Autoschedule an entire schedule

The autoscheduler is a powerful tool that allows you to automatically assign employees to predefined shifts. The autoscheduler considers factors such as time off, skill level, and even how many hours employees have already worked to assign the most cost effective schedule.

You can use templates with the autoscheduler to quickly turn your favorite template into a workable schedule. You can also quickly autoschedule one day at a time if you’re scheduling day-by-day.

Sometimes, you may want to build a schedule from scratch instead of using a template. That’s great! You can still use the autoscheduler to auto-assign an entire schedule with the click of a button even without using templates. Here’s how:

Go to the schedules page

Go to the schedules page
  • Login
  • Hover over the “Schedules” tab
  • Click “Schedules”

From this page, you can either click on an existing schedule to edit it, or create a new schedule by clicking “Add A New Schedule”. This article shows you how to edit an existing schedule.

Go to the “Weekly View”

Go to the "Weekly View"

Notice that on this schedule, each of the shifts have the employee set to “AutoSchedule”. It is important to have any shift you want to auto-assign set to the “AutoSchedule”, otherwise the AutoScheduler will skip over that shift.

Click the “Weekly View” link at the top left section of the screen.

Click “AutoSchedule”

Click "AutoSchedule"

Click the “AutoSchedule” button at the bottom of the page.

The AutoScheduler

The AutoScheduler

The AutoScheduler will begin to work on the entire schedule. This will take anywhere from 1 to 20 minutes depending on the size of your schedule.

Note: The autoscheduler will continue to run in the background, so you can navigate to a different TimeForge page.

Your shifts have been AutoScheduled

Your shifts have been AutoScheduled

Once finished, all of the shifts set to “AutoSchedule” for the entire schedule will be auto-assigned.

Don’t forget to post the schedule once you’re done and ready for employees to view it.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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