Track your job applicants throughout the review and hiring process

Using TimeForge’s Applicant Tracking system, you can easily track your job applicants during every step of the review process, from the moment you receive a resume to the moment you decide to hire. Before you can start tracking applicants, you first need to create your applicant tracking steps for the position(s) you want to hire. Once that’s done, use this article to get the most out of applicant tracking in TimeForge.

The steps below assume that you or your company has already created applicant tracking steps for one or more positions in TimeForge.

Select an applicant

Review the applicant’s progress

Under the Applicant Steps section, you’ll see the position they’re applying for and the steps they’ve completed so far, if any.

In the example below, you can see that applicant tracking steps have been created for this position, but none of them have been completed by this applicant, yet. Let’s go ahead and start progressing the applicant through the steps!

Don’t see anything under Applicant Steps? This means you don’t have any steps created yet for the selected position. Follow this guide to create some!

Progress the applicant through the steps as they’re completed

Let’s say this particular applicant has already submitted an acceptable resume and has completed her over-the-phone screening interview.

For each line, we can add Notes about the step, such as how well she did, whether she arrived on time, or which manager implemented the step. There are also optional fields for Date Scheduled and Date Completed.

When you’re ready to mark a step as complete, simply check the box at the end of the row.

Scroll down and hit Save to save your changes

Your changes won’t be permanent until you save them. Scroll down past the Documents section and hit Save to finalize your work.

Once you have marked a step as Passed and have saved your changes, you can no longer edit the information for that step or reverse your decision, so mark each step carefully!

When the applicant completes the next step in their application, you simply return to this page to update their Applicant Steps.

Should the applicant not meet your criteria, or fail to complete a step, you can choose to Archive the applicant and remove them from the applicants list. Alternatively, if the applicant is a good fit, you can Hire her directly from this page.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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