Apply overtime to an employee

No matter how carefully you create an employee schedule and watch your labor costs, often times something comes up and your employees will accrue overtime hours. You can set the rate at which employees accrue overtime (like 1.5x, 2.0x the normal rate etc.) as well as when the overtime hours begin to accrue. There are two ways to change these settings:

- universal OT settings, which effects every employee and every position,

- or from the information page for each employee, which can override the universal settings (this is useful if you pay a few employees different overtime hours than others).

Here are the easy steps involved with both methods of applying overtime hours, beginning with the universal setting.

Universal overtime settings: Go to the “Location Settings” page.

Universal overtime settings: Go to the "Settings" page.

  • Log in
  • Hover over the “Locations” tab
  • Click on “Locations”

Apply the overtime rules.

Choose the calculation type you want to use as a base for overtime pay. You can choose from none (default), 1.5x or 2.0x the employee’s normal rate, or California OT rules depending on the needs of your business.

Choose how many hours the employee needs to work before they can begin accruing overtime.

Don’t forge to click “Save” when you’re finished.

Overtime hours by employee.

Overtime hours by employee.

Go to the “Employees” page.

  • Hover over the “Employees” tab
  • Click “Employees.”

Edit the appropriate employee’s information.

Edit the appropriate employee's information.

Locate the employee to whom you would like to apply overtime and click the black bar on the top part of their employee card to edit.

Apply overtime.

Apply overtime.

Locate the “Overtime” drop down menu on the employee’s “Employee” page. Select the appropriate pay rate.

Save the overtime changes.

Save the overtime changes.

Scroll to the bottom of the page and click the “Save” button.

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