How do I add, edit, or delete Positions?
Adding, editing, and removing positions (also known as job codes in some industries) from within TimeForge is simple. Positions need to be created in order to schedule staff members.
Positions are automatically synchronized from some Point of Sale systems that TimeForge integrates with.
Get to the Employees Tab
First, navigate to the “Employees” tab.
Access the Position List Page
Select the “Edit Positions” link.
Add a New Position, or Choose an Existing Position to Edit
You can choose to create a new position, or edit an existing position. Also displayed are the base pay rates and pay scales for each position.
Please note: In a multi-location (multiple unit) business, Positions must be created at the Corporate Level. Each location will have it’s own version of the position, so that base pay rates and sections can be customized on a per-store basis.
Modify the Appropriate Fields
Fill in the appropriate fields. Each position must have a unique description, ie, no two positions can have the same description.
Other fields include the base pay rate and pay scale, which can include hourly or salaried, bi-weekly pay periods, and even one-time payments such as a live band or other entertainment. Choose an appropriate overtime calculation if desired.
If you are exporting payroll to a payroll system, you may need to include a Payroll identifier for the payroll company. Include this here as well.
Position Sections and Stations
Each position can have a number of sections or stations associated with it. This will allow you to schedule very specifically, if necessary.
A few examples of where this might be helpful:
- A Server position might have stations or sections for each grouping of tables, such as Section 1, Section 2, Section 3, etc..
- A LifeGuard position might have stations or sections for each lifeguard tower or chair, such as Dive Chair, Kiddie Pool, Lap Pool, etc…
- A Cook position might have stations or sections for each cooking position, such as Prep, Pizza, Grill, etc..
Multi-Level Pay Rates
In some states and municipalities, staff members are paid different rates based on the time they arrive. TimeForge supports this by allowing you to enter different rates during different time periods throughout the day.
For example, if a Server shows up before your restaurant opens, the pay rate may be lower than when the restaurant is operating.
Deleting a Position
To remove a position, simply click on the “Delete” link. TimeForge will prompt for verification before removing the position.
Please Note: TimeForge will not allow you to remove a position if an upcoming schedule or template uses the position, or if an employee is currently clocked in with the position.
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