How do I use Employee Schedule Snapshots?
TimeForge schedules are saved automatically when any field is modified – but sometimes it is useful to save the current schedule before making any modifications – so that you may come back to the previous employee schedule if necessary.
Schedule Snapshots allow you to archive / save the current version of the schedule, along with some quick stats about the number of shifts, and the cost of the schedule. At any point in time you can easily restore a previously saved Schedule Snapshot. Simply choose which snapshot you’d like to restore, and your employee work schedule will immediately roll back to the previously saved Schedule Snapshot.
Employee Schedule Snapshots are available on the Schedule Detail page, and are very useful for:
* Integrating newly hired staff members (Identifying which shifts can be moved around to accommodate the new employees)
* Rolling back to a previous version of the current work schedule
* Identifying shifts that can be removed or modified to reduce labor costs
* Viewing the effects of a drastic schedule change or shift swap prior to actually “doing it”
* And other “What If?” scenarios with the employee work schedule and staff members
Create a Schedule Snapshot
To view Schedule Snapshots, or create a new one, click on the “View Schedule Snapshots” button at the bottom of the Schedule Detail page.
Click on “Create a Snapshot” to create a schedule snapshot. Schedule snapshots can only be used with schedules that are not yet posted.
Review Work Schedule Snapshots
Previous Schedule Snapshots are visible in the “View Schedule Snapshots” pop up window.
Listed with each snapshot is the date and time the snapshot was created, the number of shifts in the schedule, the total number of labor hours scheduled, and the estimated labor cost (schedule cost) for the snapshot.
To restore a schedule snapshot, simply click on the radio button next to the desired snapshot, and then click on “Restore a Snapshot“. After a few seconds, your schedule will be restored to the selected snapshot.
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