Manage Attendance Overview

Manage Attendance is a new feature that allows you to handle all aspects of your employee’s attendance in one centralized location. In Manage Attendance, you can easily view your employees’ attendance, compare attendance with scheduled shifts, quickly add or edit shifts, and more.

Navigate to the “Manage Attendance” page

Navigate to the "Manage Attendance" page

Log in and select “Manage Attendance” from the main menu “Attendance” tab.

Manage Attendance Layout

Manage Attendance Layout
  1. Sorting and “Show Shift Times”: Sort the list of employees by department, position, exceptions, and more. Click the button for “Show Shift Times” to add shift clock in and out times to the table.
  2. Hide/Show Scheduled Hours: By clicking the “Hide Scheduled Hours” button located above the Week Date Bar, TimeForge will hide the scheduled hours from the table, leaving only the attendance hours. This can be reversed by clicking on “Show Scheduled Hours.”
  3. Week Date Bar: View attendance for a whole week. Change weeks by selecting the arrows, or go directly to a specific week by selecting the Calender icon. Clicking on a specific day will take you to the “Day View,” where you can see information focused to a single day.
  4. Employee List: Employees are listed on the left side of the screen. Each row consists of that employee’s attendance information. Clicking on a specific employee will open up a more detailed view of their information.
  5. Attendance Table: Each cell shows scheduled hours and actual hours for each employee and day. The smaller number in size on the left is the employee scheduled hours, and the larger sized number on the right is their attendance hours. Clicking on a specific cell opens a pop-up that allows you to edit and add attendance for that day for that employee.
  6. Totals: On the right side of the table, the attendance entries for each employee is summarized. The number on the left is the total scheduled hours for the week and the number in the box represents the total attendance hours. When attendance hours are greater than scheduled hours, the box becomes red to highlight the fact.

Employee Detail View

Employee Detail View

After selecting an employee from the Manage Attendance main page, the employee detail view of shifts and summarized information pop-ups.

  1. Date Range: When set to “Enter your own Dates,” then you can enter a custom date range by changing the dates for “From” and “To.” If set to “Use Predefined Dates,” then dates are preset by pay period.
  2. Row Titles: The left column shows the titles of each row.
  3. Shift Information: Each card of information includes clock in/out times, position, pay rules, modifications, and more. Clicking on a shift will allow you to edit the attendance information.
  4. When viewing a particular employee in Manage Attendance, to delete a shift, simply click on the “Delete” button which can be found to the left of the date stamp. Note that you can only delete shifts worked. To remove a scheduled shift, you must edit their actual schedule.

Moving a Punch Date

Moving a Punch Date

Firstly select the day you’d like to transfer from the Manage Attendance screen to bring up the display. To move an employee’s punch to another day, click on the small calendar icon on the upper left of a shift that they worked. Once you do, a calendar will appear to allow you to select the date you’d like to transfer to. Once you confirm the move, the employee’s punch will be moved to the selected date. Please note that this will not move an employee’s schedule, only their punches.

Selecting the Employee

Selecting the Employee

Once you’ve found the employee, simply left click on their name to bring up a display that shows their scheduled hours, their punches, and other helpful data. On the right side of the display you’ll see a summary of the employee’s weekly hours scheduled versus actually worked, a summary of the department’s hours, accruals, and any rules you may have set up for your employees.

Editing the Employee’s Time

Editing the Employee's Time

From here, all you need to do is click on a day that you would like to edit the time for. Doing so will bring up a pop-up display that will allow you to manually adjust their time, position, etc. At the bottom of the screen you’ll notice the “Modifications” section of the table. This keeps track of all edits made to an employee’s time. If an employee clocks in or out via a time clock, you’ll notice that the Name field will say “Web Service.” Once you’ve made the modifications to an employees time, simply press Save at the top right of the window. A message should appear at the top of your screen that says “Break Information was saved successfully.” It may also say “Attendance Information was saved successfully.” Once you’ve received confirmation, click on close.

Switching to Daily View

Switching to Daily View

When you want to view only a single day in Manage Attendance, select a day you’d like to view by clicking on it. Once you do, your view should change from the top picture to the secondary one. To switch back, press the close button on “Close Day View.”

Custom Date Views

Custom Date Views

To customize the your date view, click on the drop down box in the top left corner of the employee display. It will say either “Enter your own Dates” or “Use Predefined Dates”. In either case, to the right of that drop box will be either one or two selection boxes where you can customize the date range, or select a preset date range.

Changing the Week in Manage Attendance

Changing the Week in Manage Attendance

To change the week that you are viewing in Manage Attendance, simply click on the arrow key located on the left or right of the dates. Doing so will move you backwards or forwards one week.

View Customizations

Show/Hide Scheduled Hours

Show/Hide Scheduled Hours

Show/Hide Shift Times

Show/Hide Shift Times

To show the shift times an employee was scheduled to work and actually worked, click on “Show Shift Times” which is located to the left of the filter box. Doing so will display scheduled hours and actual hours below the total hours. In the picture above, S represents scheduled hours and A represents actual hours based on time clock punches.

Need Help?

As always, if you need help or have any questions, please contact TimeForge Support. Our awesome support staff will be glad to answer any questions or help in anyway they can.

Reach out to us by sending an email to support@timeforge.com, or call 866-684-7191.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
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