Enable and configure departments

TimeForge Departments provide larger organizations with the ability to assign groups of employees to individual managers.

Each department can have a number of positions (positions can even overlap departments, if necessary), employees, supervisors, and managers.  Employees may belong to more than one department, if necessary.

Examples of departments include:

 - A restaurant could have a front of house, back of house, and bar department.

 - A grocery store might have many departments, including cashier, meat counter, bakery, and other departments.

 - A cinema or movie complex might have departments for the ticket counter, concessions, and floor.

Departments are created at the Corporate Level – all locations (or stores) within a single corporation share departments.

Note: Enabling departments within TimeForge will change the TimeForge interface to accommodate the many new department features. For example, schedule forecasts, sales, and positions are all linked to departments.

Go to the “Departments” page.

Go to the "Departments" page.

  • Log in
  • Hover over the “Set up” tab
  • Click “Departments”

Enabling departments inside of TimeForge.

Enabling departments inside of TimeForge.

First, you will need to click on “Add A New Department,” and this warning will show up. Click “OK” on the warning box if you are sure that you want to set up departments.

Note: Departments, while powerful, should only be enabled by organizations needing them.

Adding or editing departments.

Note: A new Department must be created in the corporate level.

Adding or editing departments.

Each Department can have one, or more, positions assigned to it. Assigning positions will ensure that staff members, supervisors, and managers are not distracted or confused by other departments that are using TimeForge.

Adding Positions to a Department

Positions can be added to a Department simply by clicking the coresponding box in the positions tab.

Assigning an employee to the Department.

Assigning Employees to your Department is done exactly like assigning positions to it. Navigate to the employees tab of your Department and click the checkbox for the employee you want to add.

Each employee can be assigned to one or more departments. Employees cannot belong to a position unless the position is assigned to one of the employee’s departments.

Setting SPLH rules

The Sales per labor hour tab or SPLH tab lets you choose how many labor hours you want scheduled for what amount of sales.

The SPLH tab lets you choose start and end dates, weekly or daily recording and how many sales you want per labor hour.

This is mainly used for the shiftbuilder to know how many hours to schedule.

Schedules can be created on a Department basis

Schedules can be created on a department basis

Each schedule can be assigned to a Department, providing very fast reporting and schedule building on a per-department basis.

Additionally, Schedule Templates and Weekly Templates are assigned to Departments, providing one-click scheduling for each department.

heartWhat some of our clients have to say ...

We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.- Steve @ Hermosa Cyclery
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.- Nicole @ Exit Premier Realty
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.- Michael @ Tiara Cafe
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.- Lawrence Payne @ Mid Pacific Country Club
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!- Loren @ Fresh Produce
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.- Gail @ Kerr Drug

Quick Contact

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Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com


About TimeForge

The best tools available for managing labor in the retail, restaurant, food-service, and hospitality industries. Includes applicant tracking, time management, employee scheduling, payroll, and other labor management tools.

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