Configuring Sales Categories

Sales categories are key performance indicators (KPIs), or ways to evaluate the success of your company. Sales categories can be used for things like making an employee schedule, monitoring the labor cost of salaried employees, and even projecting your gross sales. TimeForge offers a very customizable “Sales” feature that helps you stay on top of your business’s metrics. If you’re integrated with a POS system, we’ll likely pull these sales categories from that system. However, if you need any assistance setting up sales categories, please don’t hesitate to contact us.

After configuring your “Sales Categories,” you’ll likely want to consider setting up ShiftBuilder Rules so that you can start generating schedules with the ShiftBuilder based on your Sales Projections.

Go to the “Sales Categories” page.

Go to the "Sales Categories" page.
  • Log in
  • Hover over the “Sales” tab
  • Click on “Sales Categories”

Select your sales category.

Select your sales category.

Click Edit next to the Sales Category you’d like to set up.

Note: If you need to add new Sales Categories, go to the Corporate Level.

Configure your sales category.

Configure your sales category.

1. Description: The Sales Category Description is simply the name of the Sales Category. This was determined when the Sales Category was created.

2. Type: The Type was also configured when the Category was added. Currency is the most usual choice, which is for numeric values such as Gross Sales, Net Sales, or Tips. However, “Inventory” should be used if you’re tracking items sold. If you’re tracking Customer Count, use “Other.”

3. Category as a budget: How do you want Sales to be Compared to Labor? If this should be based on a target threshold (like 13%), do not check this box. If sales should be directly compared to labor, do check this box.

4. Compare To: Most customers want to compare their sales to their labor costs (a dollar-to-dollar comparison). However, we also support comparing sales to labor hours (Sales Per Man-Hour), or comparing sales to scheduled shifts.

5. Calculation Type: Most customers want to calculate by “Numbers”, but we enable calculation by “Hours” if you need it. You should calculate by “Numbers” if you want your  Desired Threshold to be the “magic number” that your schedules need to meet. That is, if your scheduled cost (or hours, or shifts, depending on item 4) need to be under 13%, then “Numbers” is for you. However, you should calculate by “Hours” if you want to enter a productivity budget that is calculated by multiplying your sales with your Desired Threshold. In other words, if your schedules need to be under $300 (or under 300 hours, or under 300 shifts, depending on what you selected in item 4), then “Hours” is for you.

6. Desired Threshold: If you do not want a category as a budget (item 3), and you are not using department-level or position-level thresholds, enter a “Desired Threshold” like thirteen percent (type in 13) – or whatever is appropriate for your business based your KPIs.    

7. Threshold Formula Type: Cost|Hours|Shift by Sales % is the default formula, and most restaurants will use this default formula. It’s for comparing whatever was selected in item 4 – the labor cost, labor hours, or number of shifts – to the sales, and displaying that as a percentage. Cost|Hours|Shift by Sales is for comparing whatever was selected in item 4 – the labor cost, labor hours, or number of shifts – to the sales, and displaying that as a decimal. Sales by Cost|Hours|Shift can be used for SPMH (Sales Per Man-Hour), and most retailers will use this formula. It is for comparing sales to whatever was selected in 4 – labor hours for SPMH – and displaying that as a decimal. Similarly, Sales by Cost|Hours|Shift % is for comparing sales to whatever was selected in 4 – labor hours for SPMH – and displaying that as a percentage.

8. Show Sales Value on Schedule: If you want to display the sales value (like $1,500) on your Schedule, select Yes. If you want to display the Sales-to-Labor % on your Schedule, select No.

9. Distribute Sales Weekly Percentages: This feature gives you the ability to quickly calculate your daily sales as a percentage of your total weekly sales.

Sales category forecasting threshold–TimeForge Algorithm.

Sales category forecasting threshold--TimeForge Algorithm.

TimeForge Algorithm: This determines whether you’d like to use the default TimeForge Algorithms that our Sales Forecaster runs. Because of their accuracy, the default TimeForge algorithms are used most often and usually recommended.

Don’t forget to “Save!” After all that thinking, You’re going to want to have that information saved.

Sales category forecasting threshold–Weighted Averages.

Sales category forecasting threshold--Weighted Averages.

You can input your own information and and create a forecast based on weighted averages. Usually, you’ll have very specific numbers and be looking for a specific date/day of the week to forecast.

1. This option determines whether you are interested in calculated the date for this forecast as either a date (the 1st) or a day(Friday).

2. Choose how many days in the future that TimeForge should look at to make a forecast. This number can either be in days or weeks.

3. Choose how many days in the past that TimeForge should look at to make a forecast. This number can either be in days or weeks.

4. You can determine a set number of days or weeks in the past that TimeForge should look at to make a forecast.

5. These options determine how heavily each average is weighted. So, if you want “the previous foretasted days” to be weighted more than the others, simply type in a higher number in the corresponding box. These four numbers must equal 100%.

If you choose to create weighted averages, don’t forget to click “Save” once you’re done.

Sales category forecasting threshold–Weighted Average Variance

Sales category forecasting threshold--Weighted Average Variance

You also have the ability to created a sales category based on weighted average variance.

1. Choose to either consider the last year, week, or month when creating this category. This number can either be by date (the 1st) or day (Friday).

2. Determine how many days or weeks you’d like TimeForge to consider.

3. If you don’t have any actual sales numbers for given days, you can have TimeForge either skip those days or forecast numbers for those days.

4. If this box is left unchecked, the system will forecast for every 15 minutes. Alternatively, if this box is checked, the system will forecast for every hour.

5. Check this box if you want to use only median averages. In other words, you’ll only use a range of your averages. This is to prevent outliers from affecting the forecast.

6. This is where you’ll designate the range for which averages to use. So, in the above example, the system will only look at the middle 1/3 of the averages.

Note: Option 6 will only appear if the box in option 5 is checked.

Once you’ve finished, you’ll want to click “Save” at the bottom of the page.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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