Creating Grace Periods for Clocking In and Out

TimeForge is a powerful labor management solution for your business. With TimeForge, traditionally tedious tasks like creating an employee schedule and tracking attendance is made simple. We also understand that most employees in a business need arrive at work on time – too early will cause payroll problems, and too late will cause customer service disruptions. Here are four scenarios that would create problems for your business:

1.  Arriving before the scheduled in time will reduce business profits because staff members will arrive at work before they are needed.

2.  Arriving after the scheduled in time causes customer service problems because staff will not be available to service the customer’s needs.

3.  Leaving before the scheduled out time can cause similar problems as clocking in late. Customers may not be serviced properly, and other staff may be overworked.

4.  Leaving after the scheduled out time will increase payroll costs for the business, which decreases profits.

TimeForge provides the ability to enforce your labor schedule, ensuring that staff show up on time, and that management knows of time entries that affect payroll costs and the bottom line. Enforcing the schedule could reduce your labor costs by 2 – 4% with the click of a button!

Navigate to the “Attendance Options” page.

  • Log in
  • Hover over the “Attendance” tab
  • Click “Attendance Options”

Scroll down.

The options you’re looking for are located directly under the open and close times.

Set up grace periods for clock in and clock out times.

To require that staff members clock in and out with a grace period, based on their scheduled shift, configure the following options:

Please check your local labor regulations to see which ones are applicable (and legal) for your business.

For clocking in:

 1.  Switch this option from to No, which will require employees to clock in at a predefined time.

 2.  Enter an appropriate grace period in minutes. For example, the above configuration will allow employees to clock in no earlier than 10 minutes prior to the start of their shift.

Staff members who clock in too early will need a manager to approve their clock in.

For clocking out:

 3.  Switch this option to No, which will require employees to clock out at a predefined time.

 4.  Enter an appropriate grace period in minutes. For example, the above configuration will allow employees to clock out no later than 20 minutes after the end of their shift.

Staff members who clock out too late will need a manager to approve their clock out.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

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The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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