Setup Tab

Login to TimeForge, and go to My Settings. Then, choose your Alerts tab. You will see the check box displayed above, make it is checked, and then Save your settings.

TimeForge won’t pester you with emails every time that another employee Gives Up their shift, but it will send you a daily digest, or summary, of all of the Shift Swaps that you are available to work.

For example, you will only be notified of shifts that are:

- In your department, and of a position that you can work

- At a location or store that you can work

- Do not overlap with a shift you are already working

- During times where you are currently available

Check your email on a daily basis for eligible shift swaps that TimeForge sends to you.

Of course, you can always go to the TimeForge website to search for upcoming shifts at your convenience!

Locate the settings for your store / location.

1. Make sure that the setting for “Would you like to enable TimeForge integration with another program?” is set to “Yes“.

2. Choose an appropriate username and password for the web service. This is specific to your location / store, and won’t be needed again. We recommend that you choose as long of a username and password as possible.

3. TimeForge will automatically send an email to managers if it cannot synchronize. This heartbeat functionality will ensure that TimeForge and 3rd party applications are running properly at your business.

By default, TimeForge permissions are controlled by the Connector/Translator or other 3rd party software.

After configuring the web service username and password, click on Save.

Enter your web service username and password, which you previously configured in the TimeForge web site.

That’s it … you are done!

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Setup tab, or click on the Change My Settings button.

Locate the Access TimeForge on Facebook link. Click on this link.

Sign in to Facebook with your Facebook username and password.

Sign in with your TimeForge username and password (just like you would on the www.TimeForge.com website)

Facebook displays information about your account, including your schedules, time card, and messages. Managers / supervisors will see additional information, and can see whom is clocked in at the location, as well as sales information (if configured).

At the bottom of the TimeForge application, you can click on the TimeForge Employee Scheduling link to go to the TimeForge Facebook page.

Leave us a note about what you like, or want to see improved, and Become a Fan of TimeForge on Facebook.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Setup tab, or click on the Change My Settings button.

Locate the personal information RSS feed URL, which is located on the right hand side, and starts with:
https://www.TimeForge.com/Scheduler/rss.html

Managers may have several RSS feeds, which include information on different locations / stores within the business.

Each RSS program is slightly different in how it requires that you add a feed. In this example, we are using Sage, a popular RSS feed reader for the Firefox web browser.

Click on the Find icon. Other RSS readers may require that you enter the URL of the RSS feed. If that is the case, enter the RSS RSS URL directly into the software. This URL is most commonly:
https://www.TimeForge.com/Scheduler/rss.html

Some RSS readers (such as Viigo for the Blackberry) do support encryption, but do not support username and passwords. In some cases, these RSS readers can be coerced to support username and passwords by using a URL with the format of:
https://username:password@www.TimeForge.com/Scheduler/rss.html

For example, if your username is ‘abigail@timeforge.com‘ and your password is ‘testing123‘, the URL you would enter is:
https://abigail@timeforge.com:testing123@www.TimeForge.com/Scheduler/rss.html

Please note: This step only needs to be done one time.

Sage, like many mobile web browsers (such as Safari and Opera) will automatically find any relevant TimeForge RSS feeds. Click on the feed (”Timeforge’s Information“), and then choose Add Feed.

These feeds have a lot of information in them, and contain information such as:

- Upcoming schedules
- Shift Swaps and Open Shifts
- Time card information
- Approved, pending, and denied requests
- Messages from other staff members and management
- And other items …

Sage, or any RSS reader, will show the items relevant to your TimeForge account.

Use the TimeForge RSS feed to get upcoming schedule information directly on your cell phone, at any time, without browsing the web.

Using the TimeForge RSS feed, you can easily view and send TimeForge messages.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Setup tab, or click on the Change My Settings button.

On the “Setup” tab, click on Recommend TimeForge to a friend.

Enter your friend’s email address in the “Send to:” field. You can also customize the Message Subject, and the actual message.

