Saving a Draft of an Employee Schedule

TimeForge schedules are saved automatically when any field is modified – but sometimes it is useful to save a draft of the current employee schedule before making any modifications.

Schedule Snapshots allow you to archive / save a draft of the current employee schedule, along with some quick stats about the number of shifts, and the cost of the schedule. At any point in time, you can easily restore a previously saved work schedule draft. Simply choose which snapshot you’d like to restore, and your employee work schedule will immediately roll back to the previously saved schedule snapshot.

Employee schedule snapshots are available on the Weekly View of the schedule, and are very useful for:

  •    Integrating newly hired staff members (Identifying which shifts can be moved around to accommodate the new employees)
  •    Rolling back to a previous version of the current work schedule
  •    Identifying shifts that can be removed or modified to reduce labor costs
  •    Viewing the effects of a drastic schedule change or shift swap prior to actually “doing it”
  •    And other “What If?” scenarios with the employee work schedule and staff members

Create an employee schedule draft.

To view your schedule drafts, or create a new one, click on the name of the schedule for which you would like to see or create a draft. This button is located at the top of the weekly view of the schedule.

Select “View/Take Snapshots.”

An “Actions” pop-up box will appear. Click “View/Take Snapshots.”

Review work schedule drafts.

Previous schedule drafts are visible in the “Schedule Snapshots” pop up window.

Listed with each draft is the date and time the snapshot was created, the number of shifts in the schedule, the total number of labor hours scheduled, and the estimated labor cost (schedule cost) for the schedule draft.

1. To restore a draft, simply click on the button next to the desired draft, and then click on “Restore a Snapshot.” After a few seconds, your schedule will be restored to the selected work schedule draft.

2. To create a new draft of the schedule you are working on, click “Create a Snapshot.” You can create as many schedule drafts as you need.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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