The Important Notes feature enables you to see what’s going on at your place of employment. Managers can upload Important Notes if they need to record items like an upcoming menu change, common HR documents, or other items. To check Important Notes, follow these instructions …
Navigate to the Daily Log tab and click on Important Notes.
View the Important Notes.
The Staff Log enables your business to record important information or to send a message to the whole staff at once. You might send a message to the staff describing the feedback you just received from a customer about the exemplary quality of service they received at your location, or a message detailing the need to sell more of a particular product this week. You might also find that the Staff Log’s message capability helps your business notify employees of policy changes.
Navigate to the Schedules tab and click on Messages.
Click on Send a Message.
Click on the Post this Message in the Staff Log check box.
Edit the staff log settings, and then click the Send a Message button.
The TimeForge Daily Log is a great way to communicate with staff members and other management staff.
The Daily Log consists of 3 different logs:
- A Manager Log, which is only viewable by Managers and Supervisors (if configured).
- A Staff Log, which contains notes from management to staff members.
- An Audit Log, which contains important tracking information from within TimeForge
Adding New Daily Log entries allows other staff members or managers to view the messages, sent from management.
To add a new log entry navigate to the Daily Log tab.
- Click on the Daily Log sub-tab.
- Choose a appropriate log (Manager Log, Staff Log).
- Choose the date to add the entry.
After making a category go to Add a New Log Entry.
Complete the log entry. If it is an important note, and you would like it to be immediately viewable by staff members, then mark the notes as ‘Important‘ to appear in the Important Notes section for staff members and managers.
If you would like to upload a supporting document (such as an HR manual, staff document, picture, or scan), click on upload and select a file. Follow the easy instructions to upload the document from your computer to the TimeForge servers.
The TimeForge Daily Log is a superior digital log book, designed to work the way that your business works. It contains three different parts, each useful to your business:
1. The Manager Log is a management log book that can only be viewed by TimeForge Managers. This log is written and viewed by members of management.
2. The Staff Log is a log book that is written by management, but viewable by staff members.
3. The Audit Log is an internal log book that is created by TimeForge during the normal course of business.
Before you can add any log entries into the Manager or Staff logs, you must first create categories. Notes can only belong to a single category, but you can have as many notes or categories as you would like.
Some common categories for a Manager Log might include: Todo List Item, Employee Actions, Customer Concerns, Equipment Maintenance, Bank Deposits, etc…
Other common categories for a Staff Log could include: Uniform Reminders, Meetings, Upcoming Events, Documents (such as HR or staff documents), Menu Updates, etc…
Navigate to the Daily Log tab.
Please Note: If you have more than one location, you will need to access your Corporation Settings to view the Corporate Daily Log Categories (categories are shared among all locations for easy and simple reporting and searching).
Click on Add A New Category, to add a category, or choose edit next to the log you’d like to modify.
Choose either the Staff Log or Manager Log, and then enter an applicable description. Then, choose Save.
In many businesses, keeping track of the daily notes, task lists, todo items, and sticky notes can become cumbersome quickly. Scheduling upcoming maintenance events, human resource tasks, management meetings, and other necessary items across multiple shifts – where the manager that create the event may not be the manager responsible for the event – can quickly become a nightmare. Communication among staff and the management team is a requirement for every business, in any industry. And, as your business grows, keeping up with the pile of paperwork and small notes can quickly become a nightmare.
Some businesses tackle the tornado of paper and notes with supplies from the local office supply store – notebooks, lab notebooks, 3-ring binders, and other similar products. While these products are very inexpensive, the disadvantages are obvious:
- Paper products will tear with any mild abuse.
- Writing can be smudged or rendered unreadable with a single drink spill, or wet hands.
- Staff using ink pens can scratch out each others notes, making notes indecipherable.
- Handwriting from management and staff in a hurry can be unreadable weeks or months after the note is made.
- Light weight notebooks can easily be lost in a back office.
- Searching dozens of paper notebooks for historical notes is impossible.
- Organizing paper books into categories on a day-by-day basis is cumbersome at best.
- Multi-unit (multiple location) operators have no insight into the day-to-day operations of each location without faxing and scanning pages to each other.
In most cases, the paper log book is simply insufficient for modern businesses. Many niche businesses provide organized paper equivalents of the 3-ring binder or lab notebook, like Red Book Solutions. While these product are superior to paper notebooks from your local office supply store, almost of the disadvantages of the paper process remain. In addition, the log books are organized in a format that might not work for your business.
The TimeForge Daily Log, however, does not suffer from any of these disadvantages. The TimeForge Daily Log is a superior digital log book, designed to work the way that your business works. Some of the advantages of the TimeForge Daily Log include:
- You always know where it is. Simply log into your TimeForge account with a web browser, or mobile phone. Never lost, always accessible, and always on!
- Notes are never smudged, because they are entered into the computer. No need to remember acronyms, abbreviations, or interpret sloppy handwriting!
- Staff and management notes cannot be removed … they can be deleted (removed from searching), but they are always available. Never lose another note!
- Every note is tagged with the staff member who entered it, and the date and time that the entry was made. No more finger pointing over late or misplaced notes!
- Organize the way your business works, with your own categories. Use your own organization system to track any note or reminder you need!
- Built in searching capabilities allow you to quickly and easily search notes. Search instantly for notes by staff member, date, category, or across multiple locations!
- Keep notes organized across multiple stores, without the need to fax or scan pages from your notebook. Instant accessibility to one or more locations!
- Divide notes into what staff should see (the Staff Log) and what management needs to view (the Manager Log). Easily send broadcast notes to staff, and ensure that manager notes are only viewed by managers!
Use the TimeForge Daily Log to keep your business organized!
Locate the Daily Log tab.
The Daily Log has an easy to use interface, displayed above.
1. Searching the Daily Log can be accomplished from the left-side pane. You can restrict your search by category, the manager who created the log entry, by date range, or the employee that the note is associated with.
2. Logs for the day are displayed in an easy to read format.
3. Navigate to other days using the date picker, or move forward and backward in time using the Next and Previous buttons.
4. Switch between the Manager Log (viewable only by management staff), the Staff Log (viewable by all staff members), and the TimeForge Audit Log (contains audit information about changes made within TimeForge).
5. Add a New Daily Log entry with a single click!
What some of our clients have to say ...We are one year into it now, well past being enamored with the newness. We are married to TimeForge. It's as essential to us now as any of our management tools today, and we very happy about that.
We really like the program so far. I know that it is geared towards restaurants, but we are a real estate company and we love it because it is inexpensive and it is so easy to use.
The Timeforge scheduling system has not only increased our efficiency tremendously; decreased the errors in what is normally an error prone environment; it has also saved us ten times what it costs us each month.
I would highly recommend TimeForge to anyone making work schedules. ... What used to take 1-2 hours, now takes 15 minutes. The reports section is comprehensive and useful.
I've been really pleased with this latest version of TimeForge. I'm really getting familiar with this program and its become a great time saver! Keep up the good work!
Before using TimeForge, creating a schedule took 2 hours. With TimeForge, it takes less than 10 minutes.
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Phone: 1 866 684 7191
Fax: 1 866 684 7191
E-Mail: info@timeforge.com
The best tools available for managing labor in the restaurant, retail, food-service, and hospitality industries. Includes time management, employee scheduling, and other labor management tools.