Adding and Editing Departments

TimeForge enables you to set up multiple departments in the TimeForge system to represent the departments in your store. When editing a department, you can select which Payroll ID information for that department, position(s) will be associated with that department, open/close times for that department (if different from the store times), and configuration settings. Configuration settings include options like time punch settings (if different from the store settings). An example of a department for a sporting goods retailer might be “Outerwear”, “Camping supplies”, and “Cash registers”; or “Customer service”, “Stocking and Merchandising”, and “Marketing”.

Here’s how you can add and edit departments to match the needs of your business.

Go to the “Departments” page.

  • Log in
  • Hover over the “Set Up” tab
  • Click “Departments”.

Adding a department.

Click on “Add A New Department”.

Note: If you have multiple locations, you’ll need to add a New Department at the “Corporate” level.

Editing departments.

Click “Edit” next to the department you’d like to edit.

Edit department information.

Choose a name, payroll ID, and whether you want to schedule and track attendance for this department.

Once finished, click the “Positions” tab to continue the department set up.

Choose which positions are in this department.

Check the box next to each position you would like to appear in this department.

Note: Employees must be assigned to a position that is in a department in order to be scheduled for that department.

Once finished, click the “Configuration” tab to continue the department set up.

Configure the department settings.

Here is where you can designate the “Open and Close Times” of the department. These times will take priority over the “Location” open and close times, but it will not overwrite them. They are only related to the department you are currently setting up.

Finish configuring the department.

Many of these options are similar to those found in the location settings, but are specific to the department you are currently configuring. Similar to “Open and Close Times” in the department, these settings will take priority over the location settings. However, they will not overwrite them.

Click “Save” at the bottom of the screen once you’ve finished adding and editing your departments.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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