Click on Submit when you are done to send the message.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Setup tab, or click on the Change My Settings button.

On the “Setup” tab, enter your email address into the “My Email” field, you can also enter your cell phone number into the “My Cell Number” field.

TimeForge can generate a number of different email and text message alerts, based on the information that you would like to know about.

For example, you can receive daily schedule reminders as text or email messages. You can also be notified of bid shifts, or when other co-workers want to swap shifts with you. Other notifications include when shift swaps are approved or denied, or when a request is approved or denied by management.

If you would like to be notified about upcoming schedules, choose the check box which starts with “I would like to be emailed…” You will receive nightly emails about any posted schedules. The number in the drop-down box (above shown as “2“) is the number of days you would like to be notified, and can be set up to 30 days.

Note: You will only be able to receive information about schedules that your management team has posted.

If you would like to be notified about upcoming shifts, choose the check box which starts with “I would like to be sent a text message …”. TimeForge will send you a text message before the shift begins as a reminder of your upcoming work schedule.

Note: You may be charged by your cell phone carrier to receive the text message. TimeForge is not liable for any text messaging charges that you may receive from your carrier.

Click on Save My Settings when you are done.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Setup tab, or click on the Change My Settings button.

On the “Setup” tab, click on Change my password

Enter a new password in both the “New Password” and the “Confirm Password” fields.

Please make sure your password is appropriate — a good password will be at least 6 characters long, and should be a mix of numbers, uppercase characters, and lowercase characters.

Make sure that you have selected (and answered) a Secret Question to be able to recover your password in case it is ever lost or forgotten.

Click on Save My Settings when you are done.

First, navigate to the “Setup” tab. From the “Today” Tab, you can click on the Setup tab, or click on the Change My Settings button.

On the “Setup” tab, enter your email address into the “My Email” field.

If you would like to be notified about upcoming schedules, choose the checkbox which starts with “I would like to be emailed…” You will receive nightly emails about any posted schedules.

Click on Save My Settings when you are done.

Login to the TimeForge web application using your username and password (or fingerprint scanner, if you have one), and you will be presented with the “Today” tab. On this page, you will a similar a screen similar to the above picture. Choose the “Setup Wizard” from the Setup tab.

Step 1 of the Setup Wizard includes basic company or location settings, such as the name, address, phone, and fax number of your store. Additionally, set the day of the week that your schedule starts (if you use bi-weekly or monthly schedules, choose the most appropriate date).

Make sure that the information on the Company Settings is correct before continuing, as TimeForge will automatically choose your time zone and download weather information based on the information entered on this page.

On Step 2 of the Setup Wizard, enter the positions or job codes that your business uses to schedule employees. Base payrates and pay scales can also be entered for each Position (you can override these rates on a per-employee basis). Payrates will be useful later to compute schedule costs, and determine sales to labor ratios, and are also used when employees clock in and clock out (if you are using TimeForge Attendance).

For example:
- A table service restaurant might have positions for: Waiter, Food Runner, Busser, Bartender, Delivery Driver, Cook, Assistant Manager, Bar Manager, etc…
- A quick service restaurant might have positions for: Cashier / Register, Drive Through, Cook, Assistant Manager, Manager, etc…
- A car wash retail business might have positions for: Cashier, Assistant Manager, Manager, etc…
- Other retail businesses could have positions for: Register, Security, Carry Out, Delivery Driver, Assistant Manager, Manager, etc…

If a Pay Scale is chosen as “Annually” (for example, a salaried manager), the software will automatically compute an equivalent hourly rate in the “Hourly Rate” column. You may override this field if necessary.

In this step, begin entering the employees at your business that will be on the schedule. Each employee will need to have a first and last name (the middle name or initial is optional). If you know the employee’s email address, you can enter their email address - TimeForge will automatically send them an email to allow them to access TimeForge.

Employees can have more than one job code or position assigned to them. To assign multiple job codes, simply check each of the necessary positions for the employee.