.png

After all employees have had their fingerprints entered into the TimeForge system, you can require that clocking in at your location must take place from a specific IP address (your location’s address), and that staff members must use the Fingerprint scanner when clocking in or out.

Posted in Attendance Tab / No Comments.

How Do I Use TimeForge Attendance with Dinerware POS?

TimeForge integrates and is able to communicate with several Point of Sale systems to reduce the amount of data entry that you need to perform while managing your labor. One POS system that TimeForge integrates with is Dinerware. Dinerware is a focused and easy-to-use Point of Sale system, with dealers all over the world.

To integrate TimeForge with Dinerware POS, you first need to install the TimeForge Dinerware Bridge software on the Brain computer system.

The TimeForge Dinerware Bridge software will read and write to your Dinerware system as necessary, and can enforce your TimeForge schedules – preventing employees from riding the clock.

In some cases, you may want to use TimeForge Attendance exclusively as a way to track time and attendance at your business. To do this, you can turn off the synchronization of time punch entries from the POS system, and can use the full power of the TimeForge Attendance system, including our fingerprint scanner (to stop buddy punching), and our comprehensive meal and staff break system.

Make Sure that the Connector and Translator are Both Running

make-sure-that-the-connector-and-translator-are-both-running1.png

Check the Windows task bar, which is the bar that normally runs along the bottom of the computer and contains the Start menu (on the left) and clock (on the right).

You should see icons similar to those shown above. Both of these icons should be displayed, and if they are, then the TimeForge Dinerware Bridge is working properly.

Disable the Dinerware Time Punch Synchronization

disable-the-dinerware-time-punch-synchronization.png

1. In the TimeForge Translator, make sure that the “Allow clock in and clock out, regardless of schedule settings” is selected. This will allow your users to clock in and out of Dinerware as necessary – which is important for choosing cash drawers and meal coursing, as well as check printing.

2. In the TimeForge Translator, make sure that the “Use Dinerware Time Punches for TimeForge Attendance” is NOT selected. This option turns off the synchronization of the Dinerware time punches, and instead allows you to use TimeForge Attendance for tracking time.

Synchronize the TimeForge Connector

synchronize-the-timeforge-connector.png

To be able to use the software immediately, you will need to force the software to synchronize itself.

You can do this by right-clicking on the Connector, and choosing “Synchronize Now“

Require Employees to Clock In and Clock Out at Work

require-employees-to-clock-in-and-clock-out-at-work.png

TimeForge Attendance is very flexible, and could allow your employees to clock in from their cell phones, facebook, or any Internet-enabled computer. However, most businesses will prefer to have staff clock in from restricted computers – such as those provided at their work location.

1. Lock down attendance tracking by limiting clock-in’s and clock-out’s to specific IP’s. To do so, simply click on the button displayed above.

Allow Employees to Clock In and Clock Out

allow-employees-to-clock-in-and-clock-out.png

Employees can now log into TimeForge using their username (usually their email address) and password. Alternatively, if the location is using a compatible fingerprint scanner, staff members can use their fingerprints to log in to TimeForge.

After logging in, they will see a clock in / clock out box on the right-hand side of their screen.

Clocking in and out is now point and click easy!

Posted in Dinerware POS / No Comments.

How Do I Stop Employees from Riding the Clock?

TimeForge is an extensive and powerful time tracking, employee scheduling, and labor management package, and you can begin to see some of TimeForge’s power by clicking on the Attendance tab. Many, but not all, of the time and attendance capabilities occur within the Attendance tab.

With TimeForge, you can add or edit attendance by date or employee, approve payroll for pay periods, export time punches to a third-party payroll company, and run numerous reports to review employee attendance.

TimeForge has a number of additional time card capabilities, including the ability to enforce the schedule and stop employees from riding the clock.

Navigate to the Attendance Tab

navigate-to-the-attendance-tab2.png

Navigate to the Attendance Options page in the Attendance tab.

media-1258316543023.png

TimeForge includes a number of settings on the Attendance Options page. Four of these options include the ability to restrict employee clock-in’s and clock-out’s based on the schedule.

By default, staff members can clock-in and out at any time. However, by setting the above options [1 - 4], you can make sure that staff members clock in or clock out within a certain grace period. An attempt to clock in or out, outside of the grace periods, will require a manager to allow the employee to clock in or clock out.

1. To enforce clock-in times, make sure to change this value to “No”, from the default of “Yes”.

2. Set a grace period for early clock-in’s, based on the schedule. For example, setting this to 10 will allow a 10 minute early grace period. If a staff member is scheduled to begin work at 10:00am, a 10 minute grace period will allow the employee to clock in at 9:50am.

3. To enforce clock-out times, make sure to change this value to “No”, from the default of “Yes”.

4. Set a grace period for late clock-out’s, based on the schedule. For example, setting this to 20 will allow a 20 minute late grace period. If a staff member is scheduled to end work at 3:00pm, a 10 minute grace period will allow the employee to clock in at 9:50am.

Employee Clock In and Clock Out is Enforced

employee-clock-in-and-clock-out-is-enforced.png

With schedule enforcement enabled, and grace periods set up, employees who are too early to clock in, or too late to clock out, are presented with the above screen.

A manager will need to enter their username and password, or use their fingerprint, if you are using the TimeForge Fingerprint scanner.

Posted in Attendance Tab / No Comments.

How Do I Run Attendance Reports?

TimeForge is an extensive and powerful time and attendance management package, and you can begin to see some of the power by clicking on the Attendance tab. Many, but not all, of the time and attendance capabilities occur within the Attendance tab.

