Use Shift Swap to pick up a shift

You can Pick Up shifts that have been assigned to other employees. This is done on the Available Shift Swaps page in TimeForge.

You are not responsible for any picked up shift until the shift is approved by your management team, and your manager or TimeForge notifies you of the successful shift swap.  You will see approved shift swaps on your Upcoming Schedules page.

Open the Schedules tab and select Available Shift Swaps from the menu

Open the Schedules tab in the left side navigation menu, then select Available Shift Swaps from the list.

Find a shift to pick up

TimeForge provides two ways to look for shifts to pick up, if you would like to work extra hours:

  1. Find Shifts. You can search for shifts on a certain date between the times that you specify. If a shift is found, you may request to pick it up. This option may be useful if there are a lot of available shifts to choose from and you need to narrow down the list.
  2. Pick Up an Available Shift. Qualifying shifts that have already been given up by other staff members are listed beneath the Find Shifts section. These shifts display the date, length of the shift, position, and the employee that is currently assigned to work the shift. If the shift swap is approved, you will be replacing the Assigned Employee.

Pick Up a Found Shift

After searching for shifts using the Shift Swaps page, any found shifts are displayed directly beneath the Find Shifts screen.  This shift is currently assigned to another staff member, as shown.

When you click on Request to Pick Up this shift, TimeForge will attempt to reassign the shift to you. This may require manager approval, depending on your location’s settings in TimeForge.

Once the shift swap is approved, TimeForge will assign the shift to your account and will notify you that the shift is now your responsibility.

Pick Up an Available Shift

Alternatively, instead of searching for a shift to pick up, you can simply click the Pick Up link next to an available shift.

Again, if approval is required, TimeForge will notify your manager of your request.  If the shift swap is approved, you will be notified, and TimeForge will assign the shift to your account.

If a shift swap is denied, you will not be notified — this reduces the amount of email that you might get from TimeForge.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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