Use Shift Swap to pick up a shift

You can Pick Up shifts that have been assigned to other employees, or you can contact other employees who are working shifts that you would like to pick up.  Both of these shift pick up steps can be done on the Shift Swaps page.

Please note: You are not responsible for any picked up shift until the shift is approved by your management team, and your manager or TimeForge notifies you of the successful shift swap.  You will see approved shift swaps on your Upcoming Schedules page.

Get to the Shift Swap Page on the Schedules Tab

Get to the Shift Swap Page on the Schedules Tab

First, navigate to the “Schedules” tab, and then the “Shift Swaps” sub-tab.

From the “Today” Tab, you can click on the Schedules tab, or click on the Shift Swaps Available button.

Review Available Shifts, or Find A Shift

Review Available Shifts, or Find A Shift

TimeForge provides two ways to look for shifts to pick up, if you would like to work extra hours.

1.  Find Shifts.  You can search for shifts on a certain date, which start at a time that you specify.  The shifts that TimeForge locates may not be given up yet by the staff member that they are assigned to.  For example, you can search for a shift that starts on Thursday, March 19, 2009 and starts after 9:00pm.

2.  Pick Up an Available Shift.  Qualifying shifts that have already been given up by other staff members are listed beneath the Find Shifts section.  These shifts display the date, length of the shift, position, and the employee that is currently assigned to work the shift.  If the shift swap is approved, you will be replacing the Assigned Employee.

Pick Up a Found Shift

Pick Up a Found Shift

After searching for shifts using the Shift Swaps page, any found shifts are displayed directly beneath the Find Shifts screen, and are easily identified by the Request to Pick Up this shift link.  This shift is currently assigned to another staff member, and that coworker has not yet Given Up the shift.

TimeForge will send a message to the employee (in this case “C Bartender“) on your behalf after you click on Request to Pick up this shift

If the employee agrees to allow you to pick up the shift, a manager must approve the shift swap.  Once the shift swap is approved, TimeForge assigns the shift to your account, and will notify you that the shift is now your responsibility.

Pick Up an Available Shift

Pick Up an Available Shift

Alternatively, instead of searching for a shift to pick up, you can simply click on the Pick Up link next to an already available shift.

After clicking on the Pick Up link, TimeForge will request that a manager approve the shift swap.  If the shift swap is approved, you will be notified, and TimeForge will assign the shift to your account (visible on the Upcoming Schedules page).

If the shift swap is denied, you will not be notified (this reduces the amount of email that you might get from TimeForge).

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

7412 University
Suite 9
Lubbock, TX 79424

Phone: 1 866 684 7191
Fax: 1 866 684 7191


About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

© 2010 Labor Management – TimeForge Manual | All Rights Reserved