Scheduling an Event

TimeForge Scheduling can do so much more than just quickly create an employee schedule. One awesome feature of Scheduling is the ability to schedule an event, which can be utilized in a variety of manners. For example, events may be scheduled if a large party orders catering services form a restaurant. Perhaps, there is a company social that you would like to put on the schedule. In some cases, companies that go to their customers instead of having their customers come to them may use the “Events” feature to track where their employees are going. Events work much like regular schedules and shifts, and a comprehensive list of scheduled events can easily be viewed.

The process to schedule an event is painless, so let’s get started.

Navigate to the “Events” page.

Log in, hover over “Schedules” and select “Events”.

View, Edit, or Add an event.

After navigating to the “Events” page, you will be looking at a comprehensive list of your scheduled events. Now, you can either:

1. Edit an existing event


2. Add a new event.

Input the event information.

To schedule an event, the only field required to be filled out is the start date (5). All other fields are optional.

1. Choose a name to appear on the schedule for the event.

2. Check the box titled “Active” if the event is upcoming. “Non-active” events have already taken place.

3. Schedules are made by department, so choose the departments for which you would like the event to be scheduled.

4. Enter a description of the event being scheduled.

5. Enter a mandatory start date so the event can be scheduled. If desired, enter an end date as well.

If desired, either

6. Enter a start and end time for the event to be scheduled


7. Enter the duration of the event being scheduled. This should be a whole number (So if the event is 5 hours long, just put “5″).

8. Enter the size of the event (i.e. the number of people attending).

9. Provide an external link for an event associated with a website.

Select required certifications.

A list of certifications that have been set up in your account will appear on the “Event Information” page. Check the boxes next to the certifications required for any positions that might work at the event.

Click “Save” when you’re done.

Optional event sales.

If you’re using TimeForge Sales and you already have your sales categories set, you can add them to your event and track how you’re doing. This feature will help you make sure your labor cost for each event is at a minimum.

Click “Save” when you’re finished adding sales categories.

Add events to the shift.

After you’ve created events, a new column called “Event” will appear while you’re building a schedule. To let your employees know which event they’re working, choose the name of the event from the dropdown list that now appears for the shift.  

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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