Using Employee Schedule Snapshots

TimeForge schedules are saved automatically when any field is modified – but sometimes it is useful to save the current schedule before making any modifications – so that you may come back to the previous employee schedule if necessary.

Schedule Snapshots allow you to archive / save the current version of the schedule, along with some quick stats about the number of shifts, and the cost of the schedule. At any point in time, you can easily restore a previously saved schedule snapshot. Simply choose which snapshot you’d like to restore, and your employee work schedule will immediately roll back to the previously saved schedule snapshot.

Employee schedule snapshots are available on the Weekly View of the schedule, and are very useful for:

  •    Integrating newly hired staff members (Identifying which shifts can be moved around to accommodate the new employees)
  •    Rolling back to a previous version of the current work schedule
  •    Identifying shifts that can be removed or modified to reduce labor costs
  •    Viewing the effects of a drastic schedule change or shift swap prior to actually “doing it”
  •    And other “What If?” scenarios with the employee work schedule and staff members

Create a schedule snapshot.

Create a schedule snapshot.

To view Schedule Snapshots, or create a new one, click on the name of the schedule for which you would like to see or create a schedule snapshot. This button is located at the top of the weekly view of the schedule.

Select “View/Take Snapshots”

Select "View/Take Snapshots"

An “Actions” pop-up box will appear. Click “View/Take Snapshots.”

Review work schedule snapshots.

Review work schedule snapshots.

Previous “Schedule Snapshots” are visible in the “Schedule Snapshots” pop up window.

Listed with each snapshot is the date and time the snapshot was created, the number of shifts in the schedule, the total number of labor hours scheduled, and the estimated labor cost (schedule cost) for the snapshot.

1. To restore a schedule snapshot, simply click on the button next to the desired snapshot, and then click on “Restore a Snapshot.” After a few seconds, your schedule will be restored to the selected snapshot.

2. To create a new snapshot of the schedule you are working on, click “Create a Snapshot.” You can create as many schedule snapshots as you need.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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Phone: 1 866 684 7191
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E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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