The Employee Profile

Every employee in TimeForge, whether they are an employee, supervisor, or manager, has a unique employee profile. The employee profile is like a portal where you can create, edit, and store any information about your employees. This includes personal information, as well as attendance, schedule, and availability information.

Here is a breakdown of each “tab” in the employee profile. As well as how to create and edit your employees.

How to create and edit an employee.

-Log in to TimeForge

-Go to the Location you would like your employee to be at.

-Hover over Employees and click the employees button in the dropdown menu

Click the Add Employee button or on the black bar of an existing employees box.

Basic Employee Information

The first tab in the employee profile is the basic information. Here, you can assign minimum and maximum hours so that TimeForge can alert you when those parameters aren’t met. This is also the section where you would terminate an employee, give them an internal number and password for clocking in and out, and assign their payroll ID.

The arrow above is pointing to a checkbox that can help you track your salaried staff’s hours. If checked, this box will pull in a salaried employee’s schedule and track that as their attendance.

Employee Positions, Type, and Login Information

If you scroll further down the page, you will find a few more options.

1. This is the area that allows you to designate an employee’s positions. Here, you can also include custom pay rates for an employee, and designate skill levels.

2. Here is where you can specify how an employee can log in to TimeForge. You can either assign a username and password, or select “Email”. If you choose email, an employee will use that address to log in, and they will receive an email informing them how to create a password.

3. This is where you tell TimeForge if this user is an employee, a supervisor or a manager.

4. This is where you assign an employee to a department.

Don’t fore to click “Save” if you ever make changes to anything in this page.

Employee Information

The next tab is the Employee Information tab. This is where you can insert information that was traditionally kept in filing cabinets, saving you time and trouble from having to organize and keep track of a bunch of papers. You can even upload a picture of your employee to make everything more personable.

If you make any changes, click “Save” at the bottom of the page.

Employee Locations

Here, you can assign employees to locations. you can also assign a default location in TimeForge.

If you’re company is using TimeForge integrated with a POS system, it is a good idea to call us and let us help you get set up.

If you do alter an employee’s locations, click “Save” to make sure those changes get recorded.

Employee Human Resources

Here, you can assign onboarding documents and certifcations to employees. TimeForge can also store digital copies of those certifications and onboarding documents to help get rid of office clutter and keep everything in one safe, convenient platform.  

Employee Availability and Requests

From this page, you can create and edit requests and availability just like an employee would do on their end.

Employee Schedules

You can select a date range, and TimeForge will display every schedule that applies to this employee during that range.

Employee Attendance

Similar to the schedule tab, you can select a date range, and TimeForge will display every attendance entry for that employee during that range. You can also click “Edit” next to a certain entry, and you can edit the attendance.

Employee Leave Types

Here, you can configure leave types for the employee. For instance, you can designate how often an employee accrues PTO, and when they can begin to accrue those hours.

If you make any changes, click  “Save”.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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