With TimeForge, you can add or edit attendance by date or employee, approve payroll for pay periods, export time punches to a third-party payroll company, and run numerous reports to review employee attendance.

Additionally, TimeForge has many labor management reports which display time cards, approved payroll, and many other labor metrics which are import to successfully manage a work force.

Navigate to the Attendance Tab

navigate-to-the-attendance-tab1.png

Navigate to the Attendance Reports page on the Attendance tab.

Choose a Report

choose-a-report.png

TimeForge contains dozens of time card and attendance reports, including PTO, sick, and vacation reports, reports detailing employee time sheets, payroll summary reports, and actual vs. scheduled time reports.

Posted in Attendance Tab / No Comments.

How Do I Export Payroll?

TimeForge is an extensive and powerful time and attendance management package, and you can begin to see some of TimeForge’s power by clicking on the Attendance tab. Many, but not all, of the time and attendance capabilities occur within the Attendance tab.

With TimeForge, you can add or edit attendance by date or employee, approve payroll for pay periods, export time punches to a third-party payroll company, and run numerous reports to review employee attendance.

There are several ways to manage payroll inside of TimeForge, and many users simply run one of the many payroll reports at the end of their pay period. This works well for many TimeForge customers.

You can also manage the Approval process by approving time cards for a pay period, reviewing any sick, vacation, or PTO time, and then exporting payroll to one of our supported payroll providers. To use this feature, you must first have set up payroll periods for your location.

TimeForge payroll can be exported to many payroll providers, including QuickBooks, ADP, Paychex, SurePayroll, Heartland Payment Systems, CompuPay, and others.

Navigate to the Attendance Tab

media-1258312201914.png

Navigate to the Approve / Export Payroll page in the Attendance tab.

Choose a Payroll Period

media-1258824930764.png

Choose a payroll period to export. This will normally be the most recent payroll period that has ended.

Please note: To use TimeForge payroll approval, you must configure the payroll period for your location.

Review and Approve Attendance

media-1258315464981.png

If you have not yet processed the selected pay period, TimeForge will display a list of time card entries for the pay period.

You can review staff member time cards by date, time, employee, position, or cost.

Additionally, TimeForge will display outliers, or “Most Different” time entries, so that you can quickly and easily identify time punches that may be erroneous or problematic.

Focusing on time entries labeled “Very Different” will allow you to find missed punches, late and early clock ins, employees who forgot to clock out, and other strange data before you have approved the payroll. After the payroll is approved, you will not be able to edit the time punches inside of TimeForge. Instead, you’ll need to make the changes in your payroll program.

Note: You will not be able to approve payroll if employees are currently clocked in for the time period.

When you are ready to Approve payroll, click on the “Approve Attendance Export” at the bottom of the screen.

Choose Your Payroll Provider

media-1258825307045.png

Choose your payroll provider from the drop-down list of providers. Each provider has a different file format – choosing the correct provider is crucial.

Payroll Export Results

media-1258825327214.png

TimeForge will process the attendance entries for the payroll period you selected, and will return a payroll file to you – which will allow you to send the file to your payroll provider.

To ensure successful import into your payroll provider, you will be prompted to correct any problems with the export before a payroll period will be exported.

Posted in Attendance Tab / No Comments.

How Do I Approve Payroll?

TimeForge is an extensive and powerful time and attendance management package, and you can begin to see some of TimeForge’s power by clicking on the Attendance tab. Many, but not all, of the time and attendance capabilities occur within the Attendance tab.

With TimeForge, you can add or edit attendance by date or employee, approve payroll for pay periods, export time punches to a third-party payroll company, and run numerous reports to review employee attendance.

There are several ways to manage payroll inside of TimeForge, and many users simply run one of the many payroll reports at the end of their pay period. This works well for many TimeForge customers.

You can also manage the Approval process by approving time cards for a pay period, reviewing any sick, vacation, or PTO time, and then exporting payroll to one of our supported payroll providers. To use this feature, you must first have set up payroll periods for your location.

Navigate to the Attendance Tab

navigate-to-the-attendance-tab.png

Navigate to the Approve / Export Payroll page in the Attendance tab.

Choose a Payroll Period

choose-a-payroll-period.png

Choose a payroll period to export. This will normally be the most recent payroll period that has ended.

Please note: To use TimeForge payroll approval, you must configure the payroll period for your location.

Review and Approve Attendance

review-and-approve-attendance.png

If you have not yet processed the selected pay period, TimeForge will display a list of time card entries for the pay period.

You can review staff member time cards by date, time, employee, position, or cost.

Additionally, TimeForge will display outliers, or “Most Different” time entries, so that you can quickly and easily identify time punches that may be erroneous or problematic.

Focusing on time entries labeled “Very Different” will allow you to find missed punches, late and early clock ins, employees who forgot to clock out, and other strange data before you have approved the payroll. After the payroll is approved, you will not be able to edit the time punches inside of TimeForge. Instead, you’ll need to make the changes in your payroll program.

Note: You will not be able to approve payroll if employees are currently clocked in for the time period.

When you are ready to Approve payroll, click on the “Approve Attendance Export” at the bottom of the screen.

Posted in Attendance Tab / No Comments.

« Previous Page — Next Page »

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

3417 73rd Street
Suite G
Lubbock, TX 79423

Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the restaurant, retail, food-service, and hospitality industries. Includes time management, employee scheduling, and other labor management tools.

© 2010 Labor Management – TimeForge Manual | All Rights Reserved