Add, edit, or delete departments

TimeForge enables you to set up multiple departments in the TimeForge system to represent the departments in your store or business. When editing a department, you can select which position(s) and employees will be associated with that department, as well as set some configuration settings, such as whether the department is a sub-department.

Here’s how you can add and edit departments to match the needs of your business:

Navigate to the Departments page under the Set Up tab

Add a department

If you have multiple locations, you’ll need to add a new department at the Corporate level.

Click the + Add Department button

Fill out the Department form

Choose a name, a parent department if this is a sub-department, and whether you want to schedule and track attendance for this department.

For example, if your business is a grocery store, you might have departments such as Produce, Dairy, Bakery, and Deli. Restaurants might have Front of House and Back of House departments. A hospitality business might have Housekeeping, Kitchen, and Front Office.

For this guide, we’ll create a department called Kitchen.

Click the Positions tab

Choose which Positions should be in this Department

Check the box next to each position you would like to appear in this department. Hovering over the [?] will tell you what other departments the position is already assigned to.

For the new Kitchen department we just created, we’ll add the position Cook, which hasn’t been assigned to any other departments yet:

Click the Employees tab

Employees must be assigned to a position that is in a department in order to be scheduled for that department.

Choose which employees you want to assign to this Department

Check the box to the left of the employee you want to assign to this department.

Click Save to complete the Department setup!

The fourth tab, SPLH, allows Managers to run Sales projections and build shifts based on projected sales. To learn more about how to add SPLH calculations to your departments, contact our Support team!

Edit a department

While in grid view, click anywhere on the Department you’d like to edit. (If you’re in tabular/list view, you’ll see an Edit link.)

Delete a department

While in grid view, to delete a department you’ve already created, click the red X button on the card. (In tabular/list view, you’ll see a red Delete link.)

You will see warnings about any past, current, and future schedules and schedule templates that will be affected. Deleting a department cannot be undone, so you should make sure your employees are properly reassigned before deleting!

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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Phone: 1 866 684 7191
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E-Mail: info@timeforge.com

 

About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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