The Settings Page

TimeForge is the most powerful labor management software available. With the ability to create and enforce employee schedules, track and forecast sales and labor costs, and easily keep up with employee attendance, there is a lot going on.

That’s why TimeForge gives you the power to personalize most of the settings so that you get the best results from the system. Many of these settings options can be found on the “Settings” page.

Go to the “Settings” page.

Go to the "Settings" page.
  • Log in
  • Hover over the “Set Up” tab
  • Click on “Settings”

The settings page.

The settings page.

These settings will be specific for each location in TimeForge. You can input the address, phone number, a title for the location, and the Hours of Operation for each location.

Settings options part 1.

Settings options part 1.

1. You can assign a skill level to each of your employees.

2. If you set this to “Yes,” you’ll have the ability to create you’re own skill level scale instead of using the default 1-5 that TimeForge assigns.

3. Select “Yes” if you want your employee availability requests to be approved by management. Otherwise, any requests will automatically be approved.

4. If you select “Yes,” an employee will automatically be approved to work if they select “wants/available to work” on a particular day.

5. For employees, if this option is set to “Yes,” your employees will only be able to select “available” or “unavailable” as options for requests.

6. Select the number of days in advance that you want employees to give requests off. If no number is entered, an employee can give a request for time off at any time.

7. The opposite of #6. Select the maximum number of days that an employee can give a request in advance. So, if you don’t want requests more than a month in advance, you could put “30″ in that box.

8. Select “Yes” if you want employee shift swapping to be approved by management.

9. Select the number of days in advance that you want employees to give up shifts.  

10. If “Yes,” an employee’s skill level will be a consideration when swapping shifts.

11. You can change what happens to a terminated employee’s upcoming shifts. You can either have them automatically changed to “Open Shift,” Autoschedule,” “Bid Shift,” “Delete,” or “Do not change.”

12. If “Yes,” managers will have to approve any warnings that TimeForge sends prior to posting an employee schedule.  

Settings options part 2

Settings options part 2

1. This option is often useful in restaurants. For instance, if you need a server to be there at 5, but you want that person to stay until it’s no longer busy, you can select “No” here.

2. Decide what word shows up on an employee schedule instead of an actual end time. You can choose from “Cut,” “Volume,” or “Off.”

3. If set to “Yes,” you will be able to change an employee’s rate of pay even if they’re clocked in.

4. We recommend using the default settings (setting this option to yes) with the Autoscheduler. However, you are able to personalize these settings in a way that works best for you.

Settings options part 3.

Settings options part 3.

1. These options allow you to change the priority of how the Autoscheduler works. You can use an number to show the relationship between these options. The higher the number, the more important TimeForge will view it.

2. If set to “Yes,” this option will automatically remove any shifts that go over the maximum hours that you specify.

Settings options part 4.

Settings options part 4.

1. These are the rest of your options to customize your supervisors. From here, you can choose what information in TimeForge a Supervisor has access to.

2. This is for the weather information that appears on the Today page.

Settings options part 5.

Settings options part 5.

1. If you have any custom rules for OT, you can select one of them here to be your default overtime rule.

2. This number dictates how many hours is in a given work week. So, if an employee goes over this number, they are considered to be in OT.

3. This option will give you alerts inside TimeForge if TimeForge requires your attendtion with either templates, employee availability, and open shifts.

4. If this option is set to “Yes,” whoever selects a bid shift first will automatically be assigned to that shift.

5. If you have minimum shift durations, and shifts appear that are shorter than this duration, TimeForge can merge these shifts.

Settings options part 6.

Settings options part 6.

1. You can change the title of your “events” to be something that makes sense for your business.

2. If you enter a number here, that will be the percentage of your schedule forecast. Then, if you make a schedule that is off the percentage number, the graph in the daily view will change to red.

3. These are the options if you are integrating TimeFoge with another system, like a POS. Don’t forget, if you need help with these settings you can always contact us to make sure your integration is set up properly.

4. Here, you can select that reports that your supervisors will be allowed to access. The left side shows you all of your available reports, and the right side shows you what reports your supervisors can access.

Don’t forget to Save!

Don't forget to Save!

You’ll want to save any changes you made so they can take affect. Simply scroll down to the bottom of the page and click “Save.”

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

7412 University
Suite 9
Lubbock, TX 79424

Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